PRESENTS - A free service for IEEE Organizational...
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PRESENTS Create and Search L31 Reports
Transcript of PRESENTS - A free service for IEEE Organizational...
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PRESENTS
Create and Search L31
Reports
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Table of Contents
Find an L31 Report
Create an L31 Report
Validation errors
Save and Create L31 Report
Edit the meeting report
Search for an L31 report
Create an L31 report from an existing meeting notice
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Find an L31 Report
Click on “L31 Meeting Reports.”
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Create an L31 Report
There are two ways of creating an L31 report:
1) You can create L31 reports for meetings not in the system. In
other words, if you did not use the Meetings tool to create a
meeting notice, you can still create and submit L31.
2) You can create an L31 report based on a meeting notice you
created earlier.
Let us first look at how you can create an L31 for meetings that are
not in the system.
Select “Create an L31 Meeting Report (for meeting not in the
system)” link.
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Create an L31 Report – cont’d.
Specify data required by the
L31.
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Create an L31 Report – cont’d.
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Give “Meeting Contact E-mail”
address
Click on the button to “Show 1st
speaker_report,” then fill in the details
about the speaker.
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Create an L31 Report – cont’d.
If the lecturer is distinguished,
make sure to select this box.
Once all the details are entered,
click “Create.”
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Validation errors
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If you miss any of the required
information, the tool will show
validation errors. Correct them
as necessary.
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Save and Create L31 Report
Click “Create” to save changes.
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Edit the meeting report
You can edit the report by
clicking on the “Edit” link
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Edit the meeting report – cont’d.
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Let’s adjust the number of
attendees
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Edit the meeting report – cont’d.
Once the adjustment is made...
Click “Update”
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Edit the meeting report – cont’d.
Now let’s search for the
report we just created.
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Search for an L31 report
Click “Search L31 Meeting
Reports (across system)
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Search for an L31 report – cont’d.
Specify search criteria to find
the L31 report. Since we just
created the L31 for
presentation on “Cyclotrons,”
let us use “Cyclotron” as the
search term.
Then click on “Submit”
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Search for an L31 report – cont’d.
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You can view, edit, or
delete submitted L31
reports.
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Create an L31 report from an existing meeting notice
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Now let’s take a quick look at how
you can create an L31 report
based on an existing meeting
notice. Click on “Find Meetings.”
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Create an L31 report from an existing meeting notice
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Click on “Recent Meetings for my
Section
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Create an L31 report from an existing meeting notice
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Find and select the meeting for
which you would like to submit an
L31 report
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Create an L31 report from an existing meeting notice
Scroll to the bottom of the screen
and click on “Create/Edit L31
Report”
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Create an L31 report from an existing meeting notice
The L31 report will be pre-populated with
the meeting data you specified when you
created the meeting notice.
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Create an L31 report from an existing meeting notice
You only need to enter the number
of guests and IEEE members who
attended the meeting.
Click on “Create” to create the
report.
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Thank you!
Thank you for viewing the tutorial. Please remember to visit vTools’
site (http://vtools.ieee.org) to learn more about our projects. If you
have any questions regarding vTools.Meetings, please e-mail us at:
Thank you!
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