Presented by City of Flagstaff Flexible Spending Account Overview.
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Transcript of Presented by City of Flagstaff Flexible Spending Account Overview.
2
Who is ASIFlex?Who is ASIFlex?
• Flexible Spending Account Administrator for over 20 years
• Located in Columbia, MO
• Customer Service is our Priority!
• Toll-free phone number 800-659-3035 is always answered by a live customer service rep
• On average, one business day turn around time on claims processing
• Toll-free fax for claims submission, 877-879-9038
• Online claims submission portal, secure message center, account detail and more at: http://my.asiflex.com
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Pre-Tax Spending AccountsPre-Tax Spending Accounts
• Health Care Flexible Spending Account (HCFSA)– Pre-tax money for out-of-pocket medical expenses
– Includes deductibles, co-pays, dental work, etc.
– Expenses can be for you, your spouse or any of your tax dependents (regardless of whose insurance the dependent is on)
• Dependent Care Flexible Spending Account (DCFSA)
– Reimbursement for qualified care of a tax dependent
– Reimbursement for childcare expenses
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How much can you save?How much can you save?
• Most people save at least 25% on each dollar they contribute
Example:
You could save at least $125 on a $500 pair of glasses by using pre-tax dollars!
• Check out the Tax Savings Calculator at www.asiflex.com
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How do Flexible Spending Accounts work?How do Flexible Spending Accounts work?
• First, you decide how much money you want to set aside into your Flexible Spending Account (FSA)
• Make this decision during Open Enrollment or when you are first eligible to enroll
• Your annual election is deducted evenly from each paycheck over the course of the year before income and FICA taxes are assessed
• This means more money in your pocket!!
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How do you access your money?How do you access your money?
• Incur an eligible expense (co-pay, prescription, chiropractic adjustment, etc.)
• Submit claims with supporting documentation for reimbursement
• Complete claims typically processed within 1-2 days of receipt
• Use your FSA debit card to pay for your out-of-pocket medical expenses
• The debit card is available only for the health care FSA. Dependent Care FSA expenses must be submitted to ASIFlex for reimbursement.
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Commonly Claimed ExpensesCommonly Claimed Expenses
Glasses Dental Work Lab Work
Medical imaging Chiropractic Care Prescriptions
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REGULATORY CHANGEREGULATORY CHANGE
• Over-the-Counter Drugs/Meds– Eligible but only with a prescription– Effective for items purchased 1/1/2011 forward– Examples of items that will now require a
prescription for reimbursement include:
• For a complete list go to www.asiflex.com
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How much to set asideHow much to set aside
• Maximum of up to $2,500 per plan year– If your spouse works for the City (or another employer
offering this benefit), you may each set aside up to the maximum annual contribution
• Deducted over the course of the plan year
• Available to you in full on July 1
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Your funds are…Your funds are…
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Easy ReimbursementEasy Reimbursement
• ASIFlex can issue direct deposits to a checking or savings account
• You can receive e-mail letting you know when a reimbursement has come through
• FSA Debit Card to pay for eligible out-of-pocket health care expenses.
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FSA Debit CardFSA Debit Card
• Use the debit card for out-of-pocket medical expenses only
• Card use is restricted to use at:
– Known health care providers
– Many (but not all) retail outlets; some are:
– Wal-Mart– Sam’s Club– Walgreen’s– Safeway
– Rite Aid– Target– Fred Meyer– Costco
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FSA Debit Card FSA Debit Card (continued)(continued)
Doesn’t necessarily eliminate paperwork
− Every transaction must be substantiated somehow
− Some substantiation can be done electronically
− Remaining purchases prompt a request for documentation
− Always keep your documentation even if ASIFlex does not ask for it
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DCFSADCFSA
• Provides a tax break on child or other dependent care expenses incurred while:– You go to work (single parent)
– You and your spouse go to work
– You go to work and your spouse:
– Looks for work
– Pursues an educational opportunity full-time
– Is the dependent who needs the care
• Other expenses are not eligibleFor example, getting a babysitter for a Friday night date is not an eligible expense
Or
Or
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Eligible DependentsEligible Dependents
• Children under the age of 13*
• Older dependents unable to care for themselves– Who live in your home at least 8 hours per day
– Must meet IRS income guideline
*You or your spouse must be custodial parent with over 50% custody if divorced
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Eligible ExpensesEligible Expenses
• Day care services
• General purpose day camps
• Babysitters
• Pre-school
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Ineligible Expenses IncludeIneligible Expenses Include
• Cost of food and transportation if itemized
• Educational expenses– Includes private schools
• Overnight camps
• Payments to your spouse or any other dependent
• Payments to your child under 19, even if he or she is not your dependent
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Deduction AmountDeduction Amount
Family maximum of $5,000/year
This is an IRS maximum per household
• Deposit directly into your bank account• Receive notice of deposit via e-mail
Receiving PaymentReceiving Payment
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Important Points to RememberImportant Points to Remember
Regarding both Health Care & Dependent Care FSA
• Debit card is not available for DCAP expenses
• Employees who wish to continue to participate in either HCFSA or DCFSA must enroll every year, even if they want to set aside the same amounts
• Election is generally fixed for the entire plan year
• Unused funds will go back to the plan administrator– Use it or lose it by the deadline
– Start small if you are unsure of how much you will actually spend
– Keeping track of your account is very easy