AASHTOware ProjectCivil Rights & Labor (CRL)

Presented by:Charles Groshens

Functionality

Project Management

DBE Participation, Monitoring and Verification

Labor Compliance Monitoring and Verification

Prompt Payment Monitoring and Verification

Electronic Bidders/Quoters Submission

Functionality Manage the agency’s internal construction contract

management program

Manage all aspects of MnDOT’s internal and external civil rights and labor compliance activities:

DBE goals, TGB goals, and OJT goals Contract Clearance and Good Faith Efforts State and Federal Prevailing Wages

Regulations Federal/State Reporting Requirements

CRL will replace Workforce Information Tracking Initiative (WITI) for the collection of employment information.

No cost to access the system or receive a Login-ID

Web based

Windows 7 or Windows XP

Internet Explorer 8 (required)

Internet Explorer 9 (recommended)

System Requirements

Reduce administrative workload

Provides faster, easier, and accurate way to meet government reporting requirements

Allows electronic filing of contractor payrolls and subcontractors payments

Confirmation of received data and verification

Prime contractor review and approval of entered subcontractor payrolls

Benefits

Three ways to enter payrolls

Manual Entry

Spreadsheet Conversion Tool

XML File Data Import

Payroll Entry

Apparent Low Bidder will receive access from OCR

Prime and Subcontractors assigned login names and passwords by MnDOT

Contractors will only have access to projects

authorized by MnDOT

Contractor Access

First MnDOT project to require CRL

Contract specifications included in project documents

Other MnDOT contracts will soon have similar requirements

St Croix Bridge Crossing

All Contractors working on our project will need to complete/submit a MnDOT Vendor form (next Slide)◦ http://www.dot.state.mn.us/const/labor/forms.html

This includes:◦ All trucking entities subject to the contract labor provisions◦ Suppliers that would be part of the Apparent Low Bidder’s

Bidders/Quoters list for Good Faith Efforts

In order to complete the form the vendor will need to obtain a SWIFT Id.◦ https://supplier.swift.state.mn.us/psp/fmssupap/SUPPLIER/ERP/h/?

tab=SUP_GUEST

It can take up to 4 days to get the official SWIFT Id

Vendor Forms

(02/2012) Minnesota Department of Transportation (MnDOT) Contractor/Vendor Form

Instructions If a Contractor/Vendor is new or needing to update current Company information, please complete this form to its fullest and submit it to: MnDOT Labor Compliance Unit, Mail Stop 650, 395 John Ireland Blvd., St. Paul, MN 55155-1899. If a response cannot be provided, please mark “n/a” in the space provided. Questions regarding this form can be directed to the Office of Construction and Innovative Contracting at 651-366-4209.

REQUIRED: State of Minnesota SWIFT VENDOR ID Number The State of Minnesota requires all vendors working on a MnDOT project to register and obtain a new SWIFT Vendor ID (https://supplier.swift.state.mn.us/psp/fmssupap/SUPPLIER/ERP/h/?tab=SUP_GUEST).

Contractor/Vendor Status:

New Contractor Vendor Existing Contractor/Vendor - MnDOT Vendor ID:

Contractor/Vendor Type: (Check all that apply)

Corporation LLC Sole Proprietor Joint Venture Partnership

Contractor/Vendor Identification Numbers:

Federal Tax ID Number: MN State Tax ID Number:

SWIFT VENDOR ID (instructions to acquire above):

Contractor/Vendor Demographics:

Company Full Legal Name: Doing Business As (if different):

Street Address 1: Post Office Box Number:

City: State: Zip Code: Post Office Box Zip Code:

County: Telephone Number: Fax Number:

Company E-Mail Address: Company Website Address:

State of Incorporation:

Contractor/Vendor Officers & Email Addresses: (* = Required)

Owner(s): Email Address:

Partners: Email Address:

Chief Executive Officer: Email Address:

Chief Financial Officer: Email Address:

President: Email Address:

Vice President(s): Email Address:

Treasure: Email Address:

*Payroll Manager: *Email Address:

*Payroll Manager (2): *Email Address:

Other (Name & Title): Email Address:

Form Submitted By: Phone Number: Date:

Vendor Form

Contractors &Trucking Entities

SWIFT Numbers

http://www.dot.state.mn.us/const/labor/forms.ht

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The following slide contains the dates, times, and registration information for the free training

You can also visit the LCU website for additional LCU training and Labor Compliance Information◦ http://www.dot.state.mn.us/const/labor/index.html

Contractor CRLMS (CRL)Training

Audience: Contractor’s: Payroll Administrators, IT Professionals, as well as Managers February 6, 2013, MnDOT St. Cloud, 1:00pm - 5:00pm February 7, 2013, MnDOT St. Cloud, 8:00am -12:00pm February 7, 2013, MnDOT St. Cloud, 1:00pm - 5:00pm February 8, 2013, MnDOT St. Cloud, 8:00am-12:00pm February 26, 2013, MnDOT St. Cloud, 8:00am-12:00pm February 26, 2013, MnDOT St. Cloud, 1:00pm-5:00pm March 13, 2013, MnDOT Duluth, 8:00am-12:00pm March 13, 2013, MnDOT Duluth, 1:00pm-5:00pm March 14, 2013, MnDOT Bemidji, 8:00am-12:00pm March 14, 2013, MnDOT Bemidji, 1:00pm-5:00pm April 10, 2013, MnDOT Mankato, 8:00am-12:00pm April 10, 2013, MnDOT Mankato, 1:00pm-5:00pm April 11, 2013, MnDOT Mankato, 8:00am-12:00pm April 11, 2013, MnDOT Mankato, 1:00pm-5:00pm April 15, 2013, MnDOT Arden Hills, 8:00am-12:00pm

Class Fee: No fee to attend.

Registration: Registration questions, call Carol at 651-366-4230.

Registration Form: http://www.dot.state.mn.us/const/labor/documents/crlmstrainingforcontractors.pdf

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Questions?