President-elect Orientation Pacific Northwest District Convention August 15, 2008 1.
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Transcript of President-elect Orientation Pacific Northwest District Convention August 15, 2008 1.
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President-elect OrientationPacific Northwest District Convention
August 15, 2008
I’ve been elected President of my Optimist Club!
Now what do I do?
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Identify the roles and responsibilities of Optimist Club President
Learn to delegate, motivate and communicate
Understand the connection between growth and service
Plan for a successful year
Objectives
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Congratulations!◦ Your fellow Optimist Club members believe in you.
Thank you.◦ In case they forgot to tell you…they appreciate
you.
Being President is an Honor and a Responsibility
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Leader Cheerleader Friend/Confidante Motivator Figurehead Spokesperson Chief cook & bottle
washer
What are some of the roles of Club President?
CEO – Chief Executive Officer of your Club
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Serve as a member of your District’s Board of Directors and represent your club at each District and Zone Meeting
Leader and visionary of your Optimist Club◦ Find opportunities and inspire others to do more◦ Preside at meetings◦ Involve others through delegation
Manage the affairs of your Optimist Club◦ Be sure club reports are completed by the S/T◦ Budget conscious
Your Responsibilities
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Take a look at the Organization structure of Optimist International
District Board of Directors
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Optimist Clubs govern the actions of Optimist International
Optimist Clubs govern District activities
The Club President automatically has a seat on the District Board of Directors
You must be present to participate
What does this mean to you as Club President?
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Don’t leave your seat empty You are a member of the District
Board of Directors
You are invited to the table
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Manage the affairs of the of your Optimist Club◦ Learn the rules under which your Optimist Club
operates◦ Participate in preparing the budget
What does your budget look like?
◦ Understand the financial obligations that your club has to Optimist International
Leading your team
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Collaborate with your Club S/T to be sure that reports are completed and filed on time◦ IRS 990◦ CRA –Club Roster Adjustments◦ Officer-elect report◦ President’s Pride Report – annual activities report◦ JOOI reports – if you sponsor a Junior Optimist or
Octagon Club ◦ Minutes◦ Financial Reports◦ Membership Reports
Leading your team
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What other “affairs” might your club have?◦ Reporting to or collaborating with other clubs or
agencies◦ Relationships with government or school officials◦ Helpful media contacts
Leading your team
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Appoint chairpersons and committees◦ These individuals will lighten your load
Leading your team
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Finding volunteers◦ Use the Member Interest Finder ◦ Personally ask them to help
Tell them what the position entails: Time Resources provided or needed (money, manpower,
participants, sponsors, etc.) If there is a record of what’s been done before If this is a start-up project, let them know the Board
of Directors is behind it Keep a record for others to follow
◦ Periodically touch base with them to see how they are doing
Leading your team
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Leading your team Three steps to motivating volunteers1. Satisfy their social needs
◦ Individuals join clubs and organization so they can interact with others - to gain a sense of belonging
2. Provide an avenue for them to accomplish something
◦ Individuals stay involved when they are needed – it boosts their self-esteem
3. Provide recognition and praise◦ Recognition and praise raises self-esteem to self
actualization
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Motivation Maslow’s Hierarchy of Needs
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The secret to motivating volunteers
◦Understand their needs
◦Find a way to meet their needs
◦Recognize and praise their accomplishments CAUTION: Be sure the praise fits the level of
accomplishment and the personality of the recipient
Leading your team
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Presiding at meetings◦ Come prepared
Have an agenda Be hospitable – welcome members and
guests
◦ When you are conducting business Be sure everyone has a chance to be heard Minutes should be recorded whenever
business is conducted Follow procedure – Robert’s Rules of Order
Leading your team
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And finally, a club president
Should be a good sport
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Why do we communicate? ◦ Expression of needs or wants
◦ To educate or inform
◦ To indicate choices
◦ Protest or reject the action of others
◦ Social interaction
Communication
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How do we communicate?◦ Verbal
◦ Non-verbal
◦ Written word
◦ Visual images
Communication
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Different types of personalities
◦ Leadership Styles and Profiles developed by David Morrison, Past Governor, Leadership Chair 07-08
◦ Identifies four Colors of PersonalitiesBrown – BuilderGreen – PlannerBlue – RelaterRed - Adventurer
Do personality types affect communication?
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David contends that at any given time, each of us have a different amount of each trait
Our style is constantly changing and so is the style of our listener
The average listener must hear, see or be made aware of something 7 times before they will take action
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Communicating in the 21st Century Public speaking
Written word◦ Newsletters and
bulletins ◦ Email
Other typical media outlets◦ TV◦ Radio◦ Billboards
Web Siteso Blogspnwdistrictoptimist.blogspot.com
o Social Networking
Telephone Answering machines
and cell phones
Interpersonal Communications
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Please take a few minutes with your Lieutenant Governor to look over the Annual Club Planning Conference
Find out what you need to know when you sit down with your Lt. Governor and your Board of Directors to complete the report
Now is the time to begin planning the year
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BREAK