Presented by

Law Librarian & Professor Virginia Kelsh

University of San Francisco

ABA Facilities Conference:

Bricks, Bytes and Continuous Renovation

March 9 -11, 2000Text Copyright 1999; Clip Art from ArtToday , Microsoft & ClickArt

Duke Reprise:The Law Librarian’s

Role in Space Planning

Introduction • Objectives– To identify some of the

Roles a Library Director assumes in a Construction or Renovation project

– To impart some Tips and Strategies relating to these Roles

Imagineer

• Dream the Dream

• Repeat the Mantra

Strategic Planning

• Steps in Strategic Planning– Situational and Environmental Analysis – Development of Organizational Direction– Formulation of Strategic Plan– Implementation of the Plan– Strategic Control, Feedback and Evaluation

Strategic Planning (cont.)

• [Source: “Five Steps toward Planning Today for Tomorrow’s Needs,” by Valerie Jackson Feinman, 19:1 Computers in Libraries, pp. 18-21, January, 1999]

• [See also other articles on strategic planning in same issue of Computers in Libraries]

Mitigator

• Eliminate duplicate Print copies

• Convert to Microformat

• Rely on Online Data

• Install Compact Shelving

• Increase ILLs and Document Delivery

• Secure Off-Site Storage

Time Traveler• Predicting the Future

– The Twenty-First Century: Technology’s Impact on Academic Research and Law Libraries, by Betty Taylor, Elizabeth Mann and Robert Munro, Boston: G.K. Hall, 1988

– Virtual Law School Libraries: Perspectives from Library Directors, by Jana M. Apergis, 1998 @ http://w3.nai.net/~mjfamily/survey.htm

Student/Learner

• Planning Academic and Research Library Buildings, by Leighton and Weber, 3d ed., Chicago: ALA, 2000

• Two-day Blueprint Reading Workshop, sponsored by Keye Productivity Center - a division of the American Management Association

Student/Learner (cont.)

• ABA- sponsored “Bricks & Bytes” Conferences

• AALL- sponsored program, “Space Planning and Technology for Academic Law Libraries”

• Law School Facilities Reference Book, ABA Law School Facilities Committee, Section of Legal Education and Admissions to the Bar, 1997 Edition

Programmer/Writer

• Building Program– Compilation of

Best Institutional Information• Mission

Statement• Scope of Project• Rationale for

Size and Cost

MISS IONSTATEMENT

Programmer/Writer (cont.)

• Purpose of the Building Program– Establishes Clarity

in Communication– Sets Essential

Requirements for Architects

– Serves as Official Planning Document

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Programmer/Writer (cont.)• Preparing the

Program – Estimate Growth

Patterns

– Building Blocks for Library Space: Functional Guidelines, Chicago: ALA, 1995

GROWTHPATTERNS

• Council of Educational Facilities Planners International formulas

• Stack Space - ASF [Assigned Square Feet]

– Book Space Required: Number of projected books multiplied by .15

– Compact Shelving Required = 0.02 ASF per volume

– Non-Book Space Required:

• 1 volume = 80 microfiche

• 1 volume = 3 microfilm reels

• 1 volume = 5 A/V units

• 1 volume = 1 video tape

• 1 volume = 8 images, prints

Programmer/Writer (cont.)

Team Builder

• Involve Library Staff in Planning

• Use Team Concept in the Library

• Involve Faculty and Potential Donors

Educator/Advocate/Negotiator

• Use the Case Statement as Educational Tool

• Advocate for a New Library

• Negotiate Compromises

In-House Project Manager

• Internal Planning Teams– Librarians, Experts,

Faculty, Students

• External Planning Teams– Architects, Experts,

Dean, Librarians, Administrators

Fundraiser/Donor

• Donor Education

• Grant Writing

• Personal Investment

Naming Opportunities• Building Name

• Library Floor

• Reference Center

• Collection

• Large Spaces or Rooms

• Medium Spaces or Rooms

• Study & Training Rooms

• Staff Offices

• Study Tables & Carrels

• Equipment & Furnishings

• “Endow a Chair”

• $3,000,000

• $1,000,000

• $750,000

• $250,000 - $500,000

• $250,000 - $500,000

• $100,000 - $200,000

• $20,000-$75,000

• $15,000

• $10,000

• $2,500 - $7,000

• $1,000

Team Player/Politician

• When to Play; When to Fold

• Don’t Compromise on the Important Features

Photographer/Site Visitor

• Site Visits

• Take Pictures– Design Elements

You Like– Design Elements

that Don’t Work

Design Reviewer

• Schematic Design– Site Studies– Building Mass– Floor Size– Traffic Patterns– Conceptual

Renderings

Design Reviewer (cont.)

• Design Development– Spatial plans

showing walls, doors, etc.

– First attempts at non-architectural drawings

Interior Designer• The “Devil is in

the Details”

• Establish Design Criteria

• Choose Timeless Furnishings

Budget Officer/Value Engineer

• Develop and Monitor Budget Items

• Value Engineer the Project

Owner-Provided Furnishings and Accessories - Example

• 104 Study Carrels

• 183 Library Chairs

• 8 Tables 4’ x 8’

• 11 Computer Chairs

• 1 Electronic Whiteboard

• 14 AV Systems - Study Rooms

• 21 Laptop Computers

• 35 Book Trucks

• 15 Stack Steps

• 210 Wastebaskets

• 12 OPAC Computers

• $574,000• $54,900• $24,000• $3,300• $8,250

• $102,480• $63,000• $7,700

• $975• $2,100

• $24,000

Purchase Agent

• Assemble Furnishing and Accessories List– Cut Sheet with

Specs

• Work with Campus Purchasing Agent

Peacemaker

• Potential Conflicts– Reduced Security

– Environmental Extremes

• Balancing Competing Interests– Renovation versus

Library Operations

– Strategy for Success

Change Agent/Promise Keeper

• Avoid Change Orders

• Monitor the Project– Weekly Progress

Meetings– Weekly Inspection

of Work

Cheerleader

• Celebrate

• Forgive

Strategist• Resource:

– A Law Library Move: Planning, Preparation, and Execution, by Thomas M. Steele, Miriam A. Murphy, and Martha E. Thomas, [A Law Library Information Report, Vol. 18, Roy M. Mersky, General Editor, (Glanville Publishers, Inc., 1994)]

Clip

Strategist (cont.)

• Plan Physical Move– Inventory– Weed– Integrate

Collections– Contract for the

Move

Strategist (cont.)

• Plot New Layout– Plotting Forms

• Plan Book Move

– Blueprint Blowups• Plan Office and

Furniture Moves

Party Planner

• Groundbreaking Ceremony

• Milestones along the Way

• Library Dedication

Mover

• Professional Movers versus Staff Movers

• Mapping and Tagging

Occupant

• Settling in Period– Staff Adjustment

• Post-Move-in Blues

– Patron Adjustment

• Signage

Problem Solver

• Shake-down Period

• Punch List PUNCHLIST

PROBLEMS

Show Off

• Celebrate

• Give Tours

• Publicize