Preparing For Effective Preparing For Effective PresentationsPresentations

Worst Human FearsWorst Human Fears

Speaking in front of a Speaking in front of a groupgroup

DyingDying Speaking and dying in Speaking and dying in

front of afront of a group group

Making Effective Making Effective PresentationsPresentations

Speech DeliverySpeech Delivery Visual AidsVisual Aids Involving the AudienceInvolving the Audience Organizing Your Organizing Your

PresentationPresentation

Retention StatisticsRetention Statistics

After 3 Hours After 3 Hours After 3 DaysAfter 3 Days

Tell OnlyTell Only 70% 70% 10%10%

Show OnlyShow Only 72% 72%20%20%

Show and Tell 85%Show and Tell 85%65%65%

I hear – I forgetI hear – I forget

I see – I rememberI see – I remember

I do – I understandI do – I understand ~ Confucius~ Confucius

Speech DeliverySpeech DeliveryFive Sure Ways To Kill A PresentationFive Sure Ways To Kill A Presentation

Do not make eye contactDo not make eye contact

Make people feel stupid – Talk down Make people feel stupid – Talk down to to

themthem

Tell them just factsTell them just facts

Do not get excitedDo not get excited

Do not smileDo not smile

Communication and Body Communication and Body LanguageLanguage

Body Language Body Language 55% 55%

Tone of Voice Tone of Voice 38% 38%

Verbal Words Verbal Words 7% 7%

Body Language TipsBody Language Tips

Dress appropriately Dress appropriately Smile and make eye contactSmile and make eye contact Use gestures Use gestures Shoulders back, chest out, chin upShoulders back, chest out, chin up Move slowly, deliberately, Move slowly, deliberately,

gracefullygracefully Never rush in front of your Never rush in front of your

audienceaudience

Tone TipsTone Tips

Do not talk downDo not talk down Avoid sarcasm directed Avoid sarcasm directed

at your at your audience audience

Vary your tone Vary your tone

Verbal TipsVerbal Tips

Do not use slang or profanityDo not use slang or profanity

Do not use really big wordsDo not use really big words

Avoid jargon that others won’tAvoid jargon that others won’t understand understand

Visual AidsVisual Aids

1.1. OverheadsOverheads

2.2. PostersPosters

3.3. HandoutsHandouts

4.4. PowerpointPowerpoint

5.5. Demonstrations with Demonstrations with Props/EquipmentProps/Equipment

Visual Aid/Equipment Visual Aid/Equipment TipsTips

Confirm ahead of time Confirm ahead of time Arrive early to set upArrive early to set up Check equipment for functionalityCheck equipment for functionality Prepare all visuals in advancePrepare all visuals in advance Have back upHave back up

PowerPoint or Overhead TipsPowerPoint or Overhead Tips

Max. of two fonts per Max. of two fonts per slideslide

Easy to read font Easy to read font letteringlettering

Min. of 22 point bold Min. of 22 point bold type or largertype or larger

Bold Headings and titlesBold Headings and titles Mix upper and lower Mix upper and lower

case case Don’t use UPPER Don’t use UPPER

CASE, unless CASE, unless emphasizing…emphasizing…

Well spaced textWell spaced text

Title graphs and chartsTitle graphs and charts Max. of three coloursMax. of three colours Key words, NOT Key words, NOT

sentencessentences Underline or circle key Underline or circle key

pointspoints Side notes optionalSide notes optional Slides in logical orderSlides in logical order Turn projector off Turn projector off

between transparenciesbetween transparencies Use hid and reveal Use hid and reveal

techniquetechnique

Things To AvoidThings To Avoid

Reading from the screenReading from the screen Cluttering the pageCluttering the page Overusing slides or PowerPointOverusing slides or PowerPoint Standing in front of the screenStanding in front of the screen Leaving projector on longer thanLeaving projector on longer than

necessary necessary

Involving Your AudienceInvolving Your Audience

Tips To Involve Your AudienceTips To Involve Your Audience Pose questions Pose questions

- “What would you do if you want…?”- “What would you do if you want…?”

- “Assuming you are in a position - “Assuming you are in a position where…?”where…?”

- “Imagine you have just…?”- “Imagine you have just…?”

- “What lessons did you learn that you - “What lessons did you learn that you couldcould apply…?” apply…?”

Involving Your AudienceInvolving Your Audience

Provide demonstrations Provide demonstrations

Tell anecdotal stories Tell anecdotal stories

Organize Your Organize Your PresentationPresentation

1.1. Map an OutlineMap an Outline2.2. Organize Your Organize Your

ResearchResearch3.3. Structure Your Structure Your

PresentationPresentation4.4. Write a DraftWrite a Draft5.5. Rehearse Rehearse 6.6. ConvictionConviction7.7. Reinforce with Reinforce with

visual aidsvisual aids

8. Visuals8. Visuals9. Involve your 9. Involve your

audienceaudience10. Prepare an 10. Prepare an

outlineoutline11. Audience 11. Audience

participationparticipation12. Introduction12. Introduction13. Closing your 13. Closing your

presentationpresentation

Use Time WiselyUse Time Wisely

1.1. Finish Your AssignmentsFinish Your Assignments

2.2. Organizing Your Organizing Your Information For Your Information For Your PresentationPresentation

3.3. Refer to Presentation Notes Refer to Presentation Notes and Additional Notes and Additional Notes ProvidedProvided