Presentation

European Social Fund

September 19th 2006

Content Presentation

• Stakeholders

• Organisation of the Agency (140 employees)

• Organisation of ESF in the Netherlands

(Current period 2000-2006)

SPD / Regulations

European Commision

Ministry of Social Affairs

Applicant

European Parliament

Owner(SG)

Policy maker(AM)

Executor(Agency

SZW)

Agreement Agreement

ESF-3 Dutch legislation

Stakeholders ESF-3 NetherlandsEuropean

Audit Office

Internal Audit

Dutch Audit Office

Organisation Chart

General Manager of the Agency

Manager of Execution Manager of Conduct of Business

Internal ControlOperational Audit

Team Eindhoven

Team The Hague

Team Zwolle

Financial and General Department

Legal Department

Officemanagement

Personnel,Organisation &Communication

Programme

09.45 - 11.30:

Presentation about the current and new ESF period

11.30 - 12.15:

The detailed presentation about the financial administration by the teammanager of the Planning and Control department, Mr. Martin de Vries

12.15 – 13.00:

Lunch

13.00 - 13.45:The detailed presentation about the legal department by a legal assistant, Mrs. Mireille Vrouenraets.

13.45 – 14.45:The detailed presentation about the internal control by the manager of the Internal Control department, Mrs. Raquel Verwei.

14.45 – 15.00:Break

15.00 – 15.45:The detailed presentation about the communication, organisation and personnel by a communication advisor, Caroline Koopmans.

General comment:

- Some subjects can (will) be repeated, but every presentation has

its own point of view.

- Feel free to ask questions !

Current ESF period:

- Budget and priorities

- The subsidy process consists of three phases:

1) The phase leading up to the first disposition

2) The monitoring phase

3) The phase of the final report

- Which costs are eligible for subvention?

Budget € 1,75 billion ESF Objective 3• Priority 1: A comprehensive approach to the problem of adult job-

seekers (€ 630 million)• Measure A: Reintegration trajectories for the short-term unemployed

• Priority 2: Retaining a deployable labour force (€ 788 million)• Measure B: Reintegration schemes for the long-term unemployed• Measure C: Training of employees• Measure D: Improving employees’ daily routine arrangements

• Priority 3: Lifelong learning (vocational education) (€ 280 million)• Measure E: Tackling early school-leaving• Measure F: Reinforcement of vocational training• Measure G: Practical education

• Technical assistance (€ 52 million)

Projects per 31st May 2006 15-jun-06

per measure in mio

  Totaal A B1 B2 B1/C C D E F G

                     

Total amount applications € 3.150 € 735 € 34 € 0 € 267 € 1.572 € 35 € 337 € 94 € 76

Denied / withdrawn € 428 € 160 € 2 € 0 € 22 € 125 € 8 € 73 € 17 € 21

work in progress € 168 € 8 € 0 € 0 € 27 € 133 € 0 € 0 € 0 € 0

First dispositions € 2.554 € 567 € 32 € 0 € 218 € 1.314 € 27 € 264 € 77 € 55

                     

Final reports received *) € 1.025 € 199 € 1 € 0 € 23 € 595 € 12 € 138 € 36 € 21

Work in progress Final reports *) € 380 € 48 € 1 € 0 € 18 € 239 € 9 € 38 € 11 € 16

Final dispositions *) € 645 € 151 € 0 € 0 € 5 € 356 € 3 € 100 € 25 € 5

                     

Projects in progress(final reports to be received) *) € 1.529 € 368 € 31 € 0 € 195 € 719 € 15 € 126 € 41 € 34

                     

*) value first dispositions

Decision Go / no go

Substantive and financial

assessment

Monitoring the project

(new/revised)application

First Disposition (positive/negative)

Progress report

Action needed?

Revised Disposition

Final report Substantive and financial

assessment

Final Disposition

Subsidy Process ESF Consultants

1) The phase leading up to the first disposition: Substantive and financial assessment of subsidy

applications.

Every project is assigned to two consultants. The first consultant is

the main contact and is also responsible for preparing the products

in every stage.

Substantive assessment

• Goal of the project• Assessment of activities• Target group of the project• Expected results of the project

Financial assessment

Budget analysis: • Costs per person • Relation overhead direct • Calculation (P*Q)• Possible revenues• Feasibility

2) The monitoring phase

• Second / other visits

• Mostly after receiving the progress reports.

• After the substantive analysis sometimes a visit is planned to

monitor the progress (reviewing administrations, assessment of

activities, analysing progress against budgets)

3) The phase of final report

• Final report

• Actions needed (e.g. project visit, visit internal audit)

• Administrative analysis of the administration

Which costs are eligible for subvention?

• Preparing phase: development costs, costs to prepare the project

• Monitoring phase:- direct costs (direct activities)

- indirect costs (coordination,

administration, accountants)

• Phase after the final report: cost for making the final report

The costs always have to be justified by documents such as:

- A time-keeper status (Official document prooving the time spent on

the project.)

- A list of presence

- A proof of payment, paid invoices as a result of an offer procedure,

a comparative market research or a public procurement.

Public Procurement: Transparency and minimum value

Type of

procurement

Minimum value

in € (ex. VAT)(follows 100% the

DIRECTIVE)

Minimun

requirement

Minimum value

in € (ex. VAT)(follows <100%

the DIRECTIVE)

Minimun

requirement

European

(state)

≥154.014 In European

Official Journal

≥ 200.000 In European

Official Journal

or internetsite

European

(municipalities)

≥236.945 In European

Official Journal

≥ 200.000 In European

Official Journal

or internetsite

National Public 50.000-154.014

(state)

50.000-236.945

(municipalities)

In national or

regional

newspaper or

internetsite

50.000-200.000 In national or

regional

newspaper or

internetsite

Regional

Public

<50.000 In regional

newspaper or

internetsite

<50.000 In regional

newspaper or

internetsite

Questions?