Presentation of the Sage ERP X3 Premium Edition test data General organization Coding Data...

Presentation of theSage ERP X3 Premium Edition test data

• General organization• Coding• Data filter/legislation/country• Setup• Purchase and sales flows• Manufacturing• CRM• Financials

1

General Organization

2

Company 060 (Bike City)Activity: manufacturing and sale of bikes

Company 070 (Info Distribution)Activity: sale of IT equipment, consumables and software

Company 050 (Computer)Activity: sale of IT equipment, consumables, software and services + assembly of PCs

Financial siteF71

Marseille

Financial siteF62 Bordeaux

Financial siteF61 Strasbourg

Financial siteF51

Paris

Financial siteF52Lyon

WarehouseD52

Nantes

Production siteP52Lyon

Production siteP61

Strasbourg

Production siteP62

Portugal

WarehouseD62

Toulouse

3

General Organization

4

Sage ERP X3 – Go To Market Strategy – FY09/FY10

WW Organization

Coding

5

6

CODING

Companies 3 numerical characters

example 050 (company 5), 060 (company 6)

Sites Financial sites

F + company number + site number• example F51 (1st financial site of company 5)

Stock site D + financial site number

• example D52 (warehouse of financial site F52) Production sites

P + financial site number• example P62 (production site of financial site F62)

Organizational structure / Country

7

CODING

Country Company Site

Australia 260 F2601

Australia 265 D2651

Australia 265 F2651

Australia 265 P2651

China 221 F11CN

China 221 F12CN

China 221 P12CN

China 222 F21CN

China 222 F22CN

China 222 P21CN

China 222 P22CN

China 223 F31CN

France 050 D52

France 050 F51

France 050 F52

France 050 P52

France 060 D62

France 060 F61

France 060 F62

France 060 P61

France 060 P62

France 070 F71

Country Company Site

Italy 140 F1401

Italy 140 P1401

Italy 145 F1451

Italy 145 P1451

Portugal 120 E120

Portugal 125 E125

Spain 100 C100

Spain 100 C101

Spain 110 M100

UK 180 B10

UK 190 B20

UK 190 B21

USA 200 F2001

USA 200 F2002

ZAF 281 DF28J

South Africa 281 F281C

South Africa 281 F281J

South Africa 281 P281W

8

CODING

Admin Users To be able to filter data per legislation, one admin user per country

was created AD + country code in 3 characters example: ADCHI, ADFRA , ADSPA, ADPOL, ADUSA, etc …

Country Country code Admin User CodeAustralia AUS ADAUSChina CHI ADCHIFrance FRA ADFRAGermany GER ADGERItaly ITA ADITAPoland POL ADPOLPortugal POR ADPORRussia RUS ADRUSSouth Africa ZAF ADZAFSpain SPA ADSPASwitzerland SWI ADSWIUK BRI ADBRIUS USA ADUSA

CODING Product categories

9

Code (former) Title

BMSMN (IAVFS) Purchased Sold Manufactured

BSMSL (NEGOL) Business Lot

BSMSN (NEGOC) Business

BSMSP (NEGOP) Business picking

BSMSS (NEGOS) Business Serial

BSNMN (MPREN) Raw material Purchased Sold Not stock managed

BTBMS (CONTR) Direct order

BTBSS (CONTS) Direct order Serial

CAPIT (INVES) Investments

EXPEN (FRGEN) Overheads

FGMPL (PFIPL) End product Picking Lot

FGMSL (PFINL) End product Lot

FGMSN (PFINI) End product

FGMSP (PFINP) End product Picking

FGMSS (PFSER) End product Serial

Code (former) Title

PHANT (FANTO) Phantom

RAWMA (MPREM) Raw Material

RAWML (MPREL) Raw Material Lot

RAWMP (MPREP) Raw Material picking

RAWPL (MPRPL) Raw Material Picking Lot

RAWWC Raw Material Work Center

SERVI (PREST) Services

SFMPL (PSFPL) Semi-finished product Picking Lot

SFMSL (PSFIL) Semi-finished product Lot

SFMSN (PSFIN) Semi-finished product

SFMSP (PSFIP) Semi-finished product picking

SUBPM Subcontracted/Manufactured

SUBPS (STVEN) Subcontracted/Sold

SUBSE (SOUST) Suncontracting

TOOLS (OUTIL) Tools

Customer categories

CODING

Supplier categories

Code Title

AU Australian Customers

CN Chinese Customers

DE German Customers

ES Spanish Customers

EU European Customers

EX Export Customers

FR French Customers

GB British Customers

IT Italian Customers

PRO Prospects

PT Portuguese Customers

SIT Inter-site Customers

TTC Individuals

US American Customers

ZAC South African customers

Code Title

AU Australian Supplier

CN Chinese Suppliers

COM Component Suppliers

DE German Suppliers

ES Spanish Suppliers

EU European Suppliers

EX Export Suppliers

FMP Raw Material Suppliers

FR French Suppliers

GB British Suppliers

IT Italian Suppliers

NEG Business Suppliers

PT Portuguese Suppliers

SIT Inter-site Suppliers

SST SubContract Suppliers

US American Suppliers

ZAS South African Suppliers10

11

CODING

Products Category on 5 characters + numerical counter on 5

e.g.: NEGOS00070 (former category code NEGOS now called BSMSS)• business product managed with serial nos.

e.g.: MPREL00161 (former category code MPREL now called RAWML)• raw material managed with lot nos.

e.g.: RAWMA00210• Category detail: RAW MAterial• Raw Material

Customers C + currency + country + sequence number on 3 (Tax excl.)

e.g.: CEURIT011 C + TTC + country + sequence number on 3 (Tax incl.)

e.g. : CTTCFR070Suppliers

Currency + country + sequence number on 3 e.g.: USDUS009

DATA FILTER / LEGISLATION Legislation filter

12

Country User code

General parameter at “User level”

Parameter Value

Australia ADAUS LEGFIL AUS

China ADCHI LEGFIL CHI

France ADFRA LEGFIL FRA

Germany ADGER LEGFIL N/A

Italy ADITA LEGFIL ITA

Poland ADPOL LEGFIL N/A

Portugal ADPOR LEGFIL POR

Russia ADRUS LEGFIL N/A

Spain ADSPA LEGFIL SPA

Switzerland ADSWI LEGFIL N/A

UK ADBRI LEGFIL BRI

US ADUSA LEGFIL USA

ZAF ADZAF LEGFIL ZAF

« LEGFIL » parameter at User level is set up with legislation code by default for each country’s Admin User code. This allows to filter legislation data.

DATA FILTER / LEGISLATION Legislation data

13

Data

Sequence number definition

Default documents

Inv. Types/Supplier

Inv. Types/Customer

Budget types

Payment attributes

Payment entry transactions

Account core models

Charts of accounts

Ledgers

Companies

Site

Acc. code entry transactions

Data

Account classes

Journal entry transactions

Document types

Accounting forms/Financial Data extraction

Stock- Accounting Interface parameters

WIP Accounting aggregation parameters

Job Object transactions

Account posting types

Tax determination

Tax rates

Payment terms

Retention management

Journal codes

Data related to legislation, so can be specified by a legislation code.

DATA FILTER / COUNTRY Role filters

14

Role code Description

CPY Company

FCY Site

ALT Alternative code

COA Chart of Accounts

ACM Accounting Core Model

Common and transaction data is filtered per country via Role filter codes.

DATA FILTER / COUNTRY Filtered data

15

FunctionField

applied to filter

Role code

Bank Accounts CPY CPY

Assembly STOFCY FCY

Customer Invoices FCY FCY

Supplier Invoices FCY FCY

BOM BOMALT ALT

Sub-contract BoM BOMALT ALT

Customers BCGCOD BCG

Suppliers BSGCOD BSG

Distribution key CPY CPY

Budget Codes COA COA

Petty Cash CPY CPY

Concession contracts CPY CPY

Commitments FCY FCY

Depreciation contexts CPY CPY

Revaluation Coeff & Indices CPY CPY

Companies CPY CPY

Offset extraction COA COA

Disassembly STOFCY FCY

Depreciation plan CPY CPY

Financial assets CPY CPY

The following data is filtered by roles applied to each country’s Admin User code.

FunctionField

applied to filter

Role code

Sites FCY FCY

Flow COA COA

Remittances FRMFCY FCY

Journal Entry FCY FCY

FA Journal Entry CPY CPY

Subsidies CPY CPY

Revised standard cost STOFCY FCY

Budget standard cost STOFCY FCY

Standard Costs STOFCY FCY

Simulated standard cost STOFCY FCYBP invoice entry parameters CPY CPY

Product - Sites STOFCY FCY

Location LOCIVYFCY FCY

Lease contracts CPY CPY

Locations STOFCY FCY

Expenses CPY CPY

Batch Entry FCY FCY

Production Cost Inquiry STOFCY FCY

Work Orders MFGFCY FCY

Production Tracking MFGFCY FCY


16

FunctionField

applied to filter

Role code

Costing Dimension VLTFCY FCY

WIP Cost Inquiry MFGFCY FCY

Work Centers WCRFCY FCY

Where-used Work centers WCRFCY FCY

Demand Forecasts STOFCY FCY

Payments FCY FCY

Requirements Parameters STOFCY FCY

Physical elements CPY CPY

Purchase Invoices FCY FCY

Scheduling Parameters MFGFCY FCY

Manufacturing Plan CPY CPY

Returns PNHFCY FCY

Contracts POHFCY FCY

Shipment Requests POHFCY FCY

Orders POHFCY FCY

Bank Allocations CPY CPYPreparation code parameters STOFCY FCY

Quotation responses PQHFCY FCY

Quotation requests PQHFCY FCY

Preparations STOFCY FCY


FunctionField

applied to filter

Role code

Parameters DADS-U CPY CPY

Purchase requests PSHFCY FCY

Receipts PRHFCY FCY

QC Request STOFCY FCY

Associations - definition ACM ACM

Associations - definition CPY CPY

Routings FCY FCY

Routing where used FCY FCY

Provisions for renewal CPY CPY

Associations - Values ACM ACM

Renewal CPY CPYConfigure Location / Station FCY FCY

Order of sub-contract POHFCY FCY

Stock change STOFCY FCY

Shipments BPCORD BPR

Shipments STOFCY FCY

Activity sector CPY CPY

Invoices BPCINV BPR

Sales Invoices SALFCY FCY

Weighing scales FCY FCY


17

FunctionField

applied to filter

Role code

Miscellaneous Issues STOFCY FCY

Miscellaneous Receipts STOFCY FCY

Counts STOFCY FCY

Stock count session STOFCY FCY

Orders SALFCY FCY

Shipment Request SALFCY FCY

Contracts SALFCY FCY

Price Catalog Definition SALFCY FCY

Quotes SALFCY FCY

Customer Returns STOFCY FCY

Loan Returns STOFCY FCYSub-contracting material retur STOFCY FCY

Inventory Parameters STOFCY FCY

BOM Code BOMALT ALT

Gate Tank Assignments FCY FCY

Location Types STOFCY FCY

Routing Codes ROUALT ALT


19

Stat. 1 Product

Parameters > General parameters > Miscellaneous tables > table 20Code Title Short Title

010 IT equipment Equipment

020 Software Software

030 Services Services

040 Consumables Consum

050 Bikes Cycle

060 Tools Tools

072 Industrial Equipment Indus Equip

073 Industrial Tools Indus tools

090 Vehicle Vehicle

092 IT equipment IT equip

093 Office furniture Office furn.

Stat. 2 Product Parameters > General parameters > Miscellaneous tables > table 21

Code Title Short Title Dependency

011 Components Compo 010

012 Computers Compu 010

013 Printers Print 010

014 Screens Screens 010

021 Office Office 020

022 Technical Technical 020

031 Training Training 030

032 Repair Repair 030

033 Contracts Contracts 030

034 Installation Install 030

035 Prestation Prestation 030

041 Ink cartridges Ink 040

042 Others Others 040

051 Bikes Bikes 050

052 Maintenance/repair Maintenance 050

053 Spare parts Parts 050

PRODUCT PARAMETERS

Stat. 3 Product

Parameters > General parameters > Miscellaneous tables > table 22


111 Motherboard MB 011

112 Memories Memories 011

113 Hard disk drives Drives 011

114 Keyboards Keyboards 011

115 Mouse Mouse 011

116 Graphic board Graphboard 011

117 CD/DVD player Player 011

121 Workstation Station 012

122 Server Server 012

131 Laser Laser 013

132 Inkjet Inkjet 013

141 Screen 19" Scre19 014



211 Word processing Word 021

Stat. 3 Product

Parameters > General parameters > Miscellaneous tables > table 22


212 Spreadsheets Spreads 021

221 Graphics Graphics 022

222 System System 022

223 Anti-virus Antivirus 022

421 CD CD 042

511 Tourism Tourism 051

512 Mountain Bikes MB 051

531 Wheels Wheels 053

532 Saddles Saddles 053

533 Handlebars Handlebars 053

534 Crank gears Crank gears 053

535 Brakes Brakes 053

536 Gears Gears 053

537 Frame Frame 053

538 Bike accessories Bike access. 053

20

PRODUCT PARAMETERS

PRODUCTSProduct type (category/former category) Company 010 / 050 Company 020 / 060 Company 030 / 070

SubContracting: purchased (SUBSE / SOUST) SOUST00167, SOUST00184

Tools: purchased (TOOLS / OUTIL) TOOLS00217, TOOLS00243

Phantom: manufactured (PHANT / FANTO) PHANT00209

Service: purchased, manufactured, sold (SERVI / PREST) PREST00081, PREST00083, PREST00085 PREST00163, PREST00164, PREST00165 PREST00182, PREST00183

Purchased, manufactured, sold (BMSMN / IAVFS) IAVFS00001, IAVFS00006 IAVFS00110, IAVFS00118, IAVFS00122,IAVFS00126, IAVFS00130, IAVFS00134

IAVFS00001, IAVFS00006

Purchased, sold (BSMSN / NEGOC) NEGOC00016, NEGOC00020, NEGOC00024

NEGOC00036, NEGOC00042,, NEGOC00047

Purchased, sold, managed in lot (BSMSL / NEGOL) BMSMN00241, BMSMN00242

Purchased, sold, managed in series (BSMSS / NEGOS) NEGOS00033, NEGOS00051, NEGOS00053,NEGOS00055, NEGOS00057

IAVFS00010, NEGOS00061, NEGOS00064,NEGOS00067

Purchased, sold, not managed in stock (BSNMN / MPREN) IAVFS00190, IAVFS00193 BMSMN00216, BMSMN00221 IAVFS00190, IAVFS00193

Purchased, sold, managed in direct order (BTBMS / CONTR) CONTR00140

Purchased, sold, managed in series and in direct order(BTBSS / CONTS) CONTS00059, CONTS00060, CONTS00202 CONTS00059, CONTS00060, CONTS00202

Purchased, not managed in stock (CAPIT / INVES) IMINF00002, IMINF00004 IMIND00001, IMIND00004, IMOUT00001 IMMOB00003, IMMOB00004, IMMOB00005

End Product, manufactured, sold (FGMSN / PFINI) FGMSN00233, PFINI00174, PFINI00176

End Product, manufactured, sold, managed in direct order (FGMSN / PFINI)

PFINI00181

End Product, manufactured, sold, managed in lot (FGMSL / PFINL) PFINI00178

End Product, manufactured, sold, managed in series (FGMSS / PFSER) PFSER00086 to PFSER00097 PFSER00086 à PFSER00097

Raw Material, purchased, sold (RAWMA / MPREM) RAWMA00210

Raw Material, purchased, sold, managed in lot (RAWML / MPREL) MPREL00011, MPREL00013 MPREL00161, MPREL00162 MPREL00011, MPREL00013

Semi-Finished, manufactured, sold (SFMSN / PSFIN) PSFIN00154, SFMSN00239, SFMSN00240

Semi-Finished, manufactured, sold, managed in lot (SFMSL / PSFIL) PSFIN00155

SubContracted, purchased, sold (SUBPS / STVEN) PSFST0167, PSFST0168

21

22

Stat. 1 Customer

Parameters > General parameters > Miscellaneous tables > table 30Code Title Short title

010 Individuals Indiv

020 Professionals Pro

030 Reseller Reseller

040 Wholeseller Wholeseller

050 End user End user

060 Other Other

Stat. 2 Customer Parameters > General parameters > Miscellaneous tables > table 31

Code Title Short title Dependency021 Administration admin 020022 Reseller Reseller 020023 Big account BA 020024 Other Other 020025 Individual Individual 010026 Pro reseller P reseller 030027 Wholeseller Wholeseller 040028 User User 050029 Other pro Other p 060

Stat. 1 SupplierParameters > General parameters > Miscellaneous tables > table 40

Code Title Short title010 IT processing IT

020 Bikes Bikes

Stat. 2 Supplier Parameters > General parameters > Miscellaneous tables > table 41

Code Title Short title Dependency011 Main Main 010012 Secondary Secondary 010021 Raw material RM 020022 Components Compo 020

CUSTOMER & SUPPLIER PARAMETERS

23

PURCHASE PRICE LISTS

Price list structure

Title +/- Value CalculationBase

Net Price Tax. Excl

Discount 1 Decrease % cumulation By Unit Yes


Expenses 1 Increase Amount By Line Yes

Price list setup

Price list structure S001

Title +/- Value CalculationBase

Net Price Tax. Excl

Discount Increase % cumulation By Unit Yes

Price list Title Structure Data entered

T10 Product price list Product code, Currency, Purchase unit, Price Tax excl.

T20 Supplier-product price list

Supplier, Product, Currency, Purchase unit, Minimum quantity, Maximum quantity, Leadtime, Price Tax excl., Discount 1, Discount 2, Expenses 1

T40 Inter-company price list

Product code, Currency, Purchase unit, Price Tax excl.

T50 Production purchase standard

S001 Product code, Supplier, Currency, Purchase unit, Minimum quantity, Maximum quantity, Leadtime, Price Tax excl., Discount

T60 Discount on Production Purchase

S001 Group, Currency, Minimum quantity, Maximum quantity, Leadtime, Discount

SALES PRICE LISTS

24

Price list structure

Price list structure S001

Title +/- Value Calculation Base Net Price Tax Excl.



Expenses 1 Increase Amount By Line Yes

Title +/- Value Calculation Base Net Price Tax Excl.



Grouped Discount Decrease % cumulation By Unit No

SALES PRICE LISTS

25

Price List Setup

Price List

Title Structure

Data entered

T10 Product price list Product, Currency, Sales Unit, Price Tax excl.

T20 Product Customer price list Customer, Product, Currency, Sales Unit, Minimum Quantity, Maximum Quantity, Price Tax excl.

T30 Customer Group price list Type, Sector, Currency, Discount 1, Discount 2, Expenses 1

T40 Inter-Company price list Product, Currency, Sales Unit, Price Tax excl., leadtime

T501 Negotiated price lists Group S001 Group customer, Product, Currency, Sales Unit, Minimum Quantity, Maximum Quantity, Price Tax excl., Discount 1, Discount 2, grouped discount

T502 Restriction rules S001 Product, Sector

T503 Free products: other product offered

S001 Sub-group, Type, Currency, Sales Unit, Minimum Quantity, Maximum Quantity, Price Tax excl., Grouped discount, Minimum free products, Free product, Sales Unit, Free Quantity

T504 Free products: same product offered

S001 Product, Type, Currency, Sales Unit, Minimum Quantity, Maximum Quantity, Price Tax excl., Grouped discount, Minimum free products, Free product bracket, Free product Quantity

T505 Calculated price list Purchased product

S001 Product, Customer, Currency, Sales Unit, Minimum Quantity, Maximum Quantity

T506 Promotion Product ranges S001 Group, Type, Discount 2

T507 Discount on order amount S001 Type, Currency, Minimum amount, Maximum Amount, Grouped Discount

T508 Discount on order quantities S001 Type, Sales Unit, Minimum Quantity, Maximum Quantity, Grouped Discount

T509 Sales Rep Commissions S001 Group, Sales Representative, Commission Coefficient

T510 Price lists for wholesellers in Euro S001 Product, Type, Currency, Sales Unit, Minimum Quantity, Maximum Quantity, Price Tax excl. Discount 1, Commission Coefficient

T511 Price lists for wholesellers in Dollar S001 Product, Type, Currency, Sales Unit, Minimum Quantity, Maximum Quantity, Price Tax excl., Discount 1, Commission Coefficient

T512 CS service price list S001 Product, Currency, Sales Unit, Price Tax excl.

T513 Restriction rules by goup S001 Sub-group, Type

T514 Price list for Web c atalog S001 Product, Sales site, Currency, Sales Unit, Price Tax excl.

T515 Configurator price list S001 Product, Alphabetical field 1, Numerical field 1, Currency, Sales Unit, Price Tax excl.

T516 BOM components price list S001 Product, Parent Product, Currency, Sales Unit, Minimum Quantity, Maximum Quantity, Price Tax excl.

26

Purchase & Sales Flows

050 (Computer) 060 (Bike City) 070 (Info Distribution)

Sale of equipment and services

Purchase of fixed assets and services

Sale of IT equipment

Purchase of IT equipment, for reselling to customers

27

Inter-company exchanges

050 (Computer)

MemoriesHard drives

All other products:

Boards, workstations, servers, keyboards, mouse, software, consumables, players, burners, screens, printers

28

ProductsNEGOS00030 toNEGOS00035Managed as serial no.

ProductsMPREL00011 toMPREL00015Raw MaterialManaged as lot no.

SuppliersUSDUS003 andUSDUS004USD = currencyUS = country

SuppliersUSDCN002USD = currencyCN = country

SuppliersEUR*****EUR = currency

Products24’’ screens CONTS00059 toCONTS00060Managed as direct orders

Purchase Flows050 (Computer)

29

CustomersCUSDUS015C = CustomerUSD = CurrencyUS = Country

CustomerCEURIT023

CustomerCEURES016

CustomersCEURFRxxx andCTTCFRxxx (Customer Tax incl.)

Sites F61 to F62 Site F71

050 (Computer)

060 (Bike City) 070 (Info Distribution) Sales Flows050 (Computer)

ProductsSteel tubes MPREL00161 and aluminium tubes MPREL00162Raw material managed as lot nos. All other bike

components

£

30

ALU suppliers:USDUS009, USDUS080

ALU supplier:GBPGB010

SuppliersEURFRxxxEUR = currencyFR = country

STEEL Suppliers:USDUS077, USDUS078, USDUS079

STEEL supplier:GBPGB011

060 (Bike City)

ProductsDisk brakes CONTR00140Managed as direct order

Purchase Flows060 (Bike City)

£

31

CustomersCEURFRxxx andCTTCFRxxx (Customers Tax incl.)

CustomersCEURIT011 and CEURIT012

CustomersCGBPGB013 and CGBPGB014

060 (Bike City)

Sales Flows060 (Bike City)

32

Sites F51 to F52 SuppliersEURFRxxx

050 (Computer) 070 (Info Distribution)

Purchase Flows070 (Info

Distribution)

33

CusrtomersCEURFRxxx andCTTCFRxxx (customer Tax incl.)

Management of « printer » products NEGOS00061 to NEGOS00070 with Customer serviceProducts managed with serial nos.

Customer Service070 (Info Distribution)

Sales Flows070 (Info

Distribution)

34

Inter-site BPs


F51F52

F61F62P62

F71


Sales Representatives

REPRE007 toREPRE012: Curr EUR, country FR

REPRE001 toREPRE006:

Curr EUR, country FR

REPRE013 toREPRE015:

Curr EUR, country FR

REPRE016: Curr EUR, country ESREPRE017: Curr GBP, country GBREPRE018: Curr EUR, country ITREPRE019: Curr USD, country US

35

Carriers

36

Factoring organization

FACTOR001 - FACTOR 001

Fees suppliers

EURFR068 – CHARTERED ACCOUNTANT

COLISSIMO – Post Office / « Colissimo » two-day parcel delivery serviceBased in Bordeaux, Lyon, Marseille, Nantes, Paris, Strasbourg, Toulouse.Active in 95 countries

GIRAUD – GIRAUD transport companyBased in Créteil : active in Paris area, West area and South-east area

37

Manufacturing

Atel

ier L

yon

(P11

) Assemblage PC• Monteurs

Atel

ier P

orto

(P22

) Assemblage Vélo• MonteursPeinture manuelle• Peintres

Atel

ier S

tras

bour

g (P

21) Assemblage

• MonteursInjection• Presses• OpérateursMécanique• Cintreuse• Fraiseuse• Tour• Tour CN• Scie Auto• OpérateursPeinture• Robot• Peintres

38

Wo

rksh

op

Lyo

n (

P52

)

Wo

rksh

op

Po

rto

(P

62)

Wo

rksh

op

Str

asb

ou

rg (

P61

)

Work centers

PC assembly• Fitters

Bike Assembly• Fitters

Manual paint• Painters

Assembly• Fitters

Injection• Presses• Operators

Mechanics• Bender• Milling

equip.• Lathe• NC lathe• Auto saw• Operators

Paint• Robot• Painters

Unité Centrale

1 x Carte Graphique

1 x Carte Mère

1 x Disque Dur

2 x Barrette Mémoire

1 x Graveur DVD

1 x Système d’exploitation

Unité Centrale

1 x Carte Graphique

1 x Carte Mère

1 x Disque Dur

2 x Barrette Mémoire

1 x Graveur DVD

1 x Système d’exploitation

39

• AssemblyRo

uting

ProductsPFSER00086 toPFSER00096

Sales BOMsIAVFS00189 to IAVFS00199 (Kit) Technical Data

050 (Computer)

CentralUnit

1 x Motherboard

1 x Hard Drive

2 x Memoryboards

1 x DVDburner

1 x Operatingsystem

1 x Graphical board

Vélo

1 x Fourche 1 x Selle 2 x Roue

2 x Jante

2 x Chambre à air

2 x Pneu

1 x Guidon 1 x Kit Frein 1 x Pédalier 1 x Cadre Acier

6 ML x Tube

1 x Transmission

40

Routi

ng• Assembly

Routi

ng • Assembly

Routi

ng • Sawing• Painting

ProductsPFINI00174 toPFINI00181

Technical Data060 (Bike City)

Bike

1 x Fork 1 x Saddle 2 x Wheels 1 x Handlebar

1 x Brake Kit

1 x Crank gear

1 x Steel frame

1 x Transmission

2 x wheel rims

2 x Inner tubes

2 x Tires

6 ML x Tube

41

CRM

42

Tasks

Calendar: global view of the various actions associated with an employee

Sales rep code: REPRE001

Quote creation

Direct recording of the service request

Workbench: Time schedule of employees for all the information they are responsible for.It also represents a multi-employee team tool

Projects

Calls

Appointments

Financial SiteF71

Marseille

AFF0910F71000001Purchase service extensionAFF0910F71000002Change of IT equipment golf club Gaillard customerAFF0910F71000003Change of IT equipment tennis club Messager customer

SQHF710910001 relating to project AFF0910F71000001

CRM activities

http://images.google.fr/imgres?imgurl=http://www.dra.ie/images/DRA-agenda-cover.jpg&imgrefurl=http://www.dra.ie/agenda-for-dublin.html&h=356&w=356&sz=39&tbnid=OZgWAhSe5GXeYM:&tbnh=121&tbnw=121&prev=/images?q=image+agenda&um=1&start=1&sa=X&oi=images&ct=image&cd=1

43

SERVICE RESPONSE

Solutions Service request

Service contracts

Point contract

Maintenance contract

Warranty Contract

Globally for a customer

For a list of serial nos. installed at a customer site

At a customer site for a set of serial nos. for the same product

Customer installed base

List of all the products installed at a customer’s at any given moment

3 types of contracts

CON0908F51000002 CON0910F71000001 CON0910F52000002

ACT0910F7100052 SRE0910F7100031

SOL081100001SOL081100002SOL081100003SOL081100004

CustomerSupport

« Printer » products NEGOS00061 to NEGOS00070

http://images.google.fr/imgres?imgurl=http://www.adis31.com/img-site/contrat.jpg&imgrefurl=http://www.adis31.com/contrat.htm&h=425&w=650&sz=64&tbnid=jnWX_4NoxAVf5M:&tbnh=90&tbnw=137&prev=/images?q=image+contrat&um=1&start=1&sa=X&oi=images&ct=image&cd=1

44

Planning

Campaign 1

Information campaign on data security and sharing

Call campaigns

Mass-mailing Trade shows

Press campaigns

Which tools do you use?

Data security and storage show

Information on piracy risks

Targeting on SIC (NAF) code: 50.42 (sample of 29 targeted companies).

CMG0910F7100005

Marketingcampaigns

Campaign 2 Campaign 3

http://images.google.fr/imgres?imgurl=http://images.despair.com/products/demotivators/planning.jpg&imgrefurl=http://despair.com/planning.html&h=337&w=402&sz=54&tbnid=55z2SUH6wWOQTM:&tbnh=104&tbnw=124&prev=/images?q=image+planning&um=1&start=1&sa=X&oi=images&ct=image&cd=1

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Financials

Journals

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Code Title Type

ACHAT Purchase Purchase

ACHIM Fixed assets purchase Purchase

BNF11 BNP Computer Paris Cash mngt

BNF12 BNP Computer Lyon Cash mngt

CAI Cash Cash mngt

CHQEN Checks to cash Cash mngt

CIF21 CIC Strasbourg Cash mngt

CIF22 CIC Bordeaux Cash mngt

CL11 CL Computer Paris Cash mngt

CLOSE Closing MO 1

COST Variation cost MO 2

EAPA Bills payable on purchase Cash mngt

EAPI Bills payable on fixed assets Cash mngt

EAR Bills receivable Cash mngt

HBI Misc. operations Off BS MO 1

Code Title Type

NDFR Expense notes MO 1

ODANA Analytical MOs MO 4

ODDIV Miscellaneous Operations MO 1

ODIAS IAS Miscellaneous Operations MO 3

ODPAI Payroll MO 2

RANX Carry forward amounts Carry-fwd

RMENC Remittance for collection Cash mngt

RMESC Remittance for discount Cash mngt

SGF31 SG Marseille Cash mngt

SMANA Analytical simulations MO 6

SMGEN General simulations MO 1

STOCK Stock movements MO 1

VENTE Sales Sales

WIPCO Work In Progress MO 1

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Collective account group CUSTOMER - CLI

Code Title Account

C1 Customers 411000

CS Customers – Service provision 411100

CA Factoring customers 411610

CD Doubtful customers 416000

CN Customers – Invoices to be drawn up 418000

CR Debts on non-invoiced work 417000

ER Customers – Bills to Receive 413000

RC Customers – Advances and prepayments 419100

C98 Customers – Discounts and allowances to be granted 419800

Collective account group SUPPLIERS - FOU

Code Title Account

F1 Suppliers 401000

FS Suppliers – Service provision 401100

FI Fixed assets suppliers 404000

FN Suppliers – Invoices not received 408000

EI Suppliers – Bills payable on fixed assets 405000

EP Suppliers – Bills payable 403000

ES Suppliers – Bills payable on service provision 403100

AV Suppliers – advances and prepayments 409100

RF Suppliers – Discounts and allowances to be obtained 409800

GL Accounting

Collective accounts

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GL Accounting

A recurring task by financial site for insurance charges: - Insurance 2009 for site F52- Insurance 2009 for site F61- Insurance 2009 for site F62- Insurance 2009 for site F71- Insurance 2010-2015 for site F52- Insurance 2010-2015 for site F61- Insurance 2010-2015 for site F62- Insurance 2010-2015 for site F71

Recurring tasks

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050 (Computer)

060 (Bike City)

070 (Info Distribution)

Account pyramid : RESUL pyramid

Level 10Level 20Level 30Level 40Level 99

AnalyticalAccounting

The pyramid is automatically updated by means of the significant

coding and the use of the wildcard (*)

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050 (Computer)

060 (Bike City)

Subdivisions of Dimension Type CCT: Analysis by Cost Center

ACHA-001 : Purchase department

APPR-001 : Procurement Department

ATTE-001 : Pending assignment

COMM-001 : Sales Department

COMP-001 : Accounting Department

DIRE-001 : Top Management

GENE-001 : General Services

INFO-001 : IT Department

MARK-001 : Marketing Department

PROD-CYC-6 : Cycle Manufacturing Department

PRODINF50 : IT Manufacturing Department

QUAL-001 : Quality Service

RESS-001 : HR Department

SUPP-001 : Customer Support Department

050 (Computer)

060 (Bike City)


Usage reductions

Management of non-financial units EFF: headcount by

department

Analytical Accounting

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Grouping of subdivisions of Dimension Type CCT : SER pyramid

Level 10Level 90Level 99

050 (Computer)

060 (Bike City)


Grouping by Management


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050 (Computer)Subdivisions of Dimension Type AFF:

Analysis by Project

AFF0701F5100001 : Project CRM F51

Common dimension

No non-financial unit management



AFF0701F5200002 : Project CRM F52AFF0701F6100001 : Project CRM F61




060 (Bike City)




RD0705000001 : R&D Project 050 Computer

RD0705000002 : R&D Project 050 Computer

RD0706000001 : Project R&D 060 Bike City

RD0706000002 : Project R&D 060 Bike City

RD0707000001 : R&D Project 070 Info Distrib

RD0707000002 : R&D Project 070 Info DistribZZZ : Not applicable


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Level 10

Level 80

Level 90

Level 99

050 (Computer)

060 (Bike City)


Grouping of subdivisions of Dimension Type AFF : AFF pyramid

Grouping by project type


The pyramid is automatically updated by means of the significant coding

and the use of the wildcard (*)

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Subdivisions of Dimension Type SR: Sales Regions

Triggered by the ProductNo unit management


Level 10

Level 20

Level 99

Common dimension to all group entity

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Prior allocation keys used in payroll MOs :- PAIEBIK61- PAIEBIK62- PAIECOMF51- PAIECOMF52- PAIEDISF71

Prior allocation keys

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EDF (French Electricity Board)– 100% of nature « 606110 – Supply of electricity » of dimension « General Services » allocated in proportion to the staff in the various departments

EFFECTIF– 60% of all the charges of dimension « On hold » allocated in proportion to the staff in the various departments– 40% of all the charges of dimension « On hold » allocated in proportion to the turnover of the Sales departments

FG (Overheads) – 100% of all the charges of dimension « General Services » allocated in proportion to the staff in the various departments

POSTE – 100% of « Postal expenses » of « General Services » allocated in proportion to the sales of all departments

Later Distribution

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Budgets


All the budgets are in complete budget adjustment

Budget weighing code

Uniform or seasonal allocation

Code Title Qty tracking

Control CoA Account pyramids (Level)

Dimension pyramids (Level)

BD1 Detail budget COMPUTER Yes Regular AFR (99) D. type CCT (99)

BOP Budget by project No None AFR RESUL (20) D. type CCT – SER (90)

BU1 Budget by site COMPUTER Yes Regular AFR RESUL (30) D. type CCT (99)

BU2 Budget by site BIKE CITY Yes Yearly AFR (99) D. type CCT (99)

BU3 Budget Company DISTRI No Yearly AFR (99) D. type CCT (99)

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Bank code / Journal code

Site Account

BNF51 F51 – Paris 512110

BNF52 F52 – Lyon 512111

CL51 F51 – Paris 512115

CIF61 F61 – Strasbourg 512112

CIF62 F62 – Bordeaux 512113

SGF71 F71 – Marseille 512114

One bank by financial siteAll bank records kept in €

050 (Computer)

060 (Bike City)


A/P-A/R Accounting

050 (Computer)

Site F51 - Computer Paris

Bank Title Percentage

BNF51 BNP Computer Paris 70,00

CL51 CLC Computer Paris 30,00

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A/P-A/R Accounting

Bank allocations Listing

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WW Organization

Financial Organization61


TIG

ER

TE

AM

ITA

Legal ITA (€)

FRA SPA US

Legal FRA (€) Legal POR (€) Legal SPA (€) Legal US ($)(…)

Legal UK (£)

UKPOR

Internal Reporting

Cost Center CCT

Sage Region SRD

Department PRD

(…) (…) (…) (…)

Cost Center CCT

Sage Region SRD

Department PRD

Cost Center CCT

Sage Region SRD

Department PRD

Cost Center CCT

Sage Region SRD

Department PRD

Cost Center CCT

Sage Region SRD

Department PRD Cost Center CCT

Sage Region SRD

Department PRD

100120 200 180140

(…)

INT CD

Cost Center CCT: Triggered by product: - Purchase

PRD: Triggered by product: - Sales

SRD: triggered by BP or source Company

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INT reporting COA INT reporting COA INT reporting COA INT reporting COA INT reporting COA

INT reporting COA: Chart of account Gen/AnaCOA is both general

and analytical. Only sales / expenses accounts are tracked for analysis purposes

Shared Common data100 120 140 180 200 INTCD

Country Spanish Portuguese Italian British US France Canadian (non-leg)

Payment Modes CHQ (Check), CHQ30EOM (Check, 30 days end of month); CHQ60/40 (Check 60/Split, 30 & 60 EOM, 2 open item), CRC (Credit Card), CSH (Cash), WTR (Wire Transfer),

Customers BPC-000003 BPC-000004 BPC-000009 BPC-000001 BPC-000002BPC-000007

BPC-000008

Global and Risk BPC-000004 BPC-000004 BPC-000004 BPC-000004 BPC-000004 BPC-000004

Suppliers BPS-000008 BPS-000007 BPS-000005 BPS-000001 BPS-000006BPS-000012

BPS-000006

Global and Risk BPS-0000004 BPS-0000004 BPS-0000004 BPS-0000004 BPS-0000004 BPS-0000004

Distribution:: bought and sold

Product - B/B ManufacturingPurchase

BSMSN00260NEGOC00188

PFINI00181Alternate 40CONTR00140

Sampling IAVFS00134Supplier: EURFR054

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Flows

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Scenario 1 : Configurator

AudienceObjectives

Technical (1) Create a new standard product (2) Create a customized product

Background Site: P21, BIKE

Questions Choices CommentSize ? Adult / Child

Terrain ? Road / Mountain bike

Metal ? Steel / AluminiumGears ? 3,5,7 7 is not offered for ChildChain-sets ? 1,2,3 3 is not offered for ChildFinish ? Std / 2 colour / 3 colour

(1) A new standard Product

BK-AMA-52-2 Product code is made from “BK-” plus the first characters of the Responses

(2) A customized product

CFG-ADULT-ROAD-001(last 3 digits are always unique)

Customised Competition Number Plate:

selection of a style based on arange of Products with Search Key NP.Customize your Sales textChoose the type of saddle

Result

Flows

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Scenario 2 : Sharing the same Data (Product)

AudienceObjectives

CFOsUnderstand how a core model works respecting local business rules and international reporting constraints

Background Product BSMSN00260 - Childrens Helmet - Tiger Ears

ResultData What to show ? How to show it ?

BSMN00260Financial Tab

Translation Rick click on Description field and show related translation

VAT rates determination

Product VAT is search acc. to the place the product is ordered. Example: This item ordered from a US company has a different tax rate rather than a French or Spanish one.Example of tax determination: a UK company selling to a domestic customer: 15% VAT and a 16% if this same item is sold from the Spanish office to a national customer

Account determination

This item when sold by the french company hit a 707000 account or a 41000 when sold by a US one

Flows

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Scenario 3 : Sharing the same Data (BPs / Customer)

AudienceObjectives

CFOsUnderstand how a core model works respecting local business rules and international reporting constraints

Background BPs – Customer BPC-000003 : Gomy’s, Spanish customer

BPs – Risk Customer BPC-0000034: Decath ww, Portuguese customer

ResultData What to show ? How to show it ?

BPC-000003BP/company tab

Default payment mode for that spanish customer is Check at 30 days end of month

Company 050 (french)

Preferred Payment mode and conditions are International Wire 30 EOM when company 050 sells

Company 125 (portuguese)

Preferred Payment mode and conditions are International Wire Net when company 125 sells

BPC-000003Customer/company tab

All customers from BPC-000001 to BPC-0000012 have a unique risk customer: BPC-000004.

Flows

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Scenario 4 : Group P&L

AudienceObjectives

Technical / CFOsDemonstrate an group reporting P&L using Financial Data Extraction

Background Company Grouping: INTCD. Memo Code: ALL

Companies of the group share the same COA and dimension

Result Show the INT Financial data extraction that groups all movements. Zoom down to detailShow the INT financial data extraction in a different langage and filter on local company.

Flows

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Scenario 5 : Inter-Company

AudienceObjectives

Technical / Functional Demo a complete ERP flow with inter-company movementsTwo scenario to highlight that inter-company flow:(1) Flow for a non-stock item: FA780-1667 with £ pricing(2) Flow for an item managed with stock: BSMSN00260

Background

PortugalSite: E120Supplier: B10 (UK)Currency for BPs: £ Item: FA780-1667: Pump

UKSite: B10Supplier: E120 (Portugal)Currency for BPs: EUR Item: FA780-1667: Pump

Product FA780- 1667: has a pricing defined in £Product BSMSN00260: has a pricing defined in EUR. This price is converted to £ when the PO is raised

Flows

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Scenario 5 : Inter-Company

Flow Chart

> E120 raise a PO on B10 site. > B10 is a Supplier of E120> E120 is a Customer of B120

Commercial rules are :> E120 considers B10 as a EU supplier (+/- VAT applies)> B10 considers E120 as an export customer (no VAT)

PO

REC

BOOK

P.INV

BOOK

SO

DEL

BOOK

S.INV

BOOK

Flows

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Scenario 5.1 : Inter-Company

Result

PORECBOOKP.INVBO

OK

SODELBOOKS.INVBO

OK

Document # Valorization. All Flow is in £. Pay.M: CHQ30

1 POHE12009110018 EU-PT033: EU Nor. Tax level 20%

2 B10091100018 EXP-GBZER : 0 rate VAT

6 SIN0911B1000017 BT: £ 4000TAX: 0AT: £ 4000

7 E1200911-FFO-000012 BT: £ 4000TAX: + 800 -800AT: £ 4000

8 SAINV/ SIN0911B1000017 See related posting and local accounts

8 FFO/E1200911-FFO-000013 See related posting and local accounts

Flows

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Scenario 5.2x : Inter-Company

Result Document # Pay.M / Cur

Valorization

1 POHE12009110019

CHQ30 EU-PT033: EU Nor. Tax level 20%

2 B10091100019

GB30NET EXP-GBZER : 0 rate VAT

3 LVC0911B1000001

£ EXP-GBZER : 0 rate VAT

4 PTHE12009110007

£ EU Supplier tax applying (+/-)

5 STK01/STK1109B1000039

£ See related postings that value the stock and outline the GRNI (Good received, not invoiced).

5 STK/STK1109E1200026

EUR See related postings that value the stock movements

6 SIN0911B1000018

GB30NET BT: £ 215,52 AT: £ 215,52

7 E1200911-FFO-000013

CHQ30 BT: 215,52 TAX: + 43,10 -43,10AT: 215,52

8 SAINV/SIN0911B1000018

£ See related postings that value the invoice and reverse the the GRNI

8 FFO/E1200911-FFO-000013

£ See related posting and local accounts

PORECBOOKP.INVBO

OK

SODELBOOKS.INVBO

OK

Presentation of the Sage ERP X3 Premium Edition test data General organization Coding Data...

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