Presentation skills
Transcript of Presentation skills
PRESENTAT
ION
SKILLS
GROUP MEMBERSEMAN BUTTIQRA JAVED MALIKAYESHA AFZALSADAF SHAFI
PREVIEWPART 1-IntroductionPART 2-Preparing a presentationPART 3-Preparing yourselfPART 4-Delivering a presentationPART 5-Handling An Audience
PART 1-INTRODUCTIONWHAT IS A PRESENTATION?
AIM AND IMPORTANCE IF PRESENTATION?
WHAT CAN A PRESENTATION DO FOR YOU?
EFFECTIVE PRESENTATION SKILLS?
WHAT IS A PRESENTATION?
DEFINATION “IT is the process of presenting the content of a topic to an audience consisting of one or more persons”
It utilizes some visual aid.
AIM OF PRESENTSTIONTo transfer informationTo communicate viewsTo influence another mind
Emphasis is not on transmission but on reception and understanding by audience so that
YOUR MESSAGE IS UNDERSTOODREMEMBER AND ACTED UPON!
WHAT CAN PRESENTATION DO FOR YOU
ITS PUTS ON
DISPLAY
•ALLOWS YOU TO INITIATE DISCUSSIONS•ASK QUESTIONS•RAISE ISSUES •INVITE VIEWS
IT GIVES YOU A CHANCE TO SPEAK
YOUR MIND
EFFECTIVE PRESENTATION SKILLS
Precise use of languageKnowledge of subject matterLogical & organized thought process Clarity of speechAttractive & effective audio-visual aidsEmpathy towards the audience
AUDIO-VISUAL AIDS
PART 2-PREPARING A PRESENTATION
PLANNING A PRESENTATION THIRTEEN STEPS TO ORGANISED PRESENTATIONSTYPES OF PRESENTATIONS
PLANNING A PRESENTATION
FactsTonePace TimingsStyle
Statement of purpose simple , concise and unambiguous
Focus is the key
IMPERATIVES OF PLANNING
FORMULATE YOUR OBJECTIVE
IDENTIFY YOUR AUDIENCE
THE STRUCTURETHE OVERVIEW
THE LEADTHE THESIS STATEMENT
THE INTERNAL STRUCTURE
THE END STRUCTURE
THIRTEEN STEPS TO ORGANISED PRESENTATIONS
STEP 1 THINK ABOUT THE AUDIENCE STEP 2 DETERMINE THE PURPOSE STEP3 LIST THE DETAILS STEP4 GROUP THE DETAILS STEP5 ORDER THE DETAILS STEP6 NAME THE TOPICS STEP 7 SEQUENCE THE TOPICS STEP 8 WRITE THESIS STATEMENT STEP9 WRITE THE LEAD & END STRUCTURE STEP10 PLAN THE PARAGRAPHS,TOPIC SENTENCES
( transitions & reminders) STEP11 WRITE THE PIECE STEP12 PLAN THE VISUALS STEP13 PRATICE,TAPE,EDIT
The BeginningThe five main elements areGet their attentionEstablish A themePresent A structureEnunciate administrative details
THE ENDING
Summary of the main points
Conclusions and recommendation
Finish with a flourish
VISUAL AIDSReinforcement of the verbal message:Video presentationOHPSlide show Role play
PART III : PREPARING YOURSELF
Believing in your self Analyzing appearance Enhancing body imageImproving your voice Eliminating tension
STEP 1 – BELIEVING IN YOUR SELF
Identify your strengths
Think positive
Visualize success
PRACTICAL TIPSBEHAVE NATURALLYTHINK OF THE AUDIENCE YOUR natural ally.Think of large audience as if it were small
STEP 2-ANALYZING APPEARANCE
Study yourself in the mirror.
MAKE AN IMPRESSION
DRESS APPROPRIATELY
PRACTICAL TIPSDo not wear anything that distract the audienceMake sure clothes are well fitting and laundered
It is important to look well groomed.Keep your hands out of the pockets.
STEP 3-ENHANCING BODY IMAGE
ANALYZE YOUR STANCE.
IMPROVE YOUR STANCE.
STEP 4- IMPROVING YOUR VOICE
PRACTICAL TIPSSuck a mint or honey flavored sweet just before your begin to speakConsider doing yoga exercises to improve the depth of your breathingPractice changing information of a few sentences
BREATHING CORRECTLYCONTROLLING YOUR VOICEUSING THE RIGHT PITCH
STEP 5- ELIMINATING TENSION
NEED TO REDUCE TENTION
EXERCISES
PRACTICAL TIPSSimple Exercises to reduce tension;
Hand squeezeNeck push
Body & spine stretch
PART 4- DELIVERING A PRESENTATION
CONTROLLING NERVESSPEAKING CONFIDENTLYCLOSING EFFECTIVELY
CONTROLLING NERVESIdentifying Nerves.Eliminating Tension.Reassuring Yourself.Defusing Nerves.Being Prepared.
CONTROLLING NERVES
PRACTICAL TIPSLIST THE FACTORS THAT make you nervous
Smile when it feels natural
Get a good night’s sleep
Follow the same routine
Use nervous energy to enhance your speech
Take a deep breath , relax , smile
And start speaking slowly
SPEAKING CONFIDENTLYBegin confidentlyPace the presentation.Use correct body languageUse correct eye contactAdapt your gestures to the size of the audienceDevelop your own styleLimit your speech time
SPEAKING CONFIDENTLY
PRACTICAL TIPSScan notes in small sectionsPause briefly each time you make an important point.Make initial eye contact with friendly personMake eye contact at every available opportunity.Repeat key numberDo not be afraid to use gestures & long pauses.
Closing EffectivelySIGN POST THE END.
LEAVE AN IMPRESSION THAT LINGERS.
SPEAK AUTHORITATIVELY.
FINISH STRONGLY.
PRACTICAL TIPS Do not Leave Visual Aids On Too Long Do Not Rush As If You Are In Hurry Close With A Strong Summary Use Alliteration To Make An Impact Pause Between Summary And Question/Ans Session
Part 5 handling an audience
Judging the mood
Dealing with Question
Coping with hostility
Judging the mood Assess the mood
Involve the audience
Look for signals
Spot negativity
Look out for signs of interest
Reading gestures
Judging the moodPRACTICAL TIPSListen the previous speaker if possible.
Let the audience know that you are aware of there feelings.
Involve members by asking them questions.
Watch out for hand trying to stifle a yawn.
Be ware of tapping feet-sign of impatience.
DEALING WITH QUESTION• Prepare well.• Appear confident.• Stay in control.• Handling questioners.• Analyzing questions.• Gaining time.• Dealing with hidden agenda.• Being honest with the audience.
DEALING WITH QUESTION
• PRACTICAL TIPS Remain calm whatever the tone of the
questioner. Encourage shy & nervous questioner. Divert hostile questions back to the questioner
or the audience. Address answer to the whole audience. Win over the audience with your knowledge. Prepare one or two lengthy answers in advance.
TYPES OF QUESTION TO EXPECT FROM AN AUDIENCETHE SUMMARY QUESTION: "What you
seem to be saying is... am I right?"This is an effort to recap on proceedings.THE STRAIGHT QUESTION:"Can you tell
me about the services you offer in Brazil?"This is a direct appeal for information.THE ME AND MINE QUESTIONS: "When
my mother tried , she found the opposite How do you explain that?"
Personal experience is used to make a point.
TYPES OF QUESTIONSTHE CARTESIAN QUESTION: "How can
you say X, yet insist on Y?"Here logic is being used to defeat the
speaker.THE RAW NERVE QUESTION:"When
are going to get back to 1995 levels?"This is an ill-natured dig.THE WELL-CONNECTED
QUESTION:"Have you talked to my good friend BILL CLINTON about this problem?"
Name dropping is used to emphasize power.
RESPOND TO UNANSWERABLE QUESTIONS• There are a number of standard replies
you can use in response to difficult questions.
• If you do not know an answer, try to offer a satisfactory reply to show you have not ignored the question.
• if a questioner persists, throw the question open to the audience.
"I DON'T KNOW THE ANSWER, BUT I CAN FIND OUT FOR YOU.
IF YOU LEAVE ME YOUR ADDRESS, I WILL GET BACK TO YOU."
"I'M NOT SURE I KNOW THE ANSWER TO THAT ONE.
PERHAPS WE COULD DISCUSS IT AFTER THE CLASS."
" I NEED TO THINK ABOUT THAT ONE.COULD WE COME BACK TO IT LATER?
NEXT QUESTION, PLEASE."
"THERE REALLY IS NO RIGHT OR WRONG ANSWER TO THAT
HOWEVER, MY PERSONAL BELIEF IS ..."
COPYING WITH HOSTILITY
• RECOGNIZING DISRUPTERS.
• DEALING WITH HECKLERS.
• DEALING WITH CONFLICT WITH THE AUDIENCE.
• FACING AN UNRESPONSIVE GROUP.
• DEALING WITH HOSTILITY.
• LEARNING FROM YOUR EXPERIENCE.
COPYING WITH HOSTILITY
PRACTICAL TIPS Remember the hostility is at your opinion not you. Avoid prolonged eye contact. Back your facts with evidence. Don't lose your temper but assert your authority. Try to find some common ground with the audience. Give questioner ithers sources of information Wait for a question even if none are forthcoming. Be honest with your audience. Stay relaxed but alert and enjoy your presentation.
DEALING WITH MEDIAIf you have to speak at a public meeting of
represent your organization at a press confrence,it is important to:-
•Handle the media confidently.•Always answer queries calmly, politely & intelligently.
•Be careful, not to let journalists put words into your mouth.
I HAVE ALREADY STATED MY POINT OF VIEW DURING MY PRESENTATION.
I DON'T THINK I HAVE ANYTHING MORE TO ADD THIS JUNCTURE.
YOU HAVE CERTAINLY MADE A VALID POINT. BUT I REFER TO
THINK THAT
NO, THAT IS NOT WHAT I'M SAYING AT ALL.I WANT TO RETTERATE
THAT WHAT I'M ACTUALLYSAYING......
WHERE AS I APPRECIATE WHAT YOU ARE SAYING I FEEL THAT
I MUST EMPHASIZE THAT......