Print Management & Associated Savings from Consolidating Printing Devices

Adrian Cheetham

Higher and Further Education Account Manager

South West England

Apr 20, 2023 1

The Cost of Printing

Cost

The Cost of Unmanaged Print

References:1 Gartner, 2005 2 ICM, 2008 3 IDC, 2004

How visible are you print costs?

• 70% of organisations have no idea how much print is costing them1

•Establish a baseline

:1 IDC, 2006

The Cost of Printing

Cost

The Cost of Unmanaged Print

References:1 Gartner, 2005 2 ICM, 2008 3 IDC, 2004

How visible are you print costs?

•1-3% of Revenue is spent on

document output

•15% of all IT time is spent in print

related issues

•41% of all documents found on

printers is sensitive

:1 IDC, 2006

What are your priorities?Improved Staff and Student Experience?

Paper Savings?

Cost Reductions?

Carbon Footprint Reduction?

Service Improvements?

Less Burden on IT Resource?

Document Security?Apr 20, 2023 4

• Canon want you to print less on less devices

• MFD’s or printers? What is the right answer?

• Balanced Deployment

• Ensure documents are printed on the optimum device

• Ratio’s between 20 – 35 users to 1device

• Duplex / Mono output as standard

• Deliver faxes and documents electronically

Up to 40% savingOn your print costs

• Case Study Cornwall College

• Reduced printer fleet from 550 to 200 – reduced power consumption

• All expensive Colour inkjets removed

• Colour printing reduced from 25% - 8% of all output

• Duplex printing risen from 5.75% to 67% 1000 boxes per annum

• Secure Printing has led to 18% of all print jobs being deleted by user or system

• Savings from secure printing in 1st 6 months exceeded the cost of the solution £54k

• Duplex / Mono output as default

• Automatic ‘Scan to Me’ has reduced output

Up to 40% savingOn your print costs

Print Management

Apr 20, 2023 7

• Use a modular & scalable solution

•Works from Staff to Student to Print Room

•Secure Print – confidentiality and reduce wastage

•Rules Based Routing – Authorization Workflow

•Job Ticketing – CRD/Print room integration

•End to end solution

•Universal Driver – reduce the burden on IT

•Works across both PC’s and Mac’s

•Detailed reports – what if?

Key Factors for Success

Apr 20, 2023 8

• Choose a supplier with the scale, experience and expertise to fully deliver and continuously innovate an institute wide solution

• Establish a baseline • Agree project roll out timescales and resources• Consult with user groups• Stay flexible and responsive through implementation and

transition• Maintain user communication to drive adoption• Once implemented look for further areas to improve

document processes

Thank you – Any Questions?

Apr 20, 2023 9

Apr 20, 2023 10