Presentations Skills - Part I
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Transcript of Presentations Skills - Part I
Session 1Presentation skills
Reem R. Al Olaby
In this session you will know the following…• Introduction• Basic concepts
• Components of a good presentation
• Benefits of a successful presentation
• Know your audience
• What type of learner?
• How to use the TRAP model to make a presentation that fits all types of learners
• The Experience Level of the Audience
• The Fatigue Level of the Audience
• The Mood of the Audience
• How to engage your audience
• How to control the audience
Reem R. Al Olaby
Introduction
YOU
SkillsSkills
YOU Audience
Convince
Influence
Inspire
Skills
YOU Audience
Skills
YOU
Convince
Influence
Inspire
Audience
Why?
What?
How?
YOUPresentation
Construction
DeliveryAudience
engagementKnow your audience
Reem R. Al Olaby
Reem R. Al Olaby
Focus on the PAY to GET theory
To make a successful presentation
Introduction
Reem R. Al Olaby
P Presentation
A Audience
Y You
G Grab attention
E Engage audience
T Trigger confidence
To
Introduction
Reem R. Al Olaby
CAGE modelCulture + Audience + Goal = Etiquette
Introduction
Examine and
realize the need
and expectation of the audience.
Analyze & understand
What we want to
accomplish & how to
achieve the goal
Deciding the CAG will give
us the etiquette
Reem R. Al Olaby
It takes one hour preparation for each minute of presentation time
A) Basic conceptsI) Components of a good presentation
• An organized outline: Introduction, body and conclusion
• A good presentation design ( layout, consistency and color)
• Conducting great delivery (Verbals, visuals and body language)
• Accurate preparation rehearsals , attitude, etc…
Reem R. Al Olaby
A) Basic conceptsII. Benefits of a successful presentation
– Make money or save money– Save time or effort– Make them comfortable– Improve their health– Help them to take advantage of
opportunities– Increase their enjoyment– Satisfy their curiosity– Many other benefits
Reem R. Al Olaby
Reem R. Al Olaby
If you fail to prepare then you are prepared to fail
Reem R. Al Olaby
If the speaker sends a message that the receiver
does not understand – then who needs to change?
B) Know your audienceI. Types of learners:
The TRAP model
Reem R. Al Olaby
Pragmatists
Activists
Reflectors
Theorists
4 types
B) Know your audienceI. Types of learners:
The TRAP model
Reem R. Al Olaby
Pragmatists
Activists
Reflectors
Theorists
4 types
-Perfectionists
-Analyze & synthesize
-Dedicated to objectivity
and rationality
B) Know your audienceI. Types of learners:
The TRAP model
Reem R. Al Olaby
Pragmatists
Activists
Reflectors
Theorists
4 types
-Perfectionists
-Analyze & synthesize
-Dedicated to objectivity
and rationality
-Observants
-Their actions are a part of a wide picture
B) Know your audienceI. Types of learners:
The TRAP model
Reem R. Al Olaby
Pragmatists
Activists
Reflectors
Theorists
4 types
-Fully involved
-Dominated by immediate experiences
-Open minded & enthusiastic
-Tackle problems by brain storming
-Bored with implementation & long term consolidation
-Observants
-Their actions are a part of a wide picture
-Perfectionists
-Analyze & synthesize
-Dedicated to objectivity
and rationality
-Perfectionists
-Analyze & synthesize
-Dedicated to objectivity
and rationality
-Perfectionists
-Analyze & synthesize
-Dedicated to objectivity
and rationality
-Observants
-Their actions are a part of a wide picture
-Perfectionists
-Analyze & synthesize
-Dedicated to objectivity
and rationality
-Observants
-Their actions are a part of a wide picture
-Perfectionists
-Analyze & synthesize
-Dedicated to objectivity
and rationality
B) Know your audienceI. Types of learners:
The TRAP model
Reem R. Al Olaby
Pragmatists
Activists
Reflectors
Theorists
4 types
-Fully involved
-Dominated by immediate experiences
-Open minded & enthusiastic
-Tackle problems by brain storming
-Bored with implementation & long term consolidation
-Observants
-Their actions are a part of a wide picture
-Perfectionists
-Analyze & synthesize
-Dedicated to objectivity
and rationality
-Keen on application & practice
-Act quickly & confidently on ideas that attract them
-Impatient with open ended discussions
-Keen on application & practice
-Act quickly & confidently on ideas that attract them
-Impatient with open ended discussions
-Keen on application & practice
-Act quickly & confidently on ideas that attract them
-Impatient with open ended discussions
-Perfectionists
-Analyze & synthesize
-Dedicated to objectivity
and rationality
-Keen on application & practice
-Act quickly & confidently on ideas that attract them
-Impatient with open ended discussions
-Perfectionists
-Analyze & synthesize
-Dedicated to objectivity
and rationality
-Keen on application & practice
-Act quickly & confidently on ideas that attract them
-Impatient with open ended discussions
-Observants
-Their actions are a part of a wide picture
-Perfectionists
-Analyze & synthesize
-Dedicated to objectivity
and rationality
-Keen on application & practice
-Act quickly & confidently on ideas that attract them
-Impatient with open ended discussions
-Observants
-Their actions are a part of a wide picture
-Perfectionists
-Analyze & synthesize
-Dedicated to objectivity
and rationality
-Keen on application & practice
-Act quickly & confidently on ideas that attract them
-Impatient with open ended discussions
-Action oriented
B) Know your audienceI. Types of learners:
The TRAP model
Reem R. Al Olaby
Pragmatists
Activists
Reflectors
Theorists
Philosophies
“I’ll try anything once…”To leave no stone unturned
Maximize certainty & feel uncomfortable with the
subjectiveThere is always a better way
If it works it is good
B) Know your audienceII. How to use the TRAP model to make a presentation
that fits all types of learners
• TRAP proof
• Mind mapping
Use colours for 4 types
Red = TheoristsBlue = ReflectorsGreen = ActivistsBlack = Pragmatists
Reem R. Al Olaby
Processing information cycle
This is where the
sender feels, …., what they are
going to say
Turn their thoughts
into something
receiver can understand
This is where the
sender passes the message
This is where the
message is taken in
Receiver tires to
make sense of the
message
Receiver sends his message
back
Types of processors
• Visual Pictures
• Aural Hear & discuss what they heard
• Kinesic Doing , trying it themselves
B) Know your audienceIII. The Experience Level of the Audience
• The IMPORTANT DON’T!
– Strategies used:
• Well prepared materials suitable for all
• Dividing groups into subgroups
• Activities according to group’s perspectives
Reem R. Al Olaby
B) Know your audienceIV. The fatigue level of the audience
• Anticipate & take into account
Reem R. Al Olaby
B) Know your audienceV. The mood of the audience
• Learn to adapt
• Here is an example…
• Ask ahead…
Reem R. Al Olaby
B) Know your audienceVI. How to engage your audience
• Hard equation = Educate, Entertain, Inform Sleeping audience
• Good presenter One way monologue 2 ways dialogue
Reem R. Al Olaby
B) Know your audienceVI. How to engage your audience
– Techniques:
• Ask Questions• Use Props• Get the Audience Working• Tell a Story• Instruct the Audience• Pause• Use Lists of Three
Reem R. Al Olaby
B) Know your audienceVII. How to control the audience
• Dealing with hecklers
• Dealing with the dead hour
• Handling interruptions
Reem R. Al Olaby
Conclusion
Successful presentation
Audience Presenter
Presentation content
Reem R. Al Olaby
ConclusionThe Components of a good presentation are:
1- Content:– An organized content– Spelling checked– Easy to memorize content– Brief sentences or words– Enroll pictures, diagrams and illustrations IF it will add to the presentation
2- Power point:– Using simple colors– Attractive font + a suitable font size– Suitable animation effects
– Reem R. Al Olaby
Conclusion• Benefits of a successful presentation
Audience
Reem R. Al Olaby
ConclusionKnow your audience:
1. Types of learners2. TRAP model3. Experience level of the audience4. The fatigue level of the audience 5. The mood of the audience6. How to engage your audience7. How to control the audience
Reem R. Al Olaby
You are never given a dream without also being given the power to make it true. You
may have to work for it, however.
Richard Bach
THANK YOU