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Integrated BusinessSystem (IBS) FR EM EFNS for Print

Output Form

KPMG International

January, 2011



314800940 Page 1

Revision History and Approval

Revision history

Version Author Date Revision!R "

1#0 Mustiere !le$ent %0 De& 2010 'o&al !han(es

Approval

Version )a$e Date Revie*ed

1#0 +hierry 'e$aruis 21012011

1#0 John Hu(hes 21012011

1#0 Peter -al.er 210120111#0 )athalie /oriano 21012011

1#0 rederi& Gallenne 21012011



314800940 Page 2

!ontents

1 Introdu&tion 1

1#1 Purpose o the do&u$ent 1

1#2 Reuest vervie* 1

2 vervie* 2

2#1 3usiness Driver 2

2#2 Key 4usiness reuire$ents 2

2#% Assu$ptions 2

2#5 Hi(h level Pro&ess overvie* 2

2#6 Alternative /olutions evaluated 2

% 7nhan&e$ent Deinition Details %

%#1 Detailed Pro&essin( 'o(i& %

%#1#1 Invoi&e Mana(e$ent vervie* s&reen %

%#1#2 utput +a4 %

%#1#% Ado4e or$ +e$plates %

%#1#5 !over 'etterMe$orandu$ 8 -ord Do&u$ent %9

%#1#5#1 !he&.4o: /ele&tions %9

%#1#5#2 !over 'etter 8 -ord +e$plate %9%#1#5#% Me$orandu$ 8 -ord +e$plate %9

%#2 !usto$i;ed /&reens %9

%#% !usto$ +a4le Deinition %9

%#5 7:&eption Handlin( Rules %9

%#6 /pe&ial Reuire$ents %9

%#< Dependen&ies %=

%#> !onstraints %=

%#9 -or.lo* Reuire$ents %=

%#9#1 -or.lo* +as.s)otii&ations %=

%#9#2 +hresholds %=



314800940 Page 3

5 /&hedulin( Reuire$ents 50

6 +estin( Reuire$ents 51

6#1 +est /pe&ii&ation 51

6#2 un&tional +est /&enarios 516#% +est Data ? ther )eeds 51

6#5 +est /yste$ ? 7nviron$ent 51

6#5#1 @nit +est 7nviron$ent 51

6#5#2 uality +est 7nviron$ent 51

6#5#% PreBProdu&tion +est 7nviron$ent 51

6#5#5 /yste$ 'ands&ape +estin( 52

6#5#6 /tress +estin( Reuire$ent 52

6#5#< Re(ression +estin( Reuire$ent 52

< Glo4ali;ation 5%

<#1 Internationali;ation 5%

<#1#1 !urren&y or$at 5%

<#1#2 Date or$ats 5%

<#1#% 'an(ua(e 5%

<#1#%#1 Data 5%

<#1#%#2 Messa(es 5%<#1#%#% @serBDeter$ined +e:t 5%

<#1#5 !oni(uration Reuire$ents 5%

<#1#5#1 utput deter$ination 5%

<#1#5#2 'o&al !oni(uration Attri4utes 5%

<#1#6 @ser Intera&e 7le$ents 5%

<#1#6#1 -indo* +itles 5%

<#1#6#2 +itles 55

<#1#6#% 3utton +e:ts 55

<#1#6#5 'a4els 55

<#1#6#6 !aptions C&o$$entsinstru&tionste:ts 55

<#1#6#< +ool +ips 55



314800940 Page 4

<#1#6#> Menus 55

<#1#6#9 Road$ap /teps 55

<#1#6#= 'in.s 55

<#1#6#10 +a4 'a4els 55

<#1#6#11 +a4le !olu$n 'a4els 55

<#1#6#12 ield 'a4el +e:ts 55

> Audit Reuire$entsInte(rity !ontrols/e&urity 56

>#1 Audit Reuire$entsInte(rity !ontrols 56

>#2 +ransa&tion !odes 56

>#% /e&urityAuthori;ation Reuire$ents 56

9 Appendi: 5<



1 Introduction

1.1 Purpose of the document

+he purpose o this do&u$ent is to detail any /AP &ode $odii&ationCs or additional pro&essin( lo(i&reuire$ents to urther enhan&e the standard /AP delivered un&tionality 4ased on ran&e lo&al

reuire$ents#

+his do&u$ent on&e approved 4y the appropriate authoritiesE or$s the 4asis o +e&hni&al spe&ii&ation

*ritin( ne&essary or the develop$ent *or. peror$ed 4y the Develop$ent tea$#

1.2 Request Overview

F7:a$ple

/&enario ID 11/&enario +itle I output or$s

Pro&ess ID 11

Pro&ess +itle I output or$s

Develop$ent /pe&ii&ation ID +3D

)a$e o 7nhan&e$ent Print utput or$

3rie Des&ription un&tional spe&ii&ation or the Ado4e or$s used *hen(eneratin( any APAR or 4an. &orrespondan&e#

Reuestin( +ea$ inan&e

+ype un&tion 7:it @ser 7:it

Routines /AP !odeModii&ation

!usto$ Pro(ra$+ransa&tion

therAdo4e utput or$

Data laten&y RealBti$e 3at&h nBde$andreuen&y Annually uarterly Monthly

-ee.ly Daily ther

/yste$s I$pa&ted R% !RM AP

73P 3- /7M

ther

Modules I$pa&ted I ! /D

MM PP M

3- /7M

ther

!o$ple:ity Hi(h Mediu$ 'o*

/pe&ii&ation !reated onC$$ddyyyy

11012011

Date reuired 4yC$$ddyyyy

12012011

!reated 4y !l$ent Mustiere Phone

un&tional Analyst Phone

+e&hni&al Analyst Phone

3usiness *ner Phone



2 Oerie!

2.1 usiness !river

or$s need to 4e printed in order to ensure &orrespondan&e to &lient, vendor and 4an.#

2.2 "e# $usiness requirements

)A

2.3 %ssumptions

In the present do&u$ent the senten&e )o lo&al reuire$entsL $eans that there are no lo&ali;ations or the topi&#

It is assu$ed that all the Glo4al Reuire$ents a(reed durin( the 3lueprint phase Crele&ted in the

3riein( Papers, as *ell as in the *or.shop out&o$e do&u$ents, et&## are &orre&tly in&luded in the

Glo4al 3lueprint do&u$entation C3lueprint do&u$ents, all types o un&tional /pe&ii&ations and Pro&ess

lo*s and *ith the appropriate level o uality#

2.4 &igh 'eve' Process overview

)A

2.( %'ternative )o'utions eva'uated

)o# Alternatives 7valuation Reason or Ree&tion C!ost,+i$eline, !han(e I$pa&t, et&#

1 Pros

!ons



" En#ancement $efinition $etai%s

3.1 !etai'ed Processing *ogic

%#1#1 Invoi&e Mana(e$ent vervie* s&reen

)A

%#1#2 utput +a4

)A

%#1#% Ado4e or$ +e$plates

+he te&hni&al solutions proposed in the present do&u$ents *ill 4e veriied and urther deined 4y I3/

te&hni&al tea$#

A&&ount Re&eiva4le

D@))I)G /ee 4elo* the or$ or dunnin( *ith 6 levels o dunnin(# +he e:a$ple 4elo* is a level 1 o

dunnin(# All the other levels have a dierent te:t printed on the output# +his pro&ess &an not 4e done

&entrally as the nu$4er o dunnin( or /M3 is hu(e#

/AP *or.s Dunnin( is at &lient level Cneed un&tionality to have the dunnin( at invoi&e level, the run o

the pro(ra$ *ill 4e loo.in( at the outstandin( days or invoi&es and asso&iate a level o dunnin(

re(ardin( the outstandin( days#

/o$e re(ions al*ays use the sa$e level o dunnin( Clevel 1

ran&e needs a (roupin( o invoi&es *ith all dierent levels o dunnin( *hen it is related to the sa$e

&lient# +he purpose is to send only one letter to the &lient# 7:a$ple 2 invoi&es *ith dunnin( level 1 and %

invoi&es *ith dunnin( level % B all invoi&es *ill 4e sent *ith level % C*ith a &o$$ent or the 2 invoi&es

*ith dunnin( level 1#

'an(ua(e ren&h and 7n(lish#

/tandard'ead 7n(a(e$ent

• /u4B7n(a(e$ent

7n(a(e$ent +e$plate

3usiness Develop$ent 7n(a(e$ent



'e(al inor$ationCields %6 to %9

i: te:t Cield 19

i: te:t

Cields 10 to 16

utstandin(invoi&e and +otal

KPMG &onta&t and &lientreeren&e Cields > to =

!lient addressCields 5 to 6

Re(ion dependant

Address Cields 1 to %



Fie%d

N&

Fie%d Name 'ontent 'omments

1 !o$pany !ode )a$e o the inan&edo&u$ent !o$pany

&ode e(# KPMG /A

Pass the entered &o$pany !o$pany !odenu$4er in the ta4le +001B3@KR/ and pi&.

the ield +001B3@+N+#

2 Re(ion )a$e o the re(ion

*hi&h 4elon(s to the

inan&e do&u$ent proit

&enter#

+he na$e o the re(ion

*ill 4e pre&eded 4y the

&hara&ter L

+he re(ion *ill 4e derived 4y the OI!7

&usto$ ta4le#

% Address P

3N Postal

!odeB!ity

!ountry +el#

a:+l&opie

Internet

3illin( i&e address @sin( the a&&ess to the &usto$ ta4le

COI!7 ta4le pi&. the ollo*in( 3illin(

i&e ields

Address COI!7B/+R77+

P 3NCOI!7BP3N

Postal !odeB!ity COI!7BP/+!D7,

OI!7B!I+Q

+he or$at should 4e postal &ode spa&e

&ity# Postal &ode is 6 &har#

!ountry COI!7B!@)+RQ

or$at is not only % &har it needs to 4e

display RA)!7#

+el#

a:

+l&opie

Internet COI!7B/M+PADDR#

I one ield is $issin( do not leave on line4lan.# )o 3lan. ro* is ad$itted#

5 !usto$er )a$e )a$e o the &usto$er Pass the initial user entered value in the

ta4le 3/7G, pi&. the &lient nu$4er ro$



3/7GBK@))R#

Pass this nu$4er in K)A1BK@))R and

pi&. the !usto$er na$e ro$ ield K)A1B

)AM71 and K)A1B)AM72#

I the ield K)A1B)AM72 is valori;ed, put

this value under the ield K)A1B)AM71

other*ise delete it# )o 3lan. ro* is

ad$itted#

6 Address Postal

!ode!ity

Intrastat !ode

!usto$er 3illin(

address

!usto$er 3illin( address present at the

en(a(e$ent level#

Pi&. the &orrespondin( inor$ation ro$

K)A1 ta4le#

< i&e Date i&e Dunnin( Date

+he dunnin( date *ill

4e Office %e Date* L

+his ield *ill 4e the printin( do&u$ent

date#

i&e *ill 4e the proit &enter level#

> KPMG &onta&t KPMG &onta&t )a$e o a &onta&t in inan&e depart$ent

dependin( on re(ion

9 KPMG telephone

inan&e

KPMG telephone in

inan&e depart$ent

KPMG telephone in inan&e depart$ent

dependin( on re(ion

= KPMG !lient

Reeren&e

nu$4er

!lient )u$4er !lient reeren&e nu$4er in I3/#

K)A1BK@))R

10 i: +e:t i: te:t S '#er c%ient

Nous ous informons

+ue nous n,aons

tou-ours pas re.u /

ce -our otre

r0g%ement pour %esfactures dont ous

trouere %e dtai% ci3

apr0s * T

+he syste$ *ill use a i: te:t dierent 4y

dunnin( level#

+he te:t e:a$ple is or dunnin( level 1#



ields ro$ 11 to 1> should 4e presented in a ta4le or$at

11 utstandin(

invoi&e date

Header DateL Do&u$ent date 3KPB 3'DA+#

12 utstandin(invoi&e reeren&e

nu$4er

Header )U a&tureL Do&u$ent nu$4er 3/7GB37')R

1% Invoi&e due date Header 7&han&eL Due date &al&ulated 4ased on 3aseline

date 3/7GBO3D+ and the pay$ent ter$

3/7GBO+7RM this *ill (ive then the Due

date

15 Invoi&e reeren&e

te:t

Header 'i4ellL Header te:t 3KPB 3K+N+#

16 Invoi&e a$ount Header MontantL A$ount in lo&al &urren&y 3/7GBDM3+R#

1< i: +e:t i: +e:t Soit un total

dû de : T

+he syste$ *ill al*ays print this te:t

1> +otal a$ount +otal a$ount +otal a$ount o all outstandin( invoi&es#

19 i: +e:t i: te:t S $ans %e cas

o4 otre r0g%ement

nous serait parenu

aant rception de %a

prsente %ettre cette

derni0re serait 5ien

entendu sans o5-et6

Nous ous prions

d,ager c#er c%ient

%,e7pression de nos

sa%utations

distingues6 8e

serice compta5%e 9

+he syste$ *ill use a i: te:t dierent 4y

dunnin( level#

+he te:t e:a$ple is or dunnin( level 1#

%6 !o$pany !ode

)a$e dependin(

on Re(ion

+he na$e o !o$pany

!ode )a$e in this

&ase depends on

Re(ion

KPMG !o$pany !ode )a$e dependin(

on the Re(ion

@sin( the 4e(innin( a&&ess to the &usto$



ta4le Ooi&e, the syste$ *ill pi&. the

!o$pany !ode )a$e on the

&orrespondin( ield

%< i: +e:t +he i: te:t is Socit

francaise mem5re du

rseau :PM;

costitu de ca5inets

indpendants de

:PM; Internationa%

'ooperatie une

entit de droit

suisseL#

+his senten&e *ill 4e al*ays printed

independently o *hi&h KPMG !o$pany

!ode is 4illin(

%> /o&iet !A! +e:t e:a$ple Socit

anonyme d,e7pertise

'ompta5%e <

'ommissariat au7

comptes / directoire

et consei% de

surei%%ance6 Inscrite

au ta5%eau de %,ordre

/ Paris sous %e n& 1=3

">>?>1>1 et / %a

'ompagnie des

'ommissaires au7

'omptes de

@ersai%%es6A

+his te:t *ill depend on KPMG !o$pany

!ode


ta4le the syste$ *ill pi&. the te:t on the

&orrespondent ield

%9 KPMG 'e(al

7ntity inor$ation

+e:t e:a$ple Socit

socia%* :PM; S66

Immeu5%e %e Pa%atin "

cours du Criang%e

D2D"D Paris 8a

defense 'ede7

'apita% * =D1>>G

'ode PE HD2>

2H=1 R6'6S6

Nanterre C@ Jnion

Europenne FR

2H =1L


!ode



&orrespondent ield



Manual 4ill o e:&han(e +raite lWa&&eptation C7n(lish translation provided 4y I3/

+he pro&ess is to print the or$ ro$ I3/# +his letter C+raite lWa&&eptation *ill 4e sent to the &lient and

in this letter a pie&e o the paper Cthe 4otto$ &an 4e re$oved in order to 4e sent 4a&. to KPMG as a

pay$ent# +he postin( *ill 4e done *ith an inter$ediate a&&ount C51%000 ren&h a&&ount to notiy thatthe +raite lWa&&eptationL has 4een sent to the &lient and the &lient a&&ount is &leared# -hen the 4otto$

o the +raite lWa&&eptationL is sent 4a&. to KPMG, KPMG is sendin( it to the 4an.# +he a&&ountin( then

is to &lear the inter$ediate a&&ount C51%000 and have an open ite$ on 4an. a&&ount#

+his letter is seen as an authori;ation to *ithdra* $oney ro$ the &lient 4an. a&&ount#

Printed or$ sent to the &lient CIn 4lue already present on the paper, only the 4la&. *ritin( is printed



In red printed inor$ation allthe rest already e:ist on thepaper#

!lient si(nature

i: te:t

I

inor$ation

KPMG &lient

nu$4er in I3/

i: te:t

Re(ion date

!lient addressKPMG

address

re(ion

dependant



Fie%d

N&




3/7GBK@))R#







ad$itted#

6 Address Postal

!ode!ityIntrastat !ode

!usto$er 3illin(

address


en(a(e$ent level#


K)A1 ta4le#




+his ield *ill 4e the printin( do&u$ent

date#


= KPMG !lient

Reeren&e

nu$4er


K)A1BK@))R

10 i: +e:t i: te:t S Messieurs

@eui%%e trouer notre

%ettre traite @ous en

sou#aitant 5onne

rception6 T

+he syste$ *ill use a i: te:t#


12 invoi&e reeren&e

nu$4er

Header )U a&tureL Do&u$ent nu$4er 3/7GB37')R

15 Invoi&e reeren&e Header 'i4ellL Header te:t 3KPB 3K+N+#



te:t

1% Invoi&e due date Header 7&han&eL Due date &al&ulated 4ased on 3aseline



date

16 Invoi&e a$ount Header MontantL A$ount in lo&al &urren&y 3/7GBDM3+R#

1< i: +e:t i: +e:t Solde en

Euros : T

+he syste$ *ill al*ays print this te:t

1> +otal a$ount +otal a$ount +otal a$ount o all invoi&es#

19 i: +e:t i: te:t S Nous ousprions d,ager nos

sa%utations

distingues6 9

+he syste$ *ill use a i: te:t#

+he ollo*in( inor$ation should 4e printed e:a&tly at the &orre&t pla&e on the paper do&u$ent#

1> +otal Invoi&e

a$ount

Pre&eded 4y stars XXXXX +otal A$ount in lo&al &urren&y 3/7GB

DM3+R#

11 pay$ent date &reation do&u$ent

date

Date *hen the do&u$ent *as &reated#

3KPB 3'DA+

20 pay$ent due date pay$ent due date Due date or the 4an. to pro&eed to the

pay$ent only at this date# Due date

&al&ulated 4ased on 3aseline date 3/7GB

O3D+ and the pay$ent ter$ 3/7GB

O+7RM this *ill (ive then the Due date

1> +otal Invoi&e

a$ount


DM3+R#

2< Do&u$entnu$4er

i: te:t do&u$entnu$4er Craite No*

doc number L

Do&u$ent nu$4er 3/7GB37')R

2% !lient 3an. na$e !lient 3an. na$e !lient 3an. na$e



25 !lient 4an.

adress

!lient 4an. adress !lient 4an. adress

26 RI3 nu$4er RI3 nu$4er RI3 nu$4er

ile sent to the 4an. Cvia Post4an. 7+73A! Ce:a&t ile

Printed or$ sent C4y a: to the 4an. Ca: &onir$ation is saved in a&&ountin(

+he pay$ent pro(ra$ *ill have a proposal to 4e printed and saved in a&&ountin(#

Ma(neti& 4ill o e:&han(e Ma(netiue '!R Csa$e as +raite lWa&&eptation 4ut auto$ati&

+he pro&ess is to run the pay$ent pro(ra$ on '!R and sele&t all invoi&es ro$ &lients C4y re(ion# +his

(enerated list *ill need to 4e saved on the &o$puter as an ele&troni& 4an. ile or$at# +his ile is then

sent via Post4an. Csot*are todaynet&ash Csot*are to$orro* to the 4an.# +his ile is also saved on a

server and all histori&al versions are saved as *ell in &ase o user pro4le$ Ce:a$ple deletion#

Printed or$ sent C4y a: to the 4an. Csa$e as *ithdra*al Ca: &onir$ation is saved in a&&ountin(



Fie%d

N&


1 +itle i: te:t LBordereau

d,accompagnementL

i: te:t

2 Pay$ent $ethod Pay$ent $ethod Pay$ent $ethod used durin( pay$ent run#

110VBO-7'/

% Date !reation date o the

do&u$ent

!reation date o the do&u$ent# 110VB

'A@D

5 !o$pany na$e !o$pany na$e !o$pany na$e# 110VB3@K'/

6 Re&eivin( 4an.

na$e

Re&eivin( 4an. na$e Re&eivin( 4an. na$e

< /ender 4an.

na$e

/ender 4an. na$e /ender 4an. na$e

> !o$pany na$e

and Re(ion

!o$pany na$e and

Re(ion

!o$pany na$e and Re(ion

9 Run pro(ra$

nu$4er

Run pro(ra$ nu$4er Run pro(ra$ nu$4er

= /ender nu$4er /ender nu$4er /ender nu$4er

10 I3A) I3A) I3A)

11 Pay$ent $ethod Pay$ent $ethod Pay$ent $ethod

12 Re&eivin( date Re&eivin( date Re&eivin( date

1% )u$4er o

transer

)u$4er o transer )u$4er o transer

15 A$ount A$ount A$ount

16 /ender /i(nature /ender /i(nature /ender /i(nature

1< Head uarter

/i(nature

Head uarter /i(nature Head uarter /i(nature



ile sent to the 4an. Cpost4an. 7+73A! Ce:a&t or$at 4ut the a$ounts are *ron(


Printed or$ detail to 4e saved in a&&ountin( Cto 4e developed in I3/

Pro$issory note Csent 3illet ordre C$i

+his pro&ess is *hen KPMG sent a pro$issory note as a pro$issory o pay$ent *ith a due date on this

paper# KPMG *ill send this paper to the &lient and the pay$ent *ill 4e done at the due date 4y the 4an.#

n a&&ountin( side all postin( are done $anually#

Printed or$ sent to the &lient



!lient address

i: te:t

i: te:t

I

inor$ation

KPMG &lient

nu$4er in I3/

Re(ion date

KPMG address

re(ion dependant



Fie%d

N&


1 !o$pany !ode )a$e o the inan&e

do&u$ent !o$pany

&ode e(# KPMG /A

Pass the entered &o$pany !o$pany !ode

nu$4er in the ta4le +001B3@KR/ and pi&.

the ield +001B3@+N+#




&enter#



&hara&ter L

+he re(ion is a node o the proit &enter

and should 4e derived ro$ the proit

&enter nu$4er and pi&. the Re(ion

Des&ription#

% Address P

3N Postal

!odeB!ity

!ountry +el#

a:+l&opie

Internet

3illin( i&e address @sin( the a&&ess to the &usto$ ta4le

COI!7 ta4le pi&. the ollo*in( 3illin(

i&e ields

Address COI!7B/+R77+

P 3NCOI!7BP3N

Postal !odeB!ity COI!7BP/+!D7,

OI!7B!I+Q

+he or$at should 4e postal &ode spa&e

&ity# Postal &ode is 6 &har#

!ountry COI!7B!@)+RQ

or$at is not only % &har it needs to 4e

display RA)!7#

+el#

a:

+l&opie

Internet COI!7B/M+PADDR#

I one ield is $issin( do not leave on line

4lan.# )o 3lan. ro* is ad$itted#



3/7GBK@))R#








other*ise delete it# )o 3lan. ro* isad$itted#

6 Address Postal

!ode!ity

Intrastat !ode

!usto$er 3illin(

address


en(a(e$ent level#


K)A1 ta4le#




+his ield *ill 4e the printin( do&u$entdate#


> KPMG o4e&t KPMG o4e&t Pay$ent $ethod

9 KPMG do&u$ent

reeren&e nu$4er

KPMG do&u$ent

reeren&e nu$4er

KPMG do&u$ent reeren&e nu$4er

= KPMG !lient

Reeren&e

nu$4er


K)A1BK@))R

10 i: +e:t i: te:t S Madame

Monsieur

Nous ous prions de

5ien ou%oir trouer

ci3-oint une traite de

Total amount en

r0g%ement des pi0ces

suiantes * T

i: +e:t


11 Do&u$ent type Header +ype de

piY&eL

Do&u$ent date 3KPB 3'DA+#



12 Do&u$ent

reeren&e nu$4er

Header )U de piY&eL Do&u$ent nu$4er 3/7GB37')R

1% !lient na$e Header )o$ &lientL Due date &al&ulated 4ased on 3aseline



date

15 !lient reeren&e

nu$4er

Header vos

rren&esL

Header te:t 3KPB 3K+N+#

16 Invoi&e date Header Date de

a&tureL

A$ount in lo&al &urren&y 3/7GBDM3+R#

1> +otal a$ount Header MontantL +otal a$ount o all do&u$ent#

19 i: +e:t i: te:t S En cas de

9

i: +e:t

+he ollo*in( inor$ation should 4e printed e:a&tly at the &orre&t pla&e on the paper do&u$ent#

1> +otal Invoi&e

a$ount


DM3+R#

11 pay$ent date &reation do&u$ent

date

Date *hen the do&u$ent *as &reated#

3KPB 3'DA+

20 pay$ent due date pay$ent due date Due date or the 4an. to pro&eed to the

pay$ent only at this date# Due date

&al&ulated 4ased on 3aseline date 3/7GB

O3D+ and the pay$ent ter$ 3/7GB

O+7RM this *ill (ive then the Due date

1> +otal Invoi&e

a$ount


DM3+R#

2< Do&u$entnu$4er

i: te:t do&u$entnu$4er Craite No*

doc number L

Do&u$ent nu$4er 3/7GB37')R

2% !lient 3an. na$e !lient 3an. na$e !lient 3an. na$e



25 !lient 4an.

adress

!lient 4an. adress !lient 4an. adress

26 RI3 nu$4er RI3 nu$4er RI3 nu$4er


+he Printed or$ sent to the 4an. C4y a:

ile not sent to the 4an. only used 4y the &urrent sot*are to do the postin( in a&&ountin(


!he&. !hYue

+his pro&ess is to post $anually in a&&ountin( all &he&.s re&eived 4y $any &lients# +hose &he&.s are

sent to KPMG Cre(ionally# Ater havin( $anually posted all &he&.s an output print o &he&. list

Z4ordereau de re$ise de &hYueL is done and the real &he&.s are added to that re&ap list and sent

everythin( to the 4an.# +he $anual &he&. pay$ent nu$4er is re&orded in the assi(n$ent ield in order

to &lear ite$ auto$ati&ally *ith the 4an. state$ent#



or pay$ent ran&e needs to distin(uish $anual pay$ent and &he&. pay$ent# ran&e *ill tra&. &he&.

pay$ent *ith a ield or use a dierent do& type# +he assi(n$entL ield at line ite$ level C19 &har *ill 4e

used to re&ord the $anual &he&. pay$ent nu$4er#

Reportin( on this transa&tion and needs to 4e 4uilt a list o pay$ent 4y &he&.

'ist o &lient &he&.s sent to the 4an. C*ith real &he&.s re&eipt

Date

)4 o pa(es

+otal a$ount

Date

A$ounta&. nu$4er an. na$e

PMGddress (ion

ependant

3an. address

!urren&y Pa(e nu$4er 1

Date

al 4y pa(e n. entity neral

+otal a$ount

MGdress ion

pendant

3an. address!urren&y Pa(e nu$4er 2




Auto$ati& -ithdra*al CA ile is sent to the 4an. *ith the detail pay$ent

+his pro&ess is *hen a &ontra&t is si(ned outside I3/ and on the &ontra&t the pay$ent pro&ess

*ithdra*al is set# +he pro&ess is to run the pay$ent pro(ra$ on *ithdra*al and sele&t all invoi&es ro$

&lients C4y re(ion# +his (enerated list *ill need to 4e saved on the &o$puter as an ele&troni& 4an. ile

or$at# +his ile is then sent via Post4an. Csot*are todaynet&ash Csot*are to$orro* to the 4an.# A

re&ap list o all *ithdra*al &lient is sent to the 4an. in addition o the ele&troni& ile# +his ile is also saved

on a server and all histori&al versions are saved as *ell in &ase o user pro4le$ Ce:a$ple deletion#

In addition a re&ap list o all invoi&es 4y &lient is (enerated and sent to the &lient as an inor$ation o

*hat *ill 4e *ithdra* ro$ &lient 4an. a&&ount#

Printed or$ sent C4y a: to the 4an.

ile sent to the 4an. Cpost4an. 7+73A! Cnot e:a&tly the sa$e &ode in the ile

KPMG na$e re(ion date sender nu$4er RI3 or I3A) ele&troni& transer type due date n4 o *ithdra*al a$ount




Printed or$ saved in a&&ountin( Cdetail Cto 4e developed

3illin( output also or non en(a(e$ent related invoi&e

/ee do&u$ent KPMG I3/7)/71%21RPrintutput#do&L or delivered printin( or$#

A&&ount paya4le

!he&. is a $anual pro&ess#

!he&. lettre 'ettre !hYue

+he &he&. letter is the or$ 4elo*# +oday KPMG is doin( &he&. letter only *ith t*o 4an.s# +*o dierent

or$at then need to 4e handled C/o&it (nrale and 3)P Pari4as# +he &he&. or$at is dierent 4y

4an. so the printin( should 4e dierent#

+he letters 4elo* are provided 4y the 4an.# /o&it (nrale has the &he&. printed at the 4otto$ and

so$e additional inor$ation displayed on the paper and or 3)P it is a 4lan. pa(e *ith the &he&. at the

4otto$#

Postin( should 4e done only *hen printin( is valid# As error &an o&&ur *hen printin( the postin( should

not 4e done and reBprint should 4e availa4le# Modii&ation o the &he&. nu$4er should 4e availa4le too#

Printed or$ sent to the &lient



'o(o 3la&.and *hite

In red printed 4ythe 4an.

+a4leprinted 4ythe 4an.

In red printed 4ythe 4an.

A$ountInvoi&e te:t line ite$C'i4ell 1

Invoi&ereeren&e



or Printed or$ sent to the &lient



7le&troni& unds +ransers C7+ *ith due date Vire$ent &han&e CV!M

orei(n 7+ Vire$ent 4an&aire tran(er

Do$esti& 7+ Vire$ent 4an&aire do$estiue

+he pro&ess is si$ilar, and it is to run the pay$ent pro(ra$ on 7+ and sele&t all invoi&es ro$ vendor

C4y re(ion# +his (enerated list *ill need to 4e saved on the &o$puter as an ele&troni& 4an. ile or$at

C7+73A! today and s*it to$orro*# +his ile is then sent via Post4an. Csot*are todaynet&ash

Csot*are to$orro* to the 4an.# +his ile is also saved on a server and all histori&al versions are saved

as *ell in &ase o user pro4le$ Ce:a$ple deletion#

n a&&ountin( on AP side it is at line ite$ on 4an. a&&ount only 4alan&e# 7:a$ple 6 invoi&es and on

4an. a&&ount 1 line# n AP a&&ountin( 6 lines#

ptional or$ sent to the 4an. *ith these ields Due date Vendor I3A) A$ount# 3elo* the e:a$ple

o one 7+ reuest to the 4an.#

3an. ile needs to 4e provided[ CInvoi&e nu$4er in te:t ield sent to the 4an. on vendor line ite$# A

su$$ary printed or$ is under revie* to see i it *ill 4e ne&essary or ran&e#



Printed or$ 4elo* is printed today as an option and sent to the vendor# +his or$ is a su$$ary list o all

invoi&es paid *ith this 7+ and also sent to the vendor#

Due date

A$ount

Vendor 4an.a&&ount

Vendoraddress

KPMG 4an.a&&ount

Re(iondependant



N& of fie%d Fie%d 'ontent 'omments

Vendor addressC)a$e 2 address

Vendor nu$4er anddes&ription

Re(iondependant



1 !o$pany

!ode

)a$e o the inan&e

do&u$ent !o$pany

&ode e(# KPMG /A

Pass the entered &o$pany !o$pany

!ode nu$4er in the ta4le +001B3@KR/

and pi&. the ield +001B3@+N+#




&enter#



&hara&ter L

In a dedi&ated ield o the Proit !enter

Master data, it *ill 4e entered the ID &ode

o the Re(ion to *hi&h it 4elon(s#

-ith the !o$pany !ode and the ID

Re(ion !ode *hi&h 4elon(s to the

inan&e do&u$ent Proit !enter, a&&ess to

the &usto$ ta4le Cplease reer to the

para(raph %#% and pi&. the Re(ion

Des&ription

% Address P

3N Postal

!odeB!ity

!ountry +el#

a: Internet

3illin( i&e address @sin( the sa$e a&&ess to the &usto$

ta4le the pi&. the ollo*in( 3illin( i&e

ields

Address

P 3N

Postal !odeB!ity

!ountry

+el#

a:

Internet

5 3an. address

I3A) /-I+

!ode

3illin( i&e 3an.

inor$ation

7a&h 3illin( oi&e &an have a spe&ii&

3an. *here addressin( its &usto$er

pay$ents# In the previous &usto$ ta4le

there *ill 4e a dedi&ated ield *here

asso&iate the I3/ House 3an. &ode to

the Re(ion#

@sin( this I3/ House 3an. &ode a&&ess

to the &orrespondin( ta4les and pi&. the

reuired inor$ation#

6 Invoi&e Des&ription o the

Do&u$ent +ype

utput des&ription *ill 4e al*ays

I)VI!7 Cin our e:a$ple A!+@R7



< Date 3illin( Date

+he 3illin( date *ill 4e

pre&eded 4y the *ord

$ate*L

+his ield *ill 4e the Postin( date 3KPB

3@DA+#

> Dupli&ata I the initial !he&.4o: Dupli&ateL is

$ar.ed, this ield *ill &ontain the *ord

Dupli&ataL other*i&e it *ill 4e 4lan.#

9 !usto$er

)a$e

)a$e o the &usto$er Pass the initial user entered value in the

ta4le 3/7G and 3/7GB3/!H'\01, pi&.

the &lient nu$4er ro$ 3/7GBK@))R#







ad$itted

10 Address

Postal

!ode!ity

Intrastat !ode

!usto$er 3illin(

address


en(a(e$ent level#


K)A1 ta4le#

11 a&ture nU Invoi&e Do&u$ent

nu$4er

+he Invoi&e do&u$ent

)u$4er *ill 4e

pre&eded 4y the *ords

Facture n&L

@ser initial entered do&u$ent nu$4er

12 !usto$er nU I3/ !usto$er &ode

+he I3/ !usto$er

&ode *ill 4e pre&eded

4y the *ords N& de

'%ient&L

Pass the initial user entered value in the

ta4le 3/7G and 3/7GB3/!H'\01, pi&.the &lient nu$4er ro$ 3/7GBK@))R#



1% 7n(a(e$ent

nU

I3/ 7n(a(e$ent

do&u$ent nu$4er

+he I3/ !usto$er


4y the *ords Engagement n&L

+his ield *ill 4e 4lan.

15 ees +e:t ees te:t +he syste$ *ill a&&ess to 3/7G *ith the

Revenue G' A&&ount used or ees and

*ill pi&. the ield 3/7GB/G+N+

16 ees A$ount o ees to 4ill

to the &lient

7ntered a$ount posted on the Revenue

G' A&&ount used or ees

1< i: +e:t +he i: te:t is Frais

de dossier L

+he syste$ *ill print this te:t i in the

sele&ted do&u$ent an a$ount has 4een

posted on the G' A&&ount used or

Ad$inistrative /ur&har(e# I the G'

A&&ount is a4sent, no te:t is printed

1> Ad$in

/ur&har(e

A$ount

A$ount o Ad$in

/ur&har(e to 4ill to the

&lient

7ntered a$ount posted on the Revenue

G' A&&ount used or the Ad$inistraive

sur&har(e# I the G' A&&ount is a4sent in

the sele&ted do&u$ent, no value is

printed

19 i: +e:t +he i: te:t is Frais et

d5oursL

+he syste$ *ill print this te:t i in the

sele&ted do&u$ent an a$ount has 4een

posted on the G' A&&ount used or

7:pen&es# I the G' A&&ount is a4sent, no

te:t is printed

1= 7:pen&es

A$ount

A$ount o 7:pen&es to

4ill to the &lient

7ntered a$ount posted on the G'

A&&ount used or the 7:pen&es# I the G'

A&&ount is a4sent in the sele&ted

do&u$ent, no value is printed#

20 i: +e:t +he i: te:t is $roit

fi7e Kaut 'onsei% du

'ommissariat au7

'omptes < K"' (art6

86?213 du 'ode de

commerce) et

+he syste$ *ill print this te:t i, in the

sele&ted do&u$ent, an a$ount has 4een

posted on the G' A&&ount used or H%!#

I the G' A&&ount is a4sent, no te:t is

printed



cotisation contro%e de

+ua%it (dcision du

K"' du H -ui%%et 2>>)L

21 H%! A$ount A$ount o H%! to 4ill

to the &lient

7ntered a$ount posted on the G'

A&&ount used or the H]!# I the G'

A&&ount is a4sent in the sele&ted

do&u$ent, no value is printed#

22 i: +e:t +he i: te:t is 8e

r0g%ement dera Ltre

adress /*A


2% Address P

3N Postal

!ode !ity

!ountry

i&e /treet *here to

address the &usto$er

pay$ents


ta4le the syste$ *ill pi&. the ollo*in(

inor$ation on the 3illin( i&e *here to

address &usto$er pay$ents

i&e /treet *here to address pay$ent

P 3N

Postal !odeB!ity

!ountry#

25 i: +e:t +he i: te:t is

Montant KCL


26 )et A$ount /u$ o ees a$ount Ad$in /ur&har(e A$ount 7:pen&es H%!

2< +VA CVA+

&ode

Per&enta(e o VA+ to

apply to the )7+

a$ount

+he per&enta(e o VA+


4y the *ords C@ L

+a.e the VA+ &ode applied to the inan&e

do&u$ent and identiy the &orrespondin(

per&enta(e# I the VA+ &ode is an e:e$pt

one the syste$ *ill print Z0^E

At the $o$ent, the VA+ !ode $ana(ed

4y ran&e are

!ode 1 B 1=,<0^ Cran&e +VA

!ode 2 B 9,60^ CDeparte$ent utreMer CDM !orsi&a

!ode 6 B 0^ CDeparte$ent utre Mer

CDM !orsi&a used *hen the &lient

)ationality is Guyana



!ode % B 0^ CArt# 55 et 1=< de la

Dire&tive 7uropenne 200<112!7 used

*hen !lient is @7

!ode 5 B 0^ CArt# 55 et 1=< de la

Dire&tive 7uropenne 200<112!7 used*hen the !lient is 7:tra @7

2> VA+ A$ount VA+ A$ount &al&ulated on the )et

A$ount

29 i: +e:t +he i: te:t is

Montant CC' /

payer L


2= +otal A$ount /u$ o )et A$ount CID ield 26 VA+

A$ount CID ield 2>#

%0 i: +e:t +he i: te:t is En

app%ication de %a %oi

cette facture est

paya5%e / %,c#ance

indi+ue ci3dessous

sans escompte pour

paiement anticipL


%1 i: +e:t +he i: te:t isL pp%ication de

%,artic%e == et 1DH de

%a directie

Europenne

2>>H112'E6 C@ due

par %e preneur

Or 8a socit

ac+uitte %a C@ sur

%es encaissementsA6L

+his te:t *ill printed only i the VA+ !ode0^ &odes#

%2 Method o

Pay$ent

des&ription

Method o pay$ent

Cho* the &usto$er *ill

pay#

+he Method o

pay$ent *ill 4e


ta4le 3/7G and 3/7GB3/!H'\01, pi&.

the Method o pay$ent ro$ 3/7GB

O'/!H#



pre&eded 4y the *ord

Reg%ement* L

%% Pay$ent+er$s

Pay$ent ter$sdes&ription

Pass the initial user entered value in theta4le 3/7G and 3/7GB3/!H'\01, pi&.

the Pay$ent ter$s 3/7GBO+7RM# Pass

O+7RM on ta4le +062 and pi&. the ield

+7N+1

%5 Date de

RY(le$ent

Date *hen to pay

+he 3ill due date *ill

4e pre&eded 4y the

*ord $ate de

R0g%ement* L


ta4le 3/7G and 3/7GB3/!H'\01, and

pi&. the 4ill due date 3/7GBO3D+

%6 !o$pany

!ode )a$e

dependin( on

Re(ion

+he na$e o !o$pany

!ode )a$e in this

&ase depends on

Re(ion

KPMG !o$pany !ode )a$e dependin(

on the Re(ion


ta4le the syste$ *ill pi&. the !o$pany

!ode )a$e on the &orrespondi ield

%< i: +e:t +he i: te:t is Soci0t0

francaise mem5re du

rseau :PM;

costitu de ca5ines

indpendants d

:PM; Internationa%

'ooperatie une

entit de droite

suisseL#


independently o *hi&h KPMG !o$pany

!ode is 4illin(

%> /o&iet !A! +his te:t *ill depend on KPMG !o$pany

!ode



&orrespondent ield



%9 KPMG 'e(al

7ntity

inor$ation


!ode



&orrespondent ield

%#1#5 !over 'etterMe$orandu$ 8 -ord Do&u$ent

)A

3.1.4.1 +hec,$o- )e'ections)A

3.1.4.2 +over *etter /ord emp'ate

)A

3.1.4.3 emorandum /ord emp'ate

)A

3.2 +ustomied )creens

)A

3.3 +ustom a$'e !efinition

)A

3.4 -ception &and'ing Ru'es

)A

3.( )pecia' Requirements

)A



3. !ependencies

)A

3.5 +onstraints

)A

3.8 /or,f'ow Requirements

)A

%#9#1 -or.lo* +as.s)otii&ations

)A

%#9#2 +hresholds

)A



= Sc#edu%ing Re+uirements

)A



Cesting Re+uirements

(.1 est )pecification

Test Specifcations

+hese &annot 4e &o$pleted at this ti$e#

(.2 6unctiona' est )cenarios

+est /&enario Variations 7:pe&ted Results !o$$ents

(.3 est !ata 7 Other eeds

Master Data

Transactional Data

(.4 est )#stem 7 nvironment

6#5#1 @nit +est 7nviron$ent

+est /yste$ +3D

!lient +3D

+est @serCs +3D

Portal +3D

6#5#2 uality +est 7nviron$ent

+est /yste$ +3D

!lient +3D

+est @serCs +3D

Portal +3D



6#5#% PreBProdu&tion +est 7nviron$ent

+est /yste$ +3D

!lient +3D

+est @serCs +3D

Portal +3D

6#5#5 /yste$ 'ands&ape +estin(

)A

6#5#6 /tress +estin( Reuire$ent

)A

6#5#< Re(ression +estin( Reuire$ent

)A



H ;%o5a%iation

.1 nternationa'iation

<#1#1 !urren&y or$at

)A

<#1#2 Date or$ats

)A

<#1#% 'an(ua(e

.1.3.1 !ata

)A

.1.3.2 essages

)A

.1.3.3 :ser;!etermined e-t

)A

<#1#5 !oni(uration Reuire$ents

.1.4.1 Output determination

)A

.1.4.2 *oca' +onfiguration %ttri$utes

)A

<#1#6 @ser Intera&e 7le$ents

.1.(.1 /indow it'es

)A



.1.(.2 it'es

)A

.1.(.3 utton e-ts

)A

.1.(.4 *a$e's

)A

.1.(.( +aptions <comments=instructions=te-ts>

)A

.1.(. oo' ips

)A

.1.(.5 enus

)A

.1.(.8 Roadmap )teps

)A

.1.(.9 *in,s

)A

.1.(.10 a$ *a$e's

)A

.1.(.11 a$'e +o'umn *a$e's

)A

.1.(.12 6ie'd *a$e' e-ts

)A



udit Re+uirementsIntegrity 'ontro%sSecurity

5.1 %udit Requirements=ntegrit# +ontro's

+hese &annot 4e deter$ined at this ti$e#

5.2 ransaction +odes

)A

5.3 )ecurit#=%uthoriation Requirements

)A



? ppendi7

RelatedReeren&ed Do&u$ents

Do&u$ent )a$e Version 3rie Des&ription

Atta&h$ents

Do&u$ent )a$e Version 3rie Des&ription

_ 2010 KPMG International !ooperative CKPMG InternationalL, a /*iss entity# Me$4er ir$s o theKPMG net*or. o independent ir$s are ailiated *ith KPMG International# KPMG International providesno &lient servi&es# )o $e$4er ir$ has any authority to o4li(ate or 4ind KPMG International or any other$e$4er ir$ visBBvis third parties, nor does KPMG International have any su&h authority to o4li(ate or4ind any $e$4er ir$# All ri(hts reserved#

+he inor$ation &ontained herein is o a (eneral nature and is not intended to address the &ir&u$stan&eso any parti&ular individual or entity#Althou(h *e endeavour to provide a&&urate and ti$elyinor$ation,there &an 4e no (uarantee that su&h inor$ation is a&&urate as o the date it is re&eived orthat it *ill &ontinue to 4e a&&urate in the uture#)o one should a&t on su&h inor$ation *ithout appropriateproessional advi&e ater a thorou(h e:a$ination o the parti&ular situation#

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