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Presentation by: Yusuff M. Sarnoh

Liberia Institute of Statistics and Geo-Information Services (LISGIS)

Documentation and Cataloguing in Data Achieving

United Nations Regional Seminar on Census Data Archiving for Africa.

Addis Ababa, Ethiopia 20th -23rd September, 2011

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OUTLINE OF PRESENTATION

Background

Division and Team

Tools used

Documentation

Cataloguing

Challenges

Motivation

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Background

2004 LISGIS was created and a Division for Coordination and Dissemination was formed.

Manual Document existed before 2007

Liberia joins other countries in the world to document censuses and surveys in 2007.

We used the Metadata Toolkit to document our Censuses and surveys

First documentation by Mr. Ivo Njosa, a WB consultant to LISGIS in 2008

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DOCUMENTATION

Division and TeamThis division is charged with the responsibility of documentation, achieving and dissemination of all censuses and surveys conducted by LISGIS.

2010 Training was conducted by PARIS21 to some LISGIS Staff

Before documenting any censuses and/or survey, a team is formed comprising the following staff:

Two persons from dissemination divisionOne person from Economic statisticsOne person from Data processOne person from the ITOne person from the PRO

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Methodology

For Census (2008 NPHC)We selected 20% of the census data and weighted it.

Methods of the census - we explained the methodology in the process.Variables - Variables are defined

Definitions - Definitions are explain to the fullestCapture the information required

Upload the census questionnaire and the associate documentation

Capture the metadata of the census .

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Editing - Editing is done before the documentation is completed and uploaded

Assessment of data - We have put in to place the assessment of our data through our website and other dissemination tools

Methodology

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Data quality - Before data are uploaded the following are performed:

Data quality Assurance.

1. Put the relevant documentation/ instructments together

2. Ensure training of the data entry staff

3. After data entry, print to proof read the data

4. Upload the data

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Anonymization procedure

Removed Individual identity

Removed Household identity

Removed Business entities and organization identity

This to ensure that identification of individual is not achieved before achieving.

Methodology Con’t

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NADA Data Cataloguing

NADA is now being customized and uploaded toLISGS website. (EG: CWIQ, Education, RISK, etc.)

It is a storage site which is have Surveys loaded on a CD and uploaded to the site.

For example: You can find NADA online (www.lisgis.org/nada)

Introduced and sponsored by Paris 21

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Other Documentation

We used the Metadata Toolkit to document various surveys and other censuses

2006/2007 LHDS

2007 National Establishment Census

2007 CWIQs

2009 Human Resources for Health Census

2007 LDHS etc

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Other Tools used for Documentation

• CensusInfoTraining conducted but has not been used

Integrated Management Information Systems

Preservation and dissemination of data.

Set of relevant indicators at national and local levels

harmonize methodologies of data collection, processing and analysis

LiberiaInfo?

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Challenges

Lack of motivation of current staff.

Insufficient resources.

Lack of cooperation among ministries and agencies to provide information for documentation.

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Motivation

1. Availability of cooperation of international organization use of the tool

2. Data dissemination and Sharing policy will soon be launched among government line ministries and agencies in Liberia

3. Government of Liberia willingness to support documentation and dissemination of data.

Thank you for your Attention!

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