Newsletter of the Wyoming Chapter of ARMA International, January 2017

WYARMA Holiday Charities ………..……2

Jan. Meeting Announcement ....................3

Upcoming ARMA Meetings ..……………..4

Web Session of the Month ..……...............5

Nov. Board Meeting Recap ……………….6

ARMA International News …....................7

ARMA International News ………..…….8

WY ARMA

Board of Directors

Chairperson of the Board Programs /Public Relations

Pat Newbern VACANT President Education

Carolynn Coy VACANT Vice-President Membership

April Peregoy Janie Wait Secretary Newsletter

VACANT April Peregoy Treasurer Webmaster

Barb Thomasee Carolynn Coy

Inside This Issue

Photo courtesy of Wyoming Tourism.org

Wyoming Chapter of ARMA

Prez Talk: A Message from Wyoming ARMA President

Did everyone make it

through the holidays un-

scathed or with minimal

scratches? I hope everyone

had a wonderful Christmas,

Kwanzaa, Hanukah, and a

Happy New Year. It’s been

a busy month of December

for our chapter and there is

a full agenda for the second

half of the year.

We had an awesome turn-

out for our 2016 Holiday

Get-Together. We had 11

people turn out for the par-

ty on Dec. 17 at Rib &

Chophouse in Cheyenne. In

addition to celebrating a

good first part of our chap-

ter year, we also asked

members to donate a pair of

gently-used shoes or boots

for the Shoes for the

Homeless program.

On Jan. 10 we will be at-

tending a presentation by

the Wyoming Highway Pa-

trol at its office. They will

be presenting a broad over-

view of what they do. If you

would like more infor-

mation regarding the Jan. 10

chapter meeting, refer to the

bulletin further down in our

newsletter.

On Feb. 14, Janie Wait, CRM, your chapter mem-bership director and owner of Intermountain Record Center, will be doing a presentation on various cer-tifications available for any-one looking to keep on top of their game and expand

their knowledge as an Infor-mation Processional. Stay tuned for additional infor-mation Also, it’s almost time for our annual spring seminar on Tuesday, March 14t at Laramie County Communi-ty College in Cheyenne. Your chapter board is busy planning and scheduling for the seminar and silent auc-tion. The theme this year will be “Surviving in Lean Times: Collaboration - Communication-Cooperation”. Andrew Ysasi has signed on as a presenter and we are in talks with another co-presenter. Stay tuned for information on that speaker at a later date. We are also starting to

collect donations for the silent auction. If you or any-one you know would like to donate, or if you have a sug-gestion for a place that we should contact for a dona-tion, please let us know. We look forward to seeing eve-ryone there!

Carolynn Coy, President of

Wyoming Chapter of ARMA

cont. on page 7...

Page 2 January 2017

In the spirit of the holi-day season, every year the Wyoming Chapter of AR-MA gives a donation to two Wyoming chari-ties/non-profits. The board typically picks one charity located in Cheyenne and one from another area in Wyoming. This year, the chapter chose to donate to Cheyenne’s Shoes for the Homeless program and to Lincoln Self Reliance, Inc. in Lincoln County.

Lincoln Self Reliance Lincoln Self Reliance provides habilitation ser-vices to adults and children with intellectual disabilities or acquired brain injuries and vocational services for adults and children in their

local communities. They have offices located in Af-ton, Thayne, Diamondville and Evanston. The organization’s mis-sion is to provide training and support to individuals with disabilities so they may achieve maximum po-tential for self reliance and active participation in the community. Some of the services offered include adult day services, commu-nity integration services, transportation to employ-ment and events, 24-hour staffed homes and support-ed living services.

Shoes for the Homeless For the 28th year, Ander-son Podiatry is collecting shoes for the homeless.

Gently used or new closed-toe shoes were donated throughout the month of December to help out the homeless of Cheyenne, who can wear out a pair of shoes quickly due to the amount of ground they

cover. Along with purchasing $100 worth of new shoes, the Wyoming Chapter of ARMA also collected shoes from attendees at its holi-day party on Saturday, Dec. 17.

Members of the Wyoming Chapter of ARMA came together to enjoy good food and good company at the chapter’s

annual Holiday Party and Networking Event, held Saturday, Dec. 17 at the Wyoming Rib & Chop House in Cheyenne.

Pictured clockwise from far left are Eric Crock, Donna Crock, Jerry Sutton, Paul Harbeson, Tracy Lieske, Tom-

my Thomasee, Barbara Thomasee, Pat Newbern, Karla Warren, Paula Sutton and Rich Wilson. Also attending,

but not pictured, is Carolynn Coy. - Photo courtesy of Carolynn Coy

Members enjoy holiday dinner together

Chosen charities receive holiday donations

Pictured above is the collection of shoes that chapter

members purchased and donated for the Shoes for the

Homeless Program. - Photo courtesy of Donna Crock

January 2017 Page 3

Chapter member Geetha Murugesu, along with other Wyoming Highway Patrol em-

ployees, will be giving a presentation regarding records management at the Wyoming

Highway Patrol (WHP).

The meeting will take place at 11:30 am-1:00 pm on Tuesday, Jan. 10 at the Wyo-

ming Highway Patrol office, located at 5300 Bishop Blvd. in Cheyenne. Please bring

your own lunch as it will not be provided by the chapter.

Attendees can park in the WHP parking lot and then enter through the doors located

at the north end of the building. Be prepared to show the receptionist a state employee

ID or driver’s license. Attendees will need to gather in the reception area and wait for a

WHP employee to escort them to the classroom where the meeting will be held.

For security purposes, those who would like to attend must RSVP by noon on Fri-

day, January 6 to wyarma@gmail.com, so the board can give the attendees’ names to

WHP.

Mark your calendars for the February Meeting!

The February chapter meeting, featuring chapter board member and

Intermountain Records owner Janie Wait, will be Tuesday, Feb. 14

from 11:30 am-12:30 pm at the Wyoming State Library, located

at 2800 Central Ave. in Cheyenne. Wait will be giving an informational

presentation on the CRM, RIM and IG certifications, and will discuss

the benefits of each. More details will be provided in the February newsletter. You can

also check our website for updates at www.armawyoming.org or follow us on Facebook.

January Chapter

Meeting Announcement

Midwest/Rocky Mountain Region

Bismarck/Mandan Chapter

(Follow their Facebook page!)

Central Iowa Chapter

Central Missouri Chapter

Greater Kansas City Chapter

Kansas Capital Chapter

Mile High Denver Chapter

Nebraska Chapter

Northern Colorado Chapter

St. Louis Chapter

Twin Cities Chapter

Find out more about what’s going on in the region!

Page 4 January 2017

Upcoming ARMA Events

Check out the events our neighboring

chapter partners are hosting this month!

Learn how to conduct effective records interviews from two seasoned

RIM experts (Lindy Naj, IGP, CRM, CIP and Jeanne Caldwell, FAI, CRM,

MLIS) at the Mile High Denver Chapter meeting at 11 am on Tuesday,

Jan. 17. You will learn about the purpose of records interviews, the roles

to involve in the process, the ways to get the most out of it and tools that

can help. To register, or for more information, click here.

ARMA Nebraska will host Robert A. Sibik for a presentation on

“Recovery vs. Crisis—How to Prepare, Respond and Recover from an

Electronic Records Disaster.” This presentation will include various

strategies for emergency preparedness. The event will take place at 11

am on Wednesday, Jan. 18. To register, or for more information, click here.

The Utah-Salt Lake Chapter of ARMA January meeting topic is, “Gather,

Index and Share,” and will feature Kimball Clark, co-owner of Kindex. The

meeting will be at 11:30 am on Thursday, Jan. 19 at the City of Murray

Council Chambers. A registration form is available on the chapter’s web-

site at: http://armautah.org/.

2017 Spring Seminar2017 Spring Seminar

Save The Date!

Tuesday, March 14, 2017

Surviving in Lean Times: Collaboration,

Communication & Cooperation

January 2017 Page 5

Session Title: Why Infor-

mation Managers Should Care

About Hackers

Session Code: CF14-4060

Facilitator: Patrick Cun-

ningham

Summary: Information

management (IM) and infor-

mation security (IS) often seem

to be on diverging paths. Many

IMs work hard to enable access

to information, while IS profes-

sionals work to close it down.

Threats to the organization,

however, should bring IS and

IM professionals together.

This session outlines the

threats against confidential and

proprietary information. You'll

learn how IMs can work more

closely with IS to identify

threats and identify the infor-

mation that has significant

value or risk.

Wyoming Chapter Education

Accessing ARMA International’s Web Session of the Month

1. Go to www.arma.org and log into your My ARMA account

using your current login information.

2. After you have successfully logged in, select the My Profile tab.

3. Scroll down until you see the Chapter Memberships section.

4. Click on the link located underneath the Education Link head-

line within the Chapter Memberships section. (Link title starts

with “Session of the Month:”) This will take you to the Chapter

Resources page.

5. Use the Search functionality to find your chapter’s Session of

the Month by typing in the title or the 8-digit alphanumeric

code.

Wyoming ARMA’s Web Session of the Month CF14-4060—Why Information Managers Should Care About Hackers

Did you miss November’s very first iMasters Session? Well then, we have good

news. The iMasters are returning with a brand new session this January! Sign up now!

Building support for your RIM/IG program isn’t easy. There’s lots of competition for

resources and these programs are often at the bottom of an organization’s priority list.

Some managers even go so far as to call records management a ‘necessary evil.’ AR-

MA’s iMasters have a different view.

Susan L. Cisco and Sue Trombley, information governance experts with over 50 years

of industry experience between them, will be sharing “Innovative Ways to Make IG

Happen” exclusively with the ARMA community. They’ll be discussing case studies

where records and information management professionals recognized and seized op-

portunities occurring in their organization. These situations could have been negative,

but they turned into opportunities to show the power of information governance.

Our speakers will give you innovative and practical tips for linking IG to the bottom

line. Best of all, you’ll have the chance to ask questions and get their input on your

own situation.

As always, the details are below. Don’t delay – make an early commitment to profes-

sional development in 2017. Sign up for the next iMasters session!

Information

When: Wednesday,

Jan. 18, 1-2 pm EST

Where: Anywhere! You

can join in on this virtu-

al event through any

computer or mobile de-

vice that connects to

the Internet.

Cost: FREE to profes-

sional members. $39

per session for Associ-

ate Members and non-

members.

How: Just register any

time before Jan. 17 and

you’ll secure your seat.

Page 6 January 2017

Wyoming Chapter of AR-

MA board members met

Tuesday, Nov. 22 at the Wyo-

ming Department of Trans-

portation office in Cheyenne.

Board members in attendance

included President and Web-

master Carolynn Coy, Chair-

person of the Board Pat

Newbern, and Treasurer Bar-

bara Thomasee. Vice-

president and Newsletter Edi-

tor April Peregoy and Mem-

bership Chair Janie Wait at-

tended via conference call.

Member Donna Crock was

also in attendance.

President Coy called the

meeting to order at 11:40 a.m.

Newbern moved to approve

the October Board and No-

vember General Chapter

Meeting minutes. Wait se-

conded the motion and it was

approved unanimously.

Thomasee reported she had

been out most of the month

and still needs to update the

Treasurer’s Report. She will

email it to the board members

when it is done.

Committee Reports

Membership: Wait said

she believes former member

Kristy Anderson’s replace-

ment at the City of Cheyenne

will be joining the chapter.

She added she will contact

her to find out more.

Education: Coy presented

the board with a draft copy of

the chapter’s new Profession-

al Development Fund re-

quirements and application. If

approved, this will replace the

previous college scholarship

requirements and application.

Coy asked board members

to look it over so it can be

finalized and advertised on

the website. The main differ-

ence between the new re-

quirements and the old is that

the new ones allow for the

chapter to financially help

members that are interested

in professional development

and taking the CRM or IG

testing.

Programs: The December

Holiday Get Together meet-

ing will be at the Rib & Chop

House in Cheyenne on Dec.

17 at 5:30 p.m. There will be

a gift exchange, and anyone

who wants to participate

should bring a gift worth no

more than $10. Newbern

made a motion to reimburse

$10 to each chapter member

who attends for his/her din-

ner. Peregoy seconded the

motion and it was approved

unanimously.

Peregoy said she is still

working with member Geetha

Murugesu to set up the Janu-

ary meeting at the Wyoming

Highway Patrol headquarters.

She will send more infor-

mation to board members as

soon as she has it.

Newsletter: Peregoy said

she would like all items for

the newsletter to be sent to

her by the first of each

month. She also reported the

chapter’s Facebook page now

has 25 likes. Regarding put-

ting pictures on the Facebook

page, Peregoy asked the

board for some guidance on

whether permission had to be

given by each person in the

photo in order to post it. The

board agreed permission

should be granted by the per-

son being photographed.

Getting permission at upcom-

ing events could be simplified

by simply announcing that

pictures will be taken that

could potentially be on Face-

book, and to let Peregoy

know if someone does not

want to be included.

Website: Coy reported she

will update the website by

taking the scholarship appli-

cation off of it for now.

New Business

Thomasee thanked every-

one for the beautiful flowers

she received from the chapter

while she was recovering

from surgery.

Board members discussed

which charities to select for

its annual holiday charity do-

nations. Every year, the board

selects one Cheyenne charity

and another charity located in

a different area of the state to

receive a donation. Newbern

reported she had been unable

to make contact with the

member in Freedom, but she

will continue to try. The

board had hoped this mem-

ber would be able to pick out

the recipient for the

“outlying” charity donation.

Discussion then turned to

the chapter’s upcoming

spring seminar. Wait suggest-

ed John Krys as one of the

speakers. Newbern said she

will call Krys to find out if he

can do it. She added she

would also contact Susan Cis-

co. Former spring seminar

chair Donna Crock said she

will be happy to help with

preparations in any way.

The board then discussed

whether it should try to get

some vendors to sponsor this

year’s seminar. At one time in

the past, the chapter did have

sponsors who set up booths

at the seminar, reported New-

bern; but they stopped com-

ing because they did not think

it was big enough to warrant

the travel time and expenses.

Coy proposed a sponsor-

ship grid that is similar to one

used by the Nebraska Chap-

ter. It shows that, based on

their sponsorship amounts,

vendors can get their logos

placed on our brochure, on

our website, or they can even

get the opportunity to pro-

vide a presentation at the

seminar. Wait volunteered to

call various vendors to find

out if there is interest in this.

Additionally, Coy agreed to

be Silent Auction Chair again

for the seminar. Crock will be

responsible for the registra-

tions and Thomasee will put

together the goody bags and

will provide any copies that

need done.

The board announced its

next meeting will be Tuesday,

Dec. 27 at 11:30 a.m. at the

WYDOT office in Cheyenne.

Meeting was adjourned at

12:55 p.m.

WYARMA: November Board Meeting Recap

January 2017 Page 7

Carolynn

Exclusive content for ARMA

professional members.

Delivering

resources you

need to solve your

most pressing problems.

Most ransomware attacks bypass email fi l tering ARMA Newswire story

As reported on esecuri-

typlanet.com, the results of a

recent Barkly survey suggest

that ransomware attacks are

routinely bypassing e-mail

filters.

The survey queried 60

organizations that had been

hit by a ransomware attack in

the past year. More than

three-fourths of the respond-

ents said the attacks bypassed

their filters. Additionally, 95

percent of the attacks by-

passed the victims’ firewalls

as well, and about half of

them got past the systems’

anti-malware solutions.

Further, about one-third

of the attacks succeeded even

though the organizations had

conducted security awareness

training.

In response to the at-

tacks, many companies dou-

bled down on the security

measures that had already

failed them: about a quarter

of them invested in e-mail

filters or security awareness

training, 20 percent in anti-

virus tools, and 17 percent in

firewalls. In contrast, 43 per-

cent of the respondents did

nothing to combat future

attacks.

An earlier Barkly survey

had revealed that 81 percent

of IT pros believed a data

backup mechanism could

provide complete recovery

from a ransomware attack.

Yet, the more recent study

found that fewer than half of

the organizations were able

to recover fully even with a

backup plan in place.

Rick Orloff, an executive

with Code42, told eSecurity

Planet that ransomware is on

track to become a billion-

dollar business in 2016.

"It’s not exactly a sur-

prise that hackers have

turned to targeting business-

es with ransomware," he said.

"Despite its proliferation,

ransomware is profitable be-

cause many companies don’t

have the right security solu-

tions or expertise to combat

it.”

Information security

expert G. Mark Hardy, who

authored the Barkly report,

said, "Increasing user aware-

ness, information, and intelli-

gence sharing, as well as im-

proving overall risk posture,

will be key issues that IT se-

curity teams must face soon-

er rather than later."

ARMA International News

Source: Oxford Dictionary

The Newswire: December 2016 has been sent out from ARMA International. Take some time to review a few of the arti-

cles if you are wondering how you still get ransomware on your computer even if your company has e-mail filtering or why it

really is important to work with your IT team and help them understand your systems, data storage practices and how to ac-

cess the data.

Coy encourages reading ARMA Newswire stories ...cont. from page 1

Ransomware

A type of malicious software de-

signed to block access to a computer

system until a sum of money is paid.

Page 8 January 2017

ARMA International News

www.facebook.com/wyarma

ARMA Newswire story

A recent South Dakota

case, highlighted on ediscov-

ery.com, centered on how

well an organization’s IT per-

sonnel should understand its

systems, its data storage prac-

tices, and the access to that

data.

In Collins v. St. Paul Fire

& Marine Ins. Co., the plain-

tiff, Collins, filed a motion to

compel discovery. He claimed

the defendants provided an

insufficient response to a le-

gal interrogatory that asked

for “the person most familiar

with [defendants’] electronic

claims systems and electronic

claims database,” such as an

IT member.

In response to that inter-

rogatory, the St. Paul Fire &

Marine had said the persons

most familiar with the com-

pany’s electronic systems and

database were the claims ad-

justors and the supervisors

who handled the claims. To

locate an IT member would

be unduly burdensome and

irrelevant, the defendants

argued.

The court sided with Col-

lins, saying that IT personnel

have knowledge of the sys-

tems, of how the company

stores data, and of who can

access that data – knowledge

that is far superior to that of

the claims adjustors. Accord-

ingly, the court granted the

motion to compel.

The court’s action here

suggests a legal expectation

that IT teams be familiar with

certain aspects of electronic

records management. Indeed,

for the best business efficien-

cies and to ensure compliance

with legal and organizational

policies, RIM/IG must work

closely with IT professionals

to ensure they know what

they need to know.

ARMA International has

long maintained that in order

to be successful, information

governance initiatives must

be interdisciplinary in na-

ture. It is no longer sufficient

for the technology personnel

to know only the technology,

and for the business units to

understand only their process

and not the underlying tech-

nology. The RIM staff is in a

prime position to help the

organization understand its

practices in the most holistic

manner, by integrating a

knowledge of the business

practices, the records and

information crucial to the

process, the technology used

and the legal requirements the

organization must meet.

A first step toward build-

ing this cross-disciplinary un-

derstanding can be educating

the various team members on

the perspective brought by

the others. To that end, these

resources from the ARMA

International online store can

be useful:

Understanding Electronic

Records Storage Technologies

(ARMA TR 26-2014)

Secure Management of Private

Information (ARMA Interna-

tional TR 28-2015)

Mobile Communications and

Records and Information Manage-

ment (ARMA TR 20-2012)

Working Collaboratively in an

Electronic World

Defendant compelled to tap IT personnel

Calling all mentors: We need YOU ARMA International is

looking for mentors in our

NEW mentorship program. If

this sounds like something you

or a colleague would be inter-

ested in, keep reading!

Connecting with other infor-

mation professionals isn’t easy

when we’re spread across so

many different roles and in-

dustries. That’s why we re-

cently launched the ARMA

International Mentorship Pro-

gram: we want to provide an

opportunity for our members

to make connections, share

experiences, and build a

stronger community. We need

your help to ensure that new

members of the profession

have the guidance and connec-

tions they need to get started.

Mentor qualifica-

tions: Membership in ARMA

and 3+ years experience

Time Commitment: A

monthly conversation

Please consider making a huge

difference in the early stages

of a mentee’s career.

January 2017 Page 9

Wyoming Chapter of ARMA International

PO Box 474

Cheyenne, WY 82003

Ten issues of our newsletter are published

each year. We welcome photos or articles

you may wish to contribute. Contact April

Peregoy at april.peregoy@wyo.gov.

Note: Contributions or gifts to ARMA are not deductible as

charitable contributions for federal income tax purposes.

ernance, you will have access

to resources that will help you

grow, making you an even

more credible, valuable asset

to your organization.

ARMA International mem-

bers make a substantial in-

vestment in their career and

profession. The benefits of

membership will save you

more than the cost and they

put you at the threshold of

opportunity everyday and are

limited only by your level of

involvement.

You can now join ARMA two

ways: Apply online at

www.arma.org/join or fill out

the application as a PDF

ARMA International is a not-

for-profit association of more

than 10,000 professionals

working in various aspects of

the Information Management

field. The association pro-

vides education, research, and

networking opportunities to

members and other profes-

sionals that enable them to

use their skills and experienc-

es to leverage the value of

records, information and

knowledge as corporate assets

and as contributors to organi-

zational success.

As a member of this industry-

leading association for profes-

sionals involved in infor-

mation management and gov-

(Professional or Associate)

and send a copy along with

payment to the address below:

ARMA International

Dept. 99239

PO Box 219081

Kansas City, MO 64121-9081

Membership Costs

Professional: $175

Associate: $95

Wyoming chapter dues: $15

If you have questions about

membership, visit

www.arma.org or contact

Wyoming Chapter of ARMA

President Carolynn Coy at

307-755-4910 or wyar-

ma@gmail.gov.

About ARMA International Membership

Published by Wyoming Chapter of

ARMA International — April Peregoy, Editor

We ’ r e o n t h e We b !

Visit our website at

www.armawyoming.org

Other Websites of Interest:

For Weather Information:

http://www.weather.com

For Wyoming Road Information:

http://www.wyoroad.info/index.html

For Information on the State of Wyoming:

http://www.wyo.gov/

The Institute of Certified Managers:

http://www.icrm.org/

OUR MISSION:

“To provide infor-

mation professionals

the resources, tools,

and training they

need to effectively

manage records and

information within

an established infor-

mation governance

framework.”