Presentations Tips for Beginners

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  • Making PowerPoint SlidesAvoiding the Pitfalls of Bad Slides

  • Tips to be CoveredOutlinesSlide StructureFontsColourBackgroundGraphsSpelling and GrammarConclusionsQuestions

  • Outline1st or 2nd slide = outline of presentation

    Follow order of your outline for rest of presentation

    Only place main points on the outline slide(Use the titles of each slide as main points)

  • Slide Structure - BadThis page contains too many words for a presentation slide. It is not written in point form, making it difficult both for your audience to read and for you to present each point. Although there are exactly the same number of points on this slide as the previous slide, it looks much more complicated. In short, your audience will spend too much time trying to read this paragraph instead of listening to you.

  • Slide Structure Good1-2 slides per minute of your presentation

    Point form - no complete sentences

    Include 4-5 points per slide

    Key words and phrases only

  • Slide Structure - BadDo not use distracting animation

    Do not go overboard with the animation

    Be consistent with the animation that you use

  • Slide Structure GoodShow one point at a time:Helps audience concentrate on what you are sayingPrevents audience from reading aheadHelps you keep your presentation focused

  • Fonts - BadIf you use a small font, your audience wont be able to read what you have written

    CAPITALIZE ONLY WHEN NECESSARY. IT IS DIFFICULT TO READ

    Dont use a complicated font

  • Fonts - Good30-point font

    Different size fonts for main points and secondary pointsthis font is 24-point, the main point font is 30-point, and the title font is 36-point

  • Colour - BadUsing a font colour that does not contrast with the background colour is hard to read Using colour for decoration is distracting and annoying.Using a different colour for each point is unnecessaryUsing a different colour for secondary points is also unnecessaryTrying to be creative can also be bad

  • Colour - GoodUse a colour of font that contrasts sharply with the backgroundEx: blue font on white backgroundUse colour to reinforce the logic of your structureEx: light blue title and dark blue textUse colour to emphasize a pointBut only use this occasionally

  • Background BadAvoid backgrounds that are distracting or difficult to read fromAlways be consistent with the background that you use

  • Background - GoodUse backgrounds such as this one that are attractive but simple

    Use backgrounds which are dark

    Use the same background consistently throughout your presentation

  • Graphs - Bad

    Good

    20.430.6

    27.438.6

    9034.6

    20.431.6

    Blue Balls

    Red Balls

    Items Sold in First Quarter of 2002

    Bad

    20.430.6

    27.438.6

    9034.6

    20.431.6

    Blue Balls

    Red Balls

    Sheet1

    JanuaryFebruaryMarchApril

    Blue Balls20.427.49020.4

    Red Balls30.638.634.631.6

    Sheet2

    Sheet3

  • Graphs - Bad

    Good

    20.430.6

    27.438.6

    9034.6

    20.431.6

    Blue Balls

    Red Balls

    Items Sold in First Quarter of 2002

    Bad

    20.430.6

    27.438.6

    9034.6

    20.431.6

    Blue Balls

    Red Balls

    Sheet1

    JanuaryFebruaryMarchApril

    Blue Balls20.427.49020.4

    Red Balls30.638.634.631.6

    Sheet2

    Sheet3

  • Graphs - BadMinor gridlines are unnecessaryFont is too smallColours are illogicalTitle is missingShading is distracting

  • Graphs - GoodUse graphs rather than just charts and wordsData in graphs is easier to comprehend & retain than is raw dataTrends are easier to visualize in graph form

    Always title your graphs

  • Graphs - Good

    Good

    20.430.6

    27.438.6

    9034.6

    20.431.6

    Blue Balls

    Red Balls

    Items Sold in First Quarter of 2002

    Sheet1

    JanuaryFebruaryMarchApril

    Blue Balls20.427.49020.4

    Red Balls30.638.634.631.6

    Sheet2

    Sheet3

  • Spelling and GrammarProof your slides for:speling mistakesthe use of of repeated wordsgrammatical errors you might have make

    If English is not your first language, please have someone else check your presentation!

  • ConclusionUse an effective and strong closingYour audience is likely to remember your last words

    Use a conclusion slide to:Summarize the main points of your presentationSuggest future avenues of research

  • Questions??End your presentation with a simple question slide to:Invite your audience to ask questionsProvide a visual aid during question periodAvoid ending a presentation abruptly

  • ExtraWhat NOT to do

  • Videos