Presentation Skills
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Transcript of Presentation Skills
Presentation Skills
Course Objectives
By the end of the workshop you should:
– Be able to structure a presentation, and understand the need for clear objectives and careful planning
– Be aware of how you present yourselves visually and audibly, and able to deliver effectively, ensuring audience interest
– Determine the principles of using visual aids effectively
– Have increased your confidence at being able to make presentations
People’s Number One Fear!!
Speaking Before A Group
Teaching vs Training
A ALearningI I
Learner:
Capacity to learninformation
Capacity for short-termstorage (quick recall forclassroom purposes)
Learner’s Capacity (Ability to integrate, adapt, interrelate, and recall information for future applications.)
OilSOUP
MILK
MilkH2O
Course Content:
“Sections or chunks of instruction, already segregated into teachable units.”
Before you begin
What is the Subject ?
Why are you giving the Presentation?
Who are your audience? and
What do they expect to gain from your Presentation?
What do you want to Say?
Structuring Your Presentation
• Logical structure and sequence
• Definite beginning, middle and end
• Limited number of key messages
• Necessary flow• Right weight to each
section• Good use of time to
achieve objective
Setting Expectations
• “Tell them what you are going to tell them”
• Establish what the learner will be able to do
Objectives
Purpose
Techniques
Participatio
n
Structuring the Session
Main Parts
• Opening
• Body
• Closing
Opening
Closing
Effective Openings
• Get learners thinking and interactive
• Include visuals
• Establish the purpose and objectives
• Make introductions
• Involve learners
• Create familiarity
Ending Your Presentation
• Summary of Key Points• Strong Quote• Final Statement• Thought provoking question• Any Questions?
Global Analytical
Brain Dominance
IrrationalIllogicalHolistic
SpontaneousFeelings
ImaginationArt, Music, Dance, Mime
TheatreIntuitionSpatial
people-oriented“Let’s do it?”
CreativeThink in picturesDreamer, playful
3-d Thinking
RationalLogicalLinearSequentialFactsKnowledge
language, Math, LawSystems, RulesSymbolsFact-oriented“Let’s plan first!”ImplementThink in words and figuresWorker, serious2-d thinking
Right-Brained Left-Brained
Chinese Proverb
Attributed to Confucius
What I hear,I forget;
What I see,I remember;
What I do, I understand
What People Retain
0 50 100
90%
70%
50%
30%
20%
10%
Say
Say & Do
Hear
See
Hear & See
Read
Visual Learners
Those for whom a picture paints a thousand words
• Most knowledge is acquired visually
• Observing “how to” do a task
(drawings, diagrams, schematics)
• Using visual aids
(transparencies, video, flip charts, handouts)
Visuals support the spoken word
500
400
160110
Wordsper minute
Average Rate of Thought
Average Rate of Speech
VISUALSHelp bridge the gap
Auditory Learners
Those who learn from listening
• Hearing detailed instructions on various operations
• Using lectures, discussions, and question and answer
(Q&A) sessions helps this learner
Tactile Learners
• Those who need a hands-on
approach
• Those who need to get their whole
body involved
Communications
Message
Feedback
Sender Receiver
Audience Analysis
The Student
The Prisoner
The Graduate
The Vacationer
What Motivates Adult Learners
• Enjoyment of learning
• Desire to keep growing
• Pride in a job well done
• Desire to be qualified for position
• Desire to get promoted and to make more
money
• Purpose for learning
• Active, participative learning situations
• Relevant subject matter
• Variety in learning method, pace, and evaluation
• Credible, enthusiastic facilitators
• Respect for adult student’s knowledge and life experiences
• Expect good instruction
Adult Learners Need
Question and Answer
• Open-ended
• Greater response
• Redirection
• Feedback and clarification
• Close-ended
What the audience takes in
7%
38%55%
words
tone
nonverbal
Posture
• Be relaxed and at ease
head over shoulders over hips over feet
• Face your audience
with your shoulders and body
Openness
• Open posture expresses– confidence– comfort
• Closed posture expresses– fear– uncertainty– nervousness
• Do use variety, both hands, or the hand nearest the audience
• Do use gestures that fit the room and the audience (culture)
• Don’t point at people, use a clenched fist, or provocative gestures
Gestures
Vocal Elements
RATE
VOLUME
QUALITY
PITCH
Training Equipment
Instructional Job Aids
Handouts Flip Chart
Video Tape
Video Camcorder
ComputerPresentations
Overhead/Transparencies
Instructional Job Aids
Handouts
Flip Chart
Video Tape
Video Camcorder
ComputerPresentations
Overhead/Transparencies
Instructional Job Aids
Overhead/Transparencies
Handouts
Flip Chart
Video Tape Video Camcorder
ComputerPresentations
Equipment Checklist
I Need It Works Equipment
Overhead projector (locate electrical outlets, bulb, focus,back up bulbs)
Computer (locate electrical outlets, network connection,monitor, mouse, audio)
LCD projector (set up connections, test, controls [wired,wireless],
Video tape
VCR and TV projection device (test focus, sound, electricalconnections, remote)
Flip chart stands, pads, markers on site for use
White board markers, and paper
Projection screen, location, width, placement of seating forproper viewing
Handouts (paper copies, brochures, books)
Power requirements (location of power source, extensioncords, type of plug)
Lay out of room
Stage Management
How to counteract Nervousness
• Know the content
• Practice (Duplicate Conditions)
• Take a deep breath
• Memorize the first 2 minutes
• Arrive Early
• Meet & Greet
• Use cue cards
Seven Sins of Training Presenters
• Lack of enthusiasm
• Distracting habits
• Material that’s too technical - using jargon
• Poor timing or bad pacing
• Poor preparation
• Information overload
• Arrogance
Six Qualities of a Good Trainer
• Pleasant, appropriate appearance
• Effective use of body language
• A well-paced delivery style
• Genuine enthusiasm and sincerity
• Effective eye contact
• Natural relaxed style
Developing Presentation Skill
Practice
Practice
Practice