Preparing for OFCCP Compliance | America’s Job Exchange at the Hampton Roads ILG Quarterly...

America’s Job Exchange 400 Minuteman Road, Andover, MA 01810 www.americasjobexchange.com

America’s Job Exchange 400 Minuteman Road, Andover, MA 01810 www.americasjobexchange.com

Preparing for OFCCP Compliance

Hampton Roads ILG Quarterly Meeting • Chesapeake, VA • September 20, 2012

Rathin Sinha

President, America’s Job Exchange

Visit www.americasjobexchange.com/employer or Call 1-866-923-6284

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Disclaimer

Not a legal advice. The presentation is intended only to stimulate discussions among job board operators and users relating to the

recent developments and proposed regulatory changes at the Office of Federal Contract Compliance Program (OFCCP).


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Represents the benefits of job seekers and employees • EO11246 – Equal Employment

• Section 503 - Americans with Disabilities

• VEVRAA/Section 4212 - Protected Veterans

Audits federal contractors and imposes corrective actions if deficient • Scheduling Letter, Information Request

• Desk Audits, On-Site Audits,

• Conciliation Agreement, Penalties, Debarment

The OFCCP enforces regulations relating Equal Employment & Affirmative Action

About OFCCP


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Executive Order 11246 Post job vacancy announcements to expose them to a large number of minorities, women, and underrepresented groups.

Section 503 of the Rehabilitation Act of 1973 Reach out to persons with disabilities and provide information about job vacancy announcements.

Vietnam Era Veteran’s Readjustment Act (VEVRAA/JVA) List all employment opportunities with the appropriate employment delivery system in the state where the job is located.

Companies must list job vacancy announcements to reach protected groups

Job Listing Outreach


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Increased Importance • New leadership

• Budget increase of 35%

• New hires of 200 Compliance Officers (CO)

Increased Enforcement • Higher incidents of audits

• Aggressive litigation, Larger penalties

Strengthening Regulations • Proposed new regulations

• Submitted revisions to current regulations

The OFCCP has gone through notable changes under the current administration

Recent Changes


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Mandatory Job Posting and Outreach • Mandates specific methods of internet job postings and distribution

• Mandates additional outreach with community based organizations

Data Collection and Tracking • Pre-employment data collection for protected groups

• Effectiveness of recruitment efforts by source of candidates

Analytics • Analysis of candidate availability and actual hiring, compensation

• Annual review of recruitment efforts relative to goals and benchmarks

Most of the proposed changes for recruitment can be grouped in the three areas:

Essence of Regulatory Changes


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Requires Specific Recruitment Efforts • Must engage in certain number of outreach and recruitment programs

• Send job listings to the local employment service offices e.g. 1-stop centers

• Develop and maintain ongoing relationship with local Veterans Representatives

• Enter linkage agreement with listed organizations for recruitment and training

• Consult with Employer Resources Section of the National Resource Directory

Requires Enhanced Data Tracking • Initiate requests to have candidates self identify prior to job offer and collect data

• Track number of referrals from the state employment service delivery systems

• Track ratio of protected veteran referrals to total referrals & maintain data for 5 years

• Establish annual hiring benchmark and conduct annual review of recruitment efforts

Proposed Changes: Protected Veterans


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Requires Specific Recruitment Efforts • Must engage in a minimum number of outreach and recruitment programs

• Send job listings to the local employment One-Stop Career Center

• Maintain ongoing relationship with local State Vocational Rehabilitation Agency

• Enter linkage agreement with listed organizations for recruitment and training

• Consult with Employer Resources Section of the National Resource Directory

Requires Enhanced Data Tracking • Initiate requests to have candidates self identify prior to job offer and collect data

• Track number of referrals from the state employment service delivery systems

• Track ratio of disability referrals to total referrals & maintain data for 5 years

• Establish 7% as a hiring goal for this group and conduct annual review of progress

Proposed Changes: Individuals with Disabilities


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Cost of Implementation Direct cost and adminsitrative burden

Effectiveness of Recruitment Methods Source of candidates by specific efforts

Burden of Data Collection and Tracking Collect, manage and protect data for privacy

Complexity/Inconsistency of Rules Individual interpretation of regulations

Federal contractors are already feeling the challenge of compliance in the post AJB era. The proposed changes impose additional requirements.

Impact on Federal Contractors


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Successor to America’s Job Bank Launched on the heels of termination of the AJB program of DOL

Destination for Job Seekers/Employers to Connect Specializes in the recruitment of diversity candidates and mid-level jobs

Leader in OFCCP Compliance for Recruitment Specializes in veterans and disability recruitment outreach and mandatory job listing

AJE is a leading provider of recruitment advertising and compliance solutions

America’s Job Exchange


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AJE offers a comprehensive solution to assist employers meet OFCCP Compliance.

Solution for OFCCP Compliance


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Step 1: Job Exchange Data Preparation

Job data can be delivered automatically to AJE using XML, FTP, and other direct feed processes.

Our solution includes free account set-up and importing of job data.

AJE can also import job information directly from your site using site-scraping technology.


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Step 2: Job Postings on AJE Network

Your job posting is automatically shared with the AJE network of job exchanges, including niche sites that cater to veterans, minorities, women, and persons with disabilities.

Our national site ensures that your job posting reaches our diverse job seeker audience.


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Maximum national exposure for your job listing

AJE National Exchange www.americasjobexchange.com

AJE Community Exchanges AJE Veteran Exchange AJE Diversity Exchange AJE Disability Exchange

AJE State Exchanges Customized for all 50 states

Syndication on National Job Boards and Social Media Channels Indeed, Simply Hired, GlassDoor, Facebook, Twitter

AJE Job Network

The AJE Job Network is developed with personalized content and user experiences for protected groups

AJE Job Network

http://www.americasjobexchange.com/


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Step 3: Distribution to State Employment Delivery System

AJE distribution network contains more than 5,000 state employment delivery systems as defined by the OFCCP.

Your job is distributed to the appropriate states through a combination of direct feeds to individual states and manual postings (if required by the state).


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Distribution network of 5,000 state employment delivery systems as defined by the OFCCP

State Job Banks Job feed to individual states Manual job postings if required

State One-Stop Career Centers Daily email to offices nearest to job location Business representatives Career counselors Veteran representatives (LVER/DVOPs)

State Distribution Network

Our best-in-class network of partners and job exchanges includes thousands of national, state, and community-based sites.

AJE State Distribution Network


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Step 4: Distribution to AJE Partner Network

AJE partner network is made up of hundreds of outreach partner sites and hundreds of community-based organizations and government-sponsored sites.

Our outreach network features a strong representation of diversity partners.


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Distribution network includes hundreds of community-based organizations and government-sponsored sites

Goodwill Local chapters

Easter Seals Local chapters

The Arc Local chapters serving persons with intellectual disabilities

Department of Rehabilitation Local state offices

U.S. Department of Veterans Affairs www.va.gov

Community-Based Organizations

Distribution network of more than 5,000 outreach partners and sites including these premier partners

Veteran Job Boards www.VeteranJobs.Net www.Jofdav.com www.allveteranjobs.com

Disability Job Boards www.disabilityjobs.net www.disabledperson.com

Diversity Job Boards www.asianhires.com www.africanamericanhires.com www.alllgbtjobs.com www.allhispanicjobs.com www.diversityjobs.com

Outreach Partner Network

Our best-in-class network of partners and job exchanges includes hundreds of national, state, and community-based sites.

AJE Partner Distribution Network

http://www.va.gov/

http://www.veteranjobs.net/

http://www.jofdav.com/

http://www.allveteranjobs.com/

http://www.disabilityjobs.net/

http://www.disabledperson.com/

http://www.asianhires.com/

http://www.africanamericanhires.com/

http://www.alllgbtjobs.com/

http://www.allhispanicjobs.com/

http://www.diversityjobs.com/


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Step 5: Online Reporting Portal

Our comprehensive online reporting portal provides accurate and detailed recordkeeping for all of your compliance activities.

You benefit from around-the-clock access to activities and reports that include posting and distribution details and clicks and applies from all of our traffic sources.


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Job and Distribution Details

Create reports for the company as a whole or for specific locations or subsidiaries.

Reports can be saved and exported to PDF and Excel.

Detailed outreach and distribution information, including delivery method and date and time stamp.


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Individual Job Records

Links to job descriptions on AJE exchange sites along with links to outreach partner sites.

Individual job records provide the details on distribution to our network partners and the states.


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Individual Job Records

Links to emails and CSV files as evidence of distribution to community partners and state one-stop offices.

Jobs manually posted to the states include the state confirmation ID in your report.


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Account Dashboard

Job traffic results are available in total or by source for all of AJE’s traffic sources.


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Job Manager

Job posting history is easily accessible and up to date. Track your posting patterns to determine future needs.


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Batch Feed Monitor

Monitor batch feeds to manage performance and ensure your job imports are successfully received and processed.


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Step 6: Audit Support Assistance

AJE provides time-saving services and support so that you can focus on what’s most important: attracting top talent and building a diverse workforce.

We also provide assistance in the event of an OFCCP compliance audit.


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Job Postings on AJE and the AJE Network of Job Sites Listings that reach large concentration of minorities, women, veterans and the disabled.

Job Postings to Niche Diversity Partner Websites Listings that reach job seeker audiences in targeted communities of minorities, women, veterans and people with disabilities.

Job Delivery to the Appropriate State Employment Systems Automated job delivery to State Workforce centers, Career One Stop Centers, LVERs and DVOPs, and CBO organizations.

On-Demand Audit Reporting with Custom Report Downloads Shows record of job posting and delivery, related links and job description, time and date stamps, and delivery confirmation.

To conclude, Federal contractors can obtain cost effective but complete solutions from third party vendors such as America’s Job Exchange (AJE).

Cost Effective but Complete


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Traffic Generation Get traffic to jobs as well as career website through search engine optimization (SEO) and search marketing (SEM).

Recruitment Brand Development A full suite of media products for recruitment sourcing, corporate branding, diversity branding and advertising.

Recruitment Technology Services A full suite of technology services including data feed preparation, career site development and hosting.

Audit Support and Document Management Live customer service and assistance in the event of an audit including consultation, and retrieval of past documents.

Solutions from AJE also provide additional products to bolster ROI of recruitment media and advertising for diversity and inclusion.

Additional Benefits


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Satisfied Customers


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CLIENTELE

TRACK RECORD

REPUTATION

Complete Solution Unparalleled value when you bundle our products and services for recruitment advertising and compliance.

Competitive Pricing The AJE solution is customizable and priced based on your business needs

Breadth of Distribution Network Broad network of partners and affiliates including recruitment media agencies, associations and states.

Subsidiary of Publicly Traded Company AJE is part of a customer centric, publicly traded organization you can trust.

Clients choose America’s Job Exchange for OFCCP compliance because we offer the most comprehensive solution and the best value.

The AJE Difference

For more information, please contact:

Thank You For more information, please contact:

Thank You

Rathin Sinha [email protected]

mailto:[email protected]

Preparing for OFCCP Compliance | America’s Job Exchange at the Hampton Roads ILG Quarterly...

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Transcript of Preparing for OFCCP Compliance | America’s Job Exchange at the Hampton Roads ILG Quarterly...