PREQUALIFICATION DOCUMENT - Punjab
Transcript of PREQUALIFICATION DOCUMENT - Punjab
PREQUALIFICATION DOCUMENT
FOR
PROCUREMENT OF OFFSET PRINTING
PAPER CREAM WOVE (60/63/68/80GSM)
(SHALL NOT BE RECYCLED)
(from 4000 tons to 150 tons)
PREQUALIFICATION PERIOD:
02-10-2020 TO 31-12-2021
PUNJAB CURRICULUM &TEXTBOOK BOARD Address: 21/E-II, Gulberg-III, Lahore
Phone: 042-9930672-76
Website: https://pctb.punjab.gov.pk/
Price Rs.2,000/-
Issuing Authority: Deputy Director (Paper): ____________________
(Signature & Stamp) (Date)
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PREFACE
1. Punjab Curriculum and Textbook Board, herein after referred to as “PCTB” is an Autonomous Body set up
by Government of the Punjab under “The Punjab Curriculum and Textbook Board Act, 2015”. The primary
role of PCTB is to provide textbooks, practical notebooks, teacher guides & supplementary reading material
for class I-XII for the whole province of the Punjab.
2. PCTB intends to prequalify eligible manufacturers / sole distributers for procurement of offset printing paper
cream wove (60/63/68/80 GSM) (not recycled) for prequalification period from 02-10-2020 to 31-12-2021.
3. Applicants would be prequalified according to the criteria given in this document. Only prequalified
applicants shall be considered eligible to participate in further procurement process.
4. PCTB shall not be responsible for any of the costs and expenses incurred in preparation or delivery of
prequalification documents. Applicants submitting applications in response to this document shall be deemed
to have fully understood and be in full agreement with all of the terms and conditions stated in this document.
Such applications shall be construed on the understanding that the applicant has made a complete and careful
examination of this document and has independently verified all the information received from PCTB. The
details/documents provided/submitted by the applicant should be unambiguous and unconditional.
5. The applicant shall not be eligible to participate in bidding process unless it he has scored minimum marks
as per eligibility criteria mentioned in this document. PCTB reserves the right to amend this prequalification
document before the last date of submission of applications after informing all the applicants in any
appropriate manner and in such an event PCTB shall not be liable to reimburse or compensate any of the
applicants for any costs, taxes, expenses or damages incurred by the applicant.
6. After evaluation of application in response to this document, all the applicants shall be informed whether or
not they have been prequalified. The competent authority reserves the right to reject or accept any or all
documents or part thereof before prequalification according to PPRA Rules, 2014. Documents received after
last date of submission shall not be entertained. Documents received through any other mode / addressed to
any other person other than that stated in this document shall not be entertained. The applicant shall be
declared ineligible for prequalification, if at any stage of the process, found to provide false/misleading
information or practice to involve in cartel or deprive the PCTB of free, fair and open competition.
7. Prequalification document is available on payment of Rs. 2,000/-
8. The documents should be submitted in sealed envelope clearly mentioning “PROCUREMENT OF
OFFSET PRINTING PAPER CREAM WOVE (60/63/68/80GSM) (SHALL NOT BE RECYCLED)
PREQUALIFICATION PERIOD FROM 02-10-2020 TO 31-12-2021”.
9. For further clarification, please contact Director (Production) / Deputy Director (Paper) / Deputy Director
(Procurement), PCTB on the address given below:-
DIRECTOR (PRODUCTION)
Punjab Curriculum and Textbook Board
21/E-II, Gulberg-III, Lahore
Ph # +92-42-99230698, Fax # +92-42-99230679
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TABLE OF CONTENTS
1) ACRONYMS & ABBREVIATIONS ................................................................................................... 2
2) INTRODUCTION TO SECTIONS OF THIS DOCUMENT .............................................................. 3
2.1) Section I- Instructions to Applicants (ITA) ....................................................................................... 3
2.2) Section II- Prequalification Data Sheet (PDS) .................................................................................. 3
2.3) Section III- Qualification Criteria and Requirements ........................................................................ 3
2.4) Section IV- Application Forms .......................................................................................................... 3
2.5) Section V- Checklist .......................................................................................................................... 3
3) SECTION I ........................................................................................................................................... 4
INSTRUCTIONS TO APPLICANTS (ITA) ................................................................................................ 4
3.1) Scope of Applications ........................................................................................................................ 4
3.2) Source of Funds ................................................................................................................................. 4
3.3) PCTB (The Procuring Agency) and its address ................................................................................. 4
3.4) Fraud and Corruption ......................................................................................................................... 4
3.5) Eligible Applicants ............................................................................................................................ 5
3.6) Applicant ............................................................................................................................................ 5
3.7) Retention Guarantee .......................................................................................................................... 5
3.8) Clarification of Prequalification Documents ..................................................................................... 6
3.9) Amendments in this document .......................................................................................................... 6
3.10) Cost of Applications ........................................................................................................................ 6
3.11) Language of Applications ................................................................................................................ 6
3.12) Alternative Applications .................................................................................................................. 6
3.13) Documents establishing the Qualification of Applicants ................................................................ 6
3.14) Application Submission Form ......................................................................................................... 7
3.15) Format and Signing of Prequalification Application ....................................................................... 7
3.16) Sealing and Marking of Application ................................................................................................ 7
3.17) Deadline for Submission of Applications ........................................................................................ 7
3.18) Late Submission of Applications ..................................................................................................... 7
3.19) Opening of Prequalification Applications ....................................................................................... 8
3.20) Confidentiality of Information ......................................................................................................... 8
3.21) Clarification of the Application by Procuring Agency/ PCTB ........................................................ 8
3.22) Evaluation of Applications .............................................................................................................. 8
3.23) Procurement Agency’s right to accept any application, and to reject any or all of the applications
................................................................................................................................................................... 9
3.24) Notification and Period of Prequalification ..................................................................................... 9
3.25) Prequalification does not guarantee award of contract .................................................................... 9
3.26) Redressal of Grievances and Settlement of Disputes ...................................................................... 9
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3.27) Arbitration ........................................................................................................................................ 9
3.28) Invitation for Financial Bid ........................................................................................................... 10
3.29) Integrity Pact .................................................................................................................................. 10
3.30) Scope of Work ............................................................................................................................... 10
3.31) Additional/ Subsequent Procurement ............................................................................................ 10
4) SECTION II ........................................................................................................................................... 11
PREQUALIFICATION DATA SHEET (PDS) .......................................................................................... 11
A. General ............................................................................................................................................... 11
B. Contents of the Prequalification Document ....................................................................................... 11
C. Preparation of Applications ................................................................................................................ 11
D. Submission of Applications ............................................................................................................... 11
5) SECTION III........................................................................................................................................... 12
QAULFICATION CRITERIA AND REQUIREMENTS .......................................................................... 12
5.1) QUALIFICATION EVALUATION CRITERIA ............................................................................ 12
5.2) LIST OF COMPULSORY DOCUMENTS / COMPULSORY PARAMETERS ........................... 13
5.3) TECHNICAL SCORE CARD ......................................................................................................... 14
6) SECTION- IV ..................................................................................................................................... 18
APPLICATION FORMS ............................................................................................................................ 18
7) SECTION-V ........................................................................................................................................ 23
CHECKLIST OF DOCUMENTS ............................................................................................................... 23
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1) ACRONYMS & ABBREVIATIONS
GOP Government of the Punjab
PPRA Punjab Procurement Regulatory Authority
PCTB Punjab Curriculum and Textbook Board
SBD Standard Bidding Document
PQD Prequalification Document
TSC Technical Score Card
ITA Instructions to Applicants
AIS Application Information Sheet
MR Mandatory Requirements
PDS Prequalification Data Sheet
AOP Association of Persons
JV Joint Venture
LOA Letter of Acceptance
ACGJ AOP, Consortium, Group & JV
CDS Compulsory Documents Sheet
MDS Mandatory Documents Sheet
NA Not Applicable
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2) INTRODUCTION TO SECTIONS OF THIS DOCUMENT
2.1) Section I- Instructions to Applicants (ITA) This section provides information to help the applicants in preparing and submitting
their applications for prequalification. Information is also provided regarding
opening and evaluation of Applications. Section I contains provisions that are to be
used without modification.
2.2) Section II- Prequalification Data Sheet (PDS) This section includes provisions that are specific to the prequalification and
supplements Section I “Instructions to Applicants”.
2.3) Section III- Qualification Criteria and Requirements This section specifies the methods, criteria, and requirements to be used to determine
how the applicants shall be prequalified and subsequently invited to bid. This section
is sub divided into following two parts:
1. Compulsory Documents Sheet (CDS)
2. Technical Score Card (TSC)
2.4) Section IV- Application Forms This section includes various forms required to be submitted with the Application.
2.5) Section V- Checklist This section confirms the documents required along with this Prequalification
Document (PQD) with indexing and paging.
Note: All documents should be arranged, numbered, indexed and bound.
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3) SECTION I
INSTRUCTIONS TO APPLICANTS (ITA)
3.1) Scope of Applications
1) In connection with invitations for prequalification indicated in Section II,
Prequalification Data Sheet (PDS), PCTB (the procuring agency) issues this
Prequalification Document (PQD) to the applicants desirous of being
prequalified for the work according to the work/service requirements that has
been mentioned in Standard Bidding Documents (SBD).
2) Title of pre-qualification applications would be “APPLICATION FOR
PROCUREMENT OF OFFSET PRINTING PAPER CREAM WOVE
(60/63/68/80GSM) (SHALL NOT BE RECYCLED) PREQUALIFICATION
PERIOD 02-10-2020 to 31-12-2021.
3.2) Source of Funds
1) Funds of PCTB, Government of the Punjab
3.3) PCTB (The Procuring Agency) and its address
The Procuring Agency/PCTB is the Punjab Curriculum and Textbook Board
(PCTB) having the following mailing address:-
Director (Production)
Punjab Curriculum and Textbook Board
21/E-II, Gulberg-III, Lahore
Ph # +92-42-99230698
Fax # +92-42-99230679
3.4) Fraud and Corruption
1) It is the Government of the Punjab’s policy to require that applicants and their
authorize agents observe the highest standard of propriety during the
prequalification process. For this purpose of the meaning of “corrupt practice”
has been defined in the PPRA Act, 2014 and the meaning of “corrupt and
fraudulent practices” has been defined in the PPRA Rules, 2014.
2) The Procuring Agency / PCTB shall reject an application if it determines that
the applicant has, directly or through an agent, engaged in corrupt, fraudulent,
collusive, coercive or obstructive practices as referred above.
3) The Procuring Agency / PCTB will sanction any applicant including declaring
ineligible or blacklisting if, at any time, it determines that the applicant has
directly or through an agent, been engaged in corrupt, fraudulent, collusive,
coercive or obstructive practices in competing for this prequalification. In
such case, Procuring Agency / PCTB can forfeit the “Retention Guarantee”.
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4) If any financial loss sustained by the PCTB due to the corrupt, fraudulent,
collusive, coercive or obstructive practices activity exceeding the amount of
“Retention Guarantee”, it shall be borne by the bidder. The amount of loss
shall be calculated by the special committee constituted by the Authority for
the said purpose. However, an opportunity of defense shall be provided to the
applicant.
3.5) Eligible Applicants
1) All manufacturers / sole distributers having minimum one year production /
supply experience, or one year experience of supply of Printing Paper, who
fulfill the criteria as per the Pre-qualification will stand eligible for the pre-
qualification. However, failure to furnish copies of Income Tax and Sales Tax
returns for the previous one year shall render the firm ineligible.
2) The applicant should not have been blacklisted by any government, semi-
government organization.
3) A Government or Semi-Government or Autonomous Body intending to
participate in prequalification should have “NOC” from their Competent
Authority.
4) Sole distributer means exclusive distributor permitted by the manufacturer to
distribute its products within a specific location. Sole distributors typically
sell goods or services that are high quality and have premium prices.
3.6) Applicant
1) The Applicant may be a manufacturer and sole distributor of manufacturer.
2) Identifies the authorized representative by the bidder
3) PQD must be purchased by the applicant.
3.7) Retention Guarantee
1) The applicant shall submit a “Retention Guarantee” of Rs. 200,000/- in favor
of Director (Production), PCTB in form of pay order, demand draft or CDR
along with the application for prequalification.
2) The guarantee of unsuccessful / unqualified applicants shall be refunded after
the announcement of evaluation results of the prequalification.
3) In case of any false or misleading information or any fraudulent activity at the
part of the applicant the retention guarantee shall be forfeited.
4) The “Retention Guarantee” shall be released after the completion of the
prequalification period.
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3.8) Clarification of Prequalification Documents
1) An applicant requiring any clarification regarding this document shall contact
to the Director (Production) / Deputy Director (Paper) / Deputy Director
(Procurement), PCTB in writing at the Procuring Agency / PCTB’s address
indicated in this document. The Procuring Agency/PCTB will respond in
writing to any request for clarification, provided that such request is received
prior to the deadline fixed for the submission of application.
2) If the Procuring Agency/PCTB deems it necessary to amend this document as
a result of such clarification, it shall proceed as per the procedure described in
3.9 below “Amendments in this document”.
3.9) Amendments in this document
1) At any time prior to the deadline fixed for submission of applications, the
Procuring Agency/PCTB may amend this document by issuing addenda.
2) Any addendum issued shall be part of prequalification document and shall be
communicated in writing to all who have obtained the prequalification
document directly from the Procuring Agency/PCTB.
3) To give applicants reasonable time to take an addendum into account while
preparing their applications, the Procuring Agency/PCTB may, at its
discretion, extend the deadline for the submission of applications.
3.10) Cost of Applications
1) The applicant shall bear all costs associated with the preparation and
submission of its application. The Procuring Agency/PCTB will in no case be
responsible or liable for those costs, regardless of the conduct or outcome of
the prequalification process.
3.11) Language of Applications
1) The application as well as all correspondence and documents relating to the
prequalification exchanged by the applicant and the Procuring Agency/PCTB,
shall be written in English or Urdu or both in the PDS. Supporting documents
and printed literature that are part of the application may be in another
language specified in the PDS, provided they are accompanied by an accurate
translation of the relevant passages in the language specified in the PDS, in
which case, for purposes of interpretation of the application, the translation
shall govern.
3.12) Alternative Applications
1) Alternative applications shall not be entertained in any form or kind.
3.13) Documents establishing the Qualification of Applicants
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1) To establish its qualification to perform the work, the applicant shall submit
all evidences indicated in section III “Qualification Criteria and
Requirements”.
3.14) Application Submission Form
1) The applicant shall prepare an application submission form in Section IV,
“Application Forms”. The form must be completed without any alteration to
its format and should be on stamp paper where relevant.
3.15) Format and Signing of Prequalification Application
1) The applicant shall prepare original document comprising the application and
clearly mark it “ORIGINAL” on the relevant Proforma given in the
Prequalification Document (PQD).
2) The original application shall be typed or written in indelible ink and shall be
signed by a person duly authorized to sign on behalf of the Applicant.
3.16) Sealing and Marking of Application
1) Applicants may submit their applications by hand only to the authorized
official nominated by PCTB or the Tender Box.
2) The inner and outer envelopes shall
a. bear the name and address of the applicant
b. bear the address of the Procuring Agency/PCTB
c. be sealed properly by adhesive paper/tape and each paper signed with
stamp
3.17) Deadline for Submission of Applications
1) Application must reach at the address of the Procuring Agency/PCTB
(Committee Room) not later than September 25, 2020 by 11:00 AM.
2) As per the PPRA Rules, 2014, the Procuring Agency/PCTB may, at its
discretion, in unavoidable circumstances extend the deadline for the
submission of the prequalification applications by amending this document in
accordance with procedure laid down in 3.9 above, in which case all rights
and obligations of the Procuring Agency/PCTB and the applicants previously
subject to the original deadline shall thereafter be subject to the extended
deadline.
3.18) Late Submission of Applications
1) The Procuring Agency/PCTB shall not consider any application that arrives,
by any means, after the deadline for submission of applications. Any
application received by the Procuring Agency/PCTB after the deadline for
submission of applications shall be declared late and returned unopened to the
Applicant(s).
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3.19) Opening of Prequalification Applications
1) The Prequalification applications will be received upto September 25, 2020
by 11:00 AM in the office of Director (Production), PCTB. The
prequalification applications shall be opened on the same date 11:30 AM in
the presence of applicants or their authorize representatives who make
themselves available on the date and time in the Committee Room of PCTB,
21/E-II, Gulberg-III, Lahore.
3.20) Confidentiality of Information
1) Information relating to the examination, evaluation, comparison of
applications shall not be disclosed to the applicants or any other person not
officially concerned with the process until information on the result/outcome
of the prequalification is officially communicated to all applicants.
3.21) Clarification of the Application by Procuring Agency/ PCTB
1) Under the PPRA Rules, 2014, to assist the examination, evaluation,
comparison and pre-qualification of the applications, the Procuring
Agency/PCTB may, at its discretion, ask any applicant for a clarification of
its application. Any clarification submitted by the applicant with respect to its
application and that is not in response to a request by the Procuring
Agency/PCTB shall not be considered.
2) The request of Procuring Agency/PCTB for any clarification and the response
thereto shall be in writing.
3) No change in the substance of the application shall be sought, offered, or
permitted, except to confirm the correction of discrepancies/errors discovered
by the Procuring Agency/PCTB during evaluation of the application.
3.22) Evaluation of Applications
1) The Procuring Agency/PCTB shall examine the application to confirm that all
terms and conditions specified in the PQD have been accepted by the applicant
without any material deviation, condition or reservation.
2) The Procuring Agency/PCTB shall evaluate technical aspects through
physical inspection or examination of the documents produced by the
applicant or both.
3) The Procuring Agency/PCTB shall use the factors, methods, criteria, and
requirements defined in Section III “Qualification Criteria and Requirements”
to evaluate the applicants.
4) If, after the technical evaluation, the Procuring Agency/PCTB determines that
the application is not substantially responsive it shall reject the application.
5) A substantially responsive application is one that conforms to all the terms,
conditions, and specifications of the Prequalification Document without
material deviation, reservation or omission.
6) The Applicant will be declared either qualified or unqualified as per
evaluation criteria.
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3.23) Procurement Agency’s right to accept any application, and to reject
any or all of the applications
1) The Procuring Agency/PCTB reserves the right to annul the prequalification
process and reject all applications at any time prior to notification of the result
of prequalification according to the PPRA Rules, 2014 without thereby
incurring any liability for the Procuring Agency/PCTB.
3.24) Notification and Period of Prequalification
1) Once the Procuring Agency/PCTB has completed the evaluation of
applications it shall notify all applicants in writing indicating their status as to
qualified or unqualified.
2) Prequalification shall remain valid for the period from 02-10-2020 to 31-12-
2021.
3.25) Prequalification does not guarantee award of contract
1) Prequalification does never constitute an offer to enter into any contract or
agreement. It is not binding on the Procuring Agency/PCTB to enter into any
contract/ agreement with prequalified applicants or to start bidding process.
2) The Procuring Agency/ PCTB shall not be liable or responsible for any
obligation, responsibility, commitment or liability towards any applicant
arising from this document or applications submitted in its response.
3.26) Redressal of Grievances and Settlement of Disputes
1) The Procuring Agency/PCTB shall constitute a committee comprising of odd
number of persons, with proper powers and authorizations, to address the
complaints of applicants that may occur prior to the entry into force of the
procurement contract.
2) Any applicant feeling aggrieved by any act of the Procuring Agency/PCTB
after the submission of his application may lodge a written complaint
concerning his grievances not later than ten days after the announcement of
the prequalification results.
3) The committee shall investigate and decide upon the complaint within fifteen
days of the receipt of the complaint.
4) Mere fact of lodging of a complaint shall not warrant suspension of the
prequalification process.
3.27) Arbitration
1) If the matter after award of work order is not resolved, the dispute between
the Procuring Agency/PCTB shall be settled through mediation or arbitration
under provisions of the relevant law/rules, read with the PPRA Rules,
2014.The Chairman of the Board of Governors, PCTB is Arbitrator. The
decision of arbitrator will be final.
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3.28) Invitation for Financial Bid
1) After the notification of results of prequalification only prequalified
applicants would be eligible to participate in the subsequent procurement
proceedings in accordance with the PPRA Rules, 2014.
3.29) Integrity Pact
1) In case the value of the procurement exceeds specified limit mentioned in the
PPRA Rules, 2014; the integrity pact shall be signed between the Procuring
Agency/PCTB and the bidder/prequalified firm.
3.30) Scope of Work
1) The scope of work of the PQD may be extended on the same terms and
conditions mentioned in the instant PQD.
3.31) Additional/ Subsequent Procurement
1) The Procuring Agency/PCTB may engage prequalified applicants on similar
nature of procurement(s) beyond the said work upto 15% repeat order as per
the Rules ibid
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4) SECTION II
PREQUALIFICATION DATA SHEET (PDS)
A. General
ITA 3 Name of Procuring Agency/PCTB: -Punjab Curriculum and Textbook Board
(PCTB)
ITA 1
PQD name and number are: - Procurement of Offset Printing Paper Cream Wove
(60/63/68/80 GSM)(Shall Not Be Recycled) Prequalification Period: 02-10-2020 To
31-12-2021.
ITA 3 Address for all sorts of official communication:
Director (Production)
Punjab Curriculum and Textbook Board
21/E-II, Gulberg-III, Lahore
Ph # +92-42-99230698
Fax # +92-42-99230679
ITA 17 The deadline for the submission of applications is: Date: 25-09-2020
Time: 11:00 AM
The Prequalification applications shall be opened at:-
Address: Committee Room of Punjab Curriculum and Textbook Board (PCTB),
21/E-II, Gulberg-III, Lahore
City: Lahore
Country: Pakistan
Date: 25-09-2020
Time: 11:30 AM
B. Contents of the Prequalification Document
ITA 3 For clarification purposes, the Procuring Agency/PCTB's address is: same as above
C. Preparation of Applications
ITA 11 The language of the application as well as of all correspondence is: “English or
Urdu or both.”
D. Submission of Applications
ITA 3 Applicants will submit prequalification documents personally by hand duly
completed in all respects.
For application submission purposes only, the Procuring Agency/PCTB's address is:
“Procuring Agency/PCTB’s address is the same as that indicated above
ITA 18 Late Applications
Late applications shall not be entertained.
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5) SECTION III
QAULFICATION CRITERIA AND REQUIREMENTS
5.1) QUALIFICATION EVALUATION CRITERIA
1) The Procuring Agency/PCTB shall use the Technical Score Card System
shown below to determine the capacity of the applicant. The applicant shall
be evaluated in number of areas as mentioned in the score card and will have
to meet the minimum threshold to qualify.
2) Technical score consists of following
Sr
#
Benchmark Total marks Weightage Maximum
marks
1 Evaluation
Criteria 100 100% 100
3) Total marks as per weightage are 100 and qualifying marks are 70%.
4) The applicant will either be declared as “Qualified” or “Unqualified” by the
Procuring Agency/PCTB and the result shall be promptly communicated to
the applicant.
5) As per the Rule 17(4) of the Rules ibid, the Procuring Agency/PCTB shall
communicate reasons to applicant(s), as such prequalified, if it is requested by
the applicant.
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5.2) LIST OF COMPULSORY DOCUMENTS / COMPULSORY
PARAMETERS
Failure to comply with any compulsory parameter will result in disqualification of bidder.
S.
No.
PARAMETERS DOCUMENTS REQUIRED
(attested copies)
COMPLIANCE
STATUS
(Yes/ No)
01 Original receipt of purchase of
PQD
Original receipt
02 Nationality / Identity Copy of CNIC
03 NTN / GST
Registration/ Certif icates
Attach copies
04 Retention Guarantee inform of
Pay Order/ CDR/Demand Draft
Copy with PQD
05 Acceptance of terms and
conditions / tender bidding
documents
Terms and conditions / tender
bidding documents duly signed &
stamped.
06 Conviction from any court of law, and black l isting
Undertaking on judicial stamp
paper of Rs.100/-
(shall be confirmed)
07* The Manufacturing Unit should have Pulp Mil l to meet the Production requirements of Paper Machine.
Undertaking on judicial stamp
paper of Rs.100/-
08* Wood Pulp procurement and Virgin Paper (Not Recycled Paper) sales details in last one year.
Undertaking on judicial stamp
paper of Rs.100/-.
09* The Manufacturer shall mention the actual production capacities of Paper Machine and Pulp Mil l (Tons/Day).
Undertaking on judicial stamp
paper of Rs.100/-.
10* Submit affidavit that Recycled Fiber wil l not be used in the PCTB’s Product (Directly Purchased by PCTB or Indirectly used in PCTB’s Textbooks)
Undertaking on judicial stamp
paper of Rs.100/-.
*The undertaking shall include the four conditions (Sr. # 07, 08, 09 & 10) on one
judicial stamp paper.
The Applicant shall not be prequalified if it does not attach the above stated
documents.
Authorized person _______________________________________
Signature ________________________________________
Date ________________________________________
Stamp ________________________________________
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5.3) TECHNICAL SCORE CARD
Sr. #
Parameters Detail Total Marks
Remarks
1 Past Performance of the Applicant
Major institutions (Government/ Semi-Government) served (Directly or Indirectly): General experience in last two years
A) 1 Point for each order of Rs. 10 mil l ions & above.
10 Marks
Supply to PCTB (Specific) in last five years
B) 1 Point for each order of Rs. 10 mil l ions & above
05 Marks
15
2 Credibil i ty & Certif ication of Manufacturer / Sole Distributor
i. Valid ISO Certification 02
Ii Any other international reputed certification. 02
iii
Pre-qualification with Govt. / Semi Govt. & Autonomous Institutions. 01
05
3 Financial status of Applicants
a. Total Deposit in Bank Accounts (credit side of bank statement) for previous one year.(Amounts in Mil l ion) Total 10 Marks
I 300 M 6
II 350 M 7
III 400 M 8
Iv 450 M 9
V 500 M 10
I 12 M 1
II 14 M 2
III 16 M 3
IV 18 M 4
V 20 M 5
b. Income tax Paid/Deducted during previous one year.(Amounts in Mil l ion) Total 5 Marks
I 40 M 1
II 50 M 2
III 60 M 3
IV 70 M 4
V 80 M 5
c. Output Sales Tax Paid/Deducted during previous one year.(Amounts in Mil l ion) Total 5 Marks
30
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d.Net worth of business as per audited financial statements (total assets less total l iabil i t ies) Total 10 Marks
I 250.0 M 6
II 500.0 M 7
III 750.0 M 8
IV 1000.0M 9
V 1250.0 M 10
4 Technical Staff of Manufacturer / Sole Distributor (Firm wil l provide Appointment orders, highest qualif ication degree/certif icate) in the case of sole distributer the information regarding manufacturing unit would be relevant.
Sr. #
Description Qualification in relevant field
Qualified in Irrelevant Field/General Qualification
I Plant Manager
3 2
II Production Manager
3 2
III Quality Control Manager
3 2
IV In process Quality assurance Staff
3 2
V Financial Manager
3 2
15
5 Production Capacity of the Manufacturer
a. Per day production capacity of Paper Machine (by
keeping in view Pulp Mil ls and Refining Systems ’
Production Capacities) (Tons/day)
Total Marks = 15
I 50 – 100 10
II > 100 15
b. Wood Pulp (Soft Wood) Current Stock or Record of
procurement in Last One Year
Total Marks = 5
I 10 - 50 Tons 1
II 51 – 100 Tons 2
III 101 – 250 Tons 3
IV 250 – 500 Tons 4
V >500 Tons 5
25
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QUALIFIED (70%) UNQUALIFIED
1) The authorized representatives of PCTB will visit the premises of
manufacturer to collect minimum ten samples of paper (60/63/68/80 GSM)
during manufacturing process which will be checked from internal paper
testing lab of manufacturer.
2) The manufacturers / sole distributors who is not stationed at Lahore shall get
his inspection by the PCTB’s inspection team at his premises.
c. Availabil i ty of Testing Facil i t ies in Quality Assurance
Lab: Total Marks = 05
(Manufacturer wil l also share the target values,
maximum and minimum standard l imits of each
product (68GSM and 80GSM) which wil l be used for
PCTB’s Textbooks in relevant tests)
I Grammage 0.5
II Moisture 0.5
III Tear Factor (MD & CD) 0.5
IV Burst Factor 0.5
V Smoothness / Roughness 0.5
VI Cobb / Test for internal Sizing
0.5
VII Brightness 0.5
VIII Opacity 0.5
IX Ash 0.5
X
i. Any other relevant tangible testing facility / equipment on which Cream Wove Paper can be tested. OR ii. Evidence that TAPPI or ASTM or any other international testing standard is being applied for testing purposes.
0.5
Note: The purpose of fol lowing tests is to evaluate
upgraded paper testing facil i t ies of manufacturer’s
Paper Testing Lab during prequalif ication process
only. The details of specification which wil l be
required as regular feature for paper of PCTB’s
textbooks wil l be mentioned in SBD.
6 Storage Capacity
1 1 Point each 20,000 cft Godown
5
5
8 Alternate Power Supply of Manufacturing Unit
i Less than 1.5 Mega Watt 0
ii >1.5 Mega watt 02
iii >3.0 Mega Watt 03
iv >6.0 Mega Watt 05
5
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3) The manufacturer / sole distributor shall mention the proposed date of visit of
evaluation / prequalification team in “Prequalification Application
Submission Form” .The mentioned date should not be later the two days after
opening of the prequalification documents. Paper Machine shall be in running
condition during the visit of paper inspection team.
4) Wood Pulp stock along with important documents are mandatory for pre-
qualification.
5) The PCTB Authorized team shall visit the Paper mills premises for inspection
of quality of raw material(wood pulp, wheat straw, sugar cane, (baggas) etc)
and production of paper with and without intimation.
6) Usage of Raddi is strictly prohibited for production of PCTB product. If PCTB
inspection team found any raddi (raw material) while production of the PCTB
Products, the prequalification of the paper mill shall be cancelled.
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6) SECTION- IV
APPLICATION FORMS
S. No. Detail Annexure On Form/Stamp
Paper
Value of
Stamp
Paper
I Application Submission Form A On Form NA
II Checklist B On Form NA
IV Affidavit E On Stamp Paper Rs. 100
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ANNEXURE A
PREQUALIFICATION APPLICATION SUBMISSION FORM
To,
Director Production Date………………
Punjab Curriculum and Textbook Board
21/E-II, Gulberg-III, Lahore
Subject: APPLICATION FOR PROCUREMENT OF OFFSET PRINTING PAPER
CREAM WOVE (60/63/68 / 80 GSM) PREQUALIFICATION PERIOD: 02-10-
2020 to 31-12-2021.
Dear Sir,
Pursuant to the Invitation for Prequalification dated ___________________,
I/We_______________________________________________________________________
hereby submits its Prequalification Application in conformity with the Prequalification
Document, Instruction to Applicants (as amended and/or supplemented from time to time) and
requests to be considered for prequalification for the Assignment.
I/We do hereby confirm that it:
(a) Agrees to comply with all Prequalification procedures in light of all rules, laws and
regulations governing the Prequalification process as issued by the relevant authorities
from time to time;
(b) accepts the right of the Punjab Curriculum and Textbook Board to (i) request additional
information reasonably required to assess our application, (ii) amend the procedures or
make clarifications thereof, and (iii) extend or amend the schedule of the
prequalification;
(c) accepts the exclusive application of the federal and provincial (Punjab) laws with
respect to these prequalification procedures; and
(d) Fully and completely understands and accepts the terms of the Prequalification
Document and hereby undertakes to comply with the same.
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I/We do hereby represent and warrants that as of the date of this letter:
(a) all of the information submitted in this Prequalification Application, including the
enclosed forms and documents, is accurate in all respects;
(b) I/We do has(ve) not been subject to any voluntary or involuntary bankruptcy or
insolvency or similar proceeding during the last five (5) years; and
(c) I/We do has(ve) paid all taxes due, except those which are being contested in good faith
by appropriate proceedings and for which adequate reserves have been established.
Attached herewith to this Prequalification Application are the following documents, as
appropriate:
(a) Application Information Form/Sheet
(b) All documents as per Checklist attached.
(c) All Documents as required in the Prequalification Document.
(d) Date for Visit of PCTB’s Evaluation / Prequalification Team:
__________________________________________________________________
I/We do hereby designate
Mr/Ms_____________________________________________________ as its representative
to receive notices in respect of the prequalification and the tender at the following address,
telephone and facsimile numbers:
[Representative’s address, telephone and facsimile
numbers.]_______________________________
___________________________________________________________________________
___________________________________________________________________________
[Signature]
In the capacity
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of______________________________________________________________
Authorized to sign this Prequalification Application
for______________________________________________________________________
[Name of Applicant]
(i) Particulars of Pay Orders/CDR regarding Bid Security:
Pay Order No. Dated Bank Name Amount (Rs.)
Total
Signed __________________________ In the Capacity of
______________________________________________
Name _________________________________________
Duly authorized to sign the bid for and on behalf of
_____________________________________________
Dated on ________________________________ day of
______________________________________________
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6. Bidder’s Authorized Representative Information
Name:______________________________________________________________________
NIC No.___________________________________________________________________
Address:_____________________________________________________________________
____________________________________________________________________________
Telephone/Fax numbers: _______________________________________________________
Email Address: ________________________________________________________________
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7) SECTION-V
CHECKLIST OF DOCUMENTS
Particulars of documents to be attached duly signed and stamped by the applicant.
S. No. Detail Tick Page No.
1 Prequalification Performa
2 Application Submission Form
3 Application Information Sheet
4 Complete profile / Introduction of Firm (including name of
Chief Executive Officer/MD, Partner/s and Owner/s and
addresses/contacts)
5 Copy of Firm/ Company Registration/ Incorporation
6 Copy of CNIC of all members (if applicable)
7 Certificate Copy of Income Tax Registration/NTN/ Sales tax
registration certificate
8 Affidavit on Rs.100/- Stamp Paper that firm(s) is not
blacklisted
9 List of Bankers with address
10 Original receipt of purchase of PQD from PCTB and of each
member (if applicable)
11 Retention Guarantee in the form of pay order, demand draft or
CDR of Rs. 200,000/-
12 Any other information deemed fit by the applicant for
prequalification to fulfil evaluation criteria.