Presented by:Catherine Susman

susman@uoregon.edu

2012 GOVERNOR’S MARKETPLACE

Contracting with University of Oregon and Oregon University System

• Unlike most public agencies OUS is not subject to most of ORS chapters 279, 279A, 279B and 279C

• ORS 351.060 & SB 242, grants the OUS general authority to create its own rules for purchasing & contracting

Rules Governing Procurement for OUS

• OUS has its own OARs for all 7 Institutions• OUS institutions:

- University of Oregon- Oregon State University- Portland State University- Southern Oregon University- Eastern Oregon University- Oregon Institute of Technology- Western Oregon University

Rules Governing Procurement for OUS

Oregon Administrative RulesOAR 580 – Oregon University System

- Division 60, Real Property, Facility, and Campus Planning

- Division 61, OUS Procurement & Contracting Code

- Division 62, Purchasing and Contracts for Personal or Professional Goods and Services

- Division 63, Capital Construction and Contracting

It is the policy of all of the Oregon University System institutions, including University of Oregon, to provide the best possible opportunity for minority, women, and emerging small businesses to compete for and be awarded contracts.

OUS MWESB POLICY

• OUS has a decentralized purchasing environment

• Each department has the responsibility and authority to make their own purchases for goods and services

• Vendors must market directly with departments

Decentralized Purchasing Decentralized Purchasing• OUS has a decentralized purchasing

environment• Each department has the responsibility

and authority to make their own purchases for goods and services

• Vendors must market directly with departments

Establishing Networks and Channels

• Each OUS Institution must develop an Outreach Plan

• New: UO Vendor Registration Portal: http://pcs.uoregon.edu/vendor-registration-portal

• Upcoming MWESB outreach events statewide in which UO is participating:• May 10, 2012 – OAME Conference and Trade Show• Participation in other regional and national events • 3rd UO Reverse Vendor Fair – February 2013• UO Capital Construction Lunch Presentations• UO PCS Presentations

OUTREACH

Locating Information• OUS Business Opportunities: https://secure.ous.edu/bid/• University of Oregon Websites• UO Main Website: • http://www.uoregon.edu/

• UO PCS: • http://pcs.uoregon.edu/

• UO Campus Operations: • http://facilities.uoregon.edu/

Procurement Methods and Procedures

• Dollar Value- Dollar value based on the sum of all payments during the life of the procurement/project.

• Best Value- Departments make selection based on lowest price, if other requirements are documented then decision is based on best value (i.e. warranty, product quality, training, shipping, etc.)

Competitive ProcurementDirect Procurement of Goods and Services• Applies when dollar value of the procurement does

not exceed $25,000. • Competition not required.• Departments responsible for vendor selection and

apply best value analysis.• Vendors can market directly to campus

departments.

Competitive Procurement

Informal Procurement of Goods and Services• Required when dollar value of the procurement is

greater than $25,000, but not more than $100,000• 3 quotes are required• OUS posting• May be advertised in other publications or trade

journals

Competitive ProcurementFormal Procurement of Goods and Services• Required when dollar value of the procurement is

greater than $100,000• Formal requirements document created – ITB or RFP• OUS posting• May be advertised in other publications or trade

journals

Questions