Prepare Presentations to Be Viewed Using More...
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= Copyright © 2011 by Pearson Education Inc. publishing as Prentice Hall. All rights reserved. From Skills for Success with Microsoft® PowerPoint 2010 Comprehensive Present Data Using Tables, Charts, and Animation | Microsoft PowerPoint Chapter 4 More Skills: SKILL 11 | Page 1 of 4 You can view a presentation on a computer system that does not have PowerPoint installed by using the Package Presentation for CD feature. To view a presentation using the Package Presentation for CD feature,the Microsoft Office PowerPoint Viewer must be installed. The Microsoft Office PowerPoint Viewer allows you to run the slide show on a computer system that does not have PowerPoint 2010 installed. You cannot edit a presentation that is being viewed on a system using the Viewer,but you can run the slide show in its entirety. To complete this presentation, you will need the following file: p04_Summary You will save your presentation as: Lastname_Firstname_p04_Summary 1. Start PowerPoint, and then locate and open p04_Summary. Insert a Header & Footer on the Notes and Handouts with the page number, date, and time updated automatically, and the file name Lastname_Firstname_p04_Summary 2. Save the presentation in your PowerPoint Chapter 4 folder as Lastname_Firstname_ p04_Summary PowerPoint CHAPTER 4 More Skills 11 Prepare Presentations to Be Viewed Using Office PowerPoint Viewer
Transcript of Prepare Presentations to Be Viewed Using More...
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Copyright © 2011 by Pearson Education Inc. publishing as Prentice Hall. All rights reserved.From Skills for Success with Microsoft® PowerPoint 2010 Comprehensive
Present Data Using Tables, Charts, and Animation | Microsoft PowerPoint Chapter 4 More Skills: SKILL 11 | Page 1 of 4
� You can view a presentation on a computer system that does not have PowerPoint installed byusing the Package Presentation for CD feature.
� To view a presentation using the Package Presentation for CD feature, the Microsoft OfficePowerPoint Viewer must be installed. The Microsoft Office PowerPoint Viewer allows you torun the slide show on a computer system that does not have PowerPoint 2010 installed.
� You cannot edit a presentation that is being viewed on a system using the Viewer, but you canrun the slide show in its entirety.
To complete this presentation, you will need the following file:� p04_Summary
You will save your presentation as:� Lastname_Firstname_p04_Summary
1. Start PowerPoint, and then locate and open p04_Summary. Insert a Header & Footer onthe Notes and Handouts with the page number, date, and time updated automatically, andthe file name Lastname_Firstname_p04_Summary
2. Save the presentation in your PowerPoint Chapter 4 folder as Lastname_Firstname_p04_Summary
PowerPointCHAPTER 4
More Skills 11 Prepare Presentations to Be Viewed UsingOffice PowerPoint Viewer
Copyright © 2011 by Pearson Education Inc. publishing as Prentice Hall. All rights reserved.From Skills for Success with Microsoft® PowerPoint 2010 Comprehensive
Present Data Using Tables, Charts, and Animation | Microsoft PowerPoint Chapter 4 More Skills: SKILL 11 | Page 2 of 4
3. On the File tab, click Save & Send. Under File Types, click Package Presentation for CD,and then in the right panel, click the Package for CD button. Compare your screen with Figure 1.
In the Package for CD dialog box, you can specify where you want to copy the presentation and the Office PowerPoint Viewer program files. For example, you cancopy the presentation and program files to a writable CD, or you can copy the presentation and viewer to a network drive or folder on your computer.
Figure 1
Presentation filename displays
4. In the Package for CD dialog box, click Copy to Folder.
In the Copy to Folder dialog box, you can specify a folder name and location in whichthe presentation and the viewer will be stored.
5. In the Copy to Folder dialog box, verify that the Open folder when complete check box isselected. In the Folder name box, type Lastname_Firstname_p04_Summary
6. Click the Browse button, and then navigate to your PowerPoint Chapter 4 folder. ClickSelect, and then compare your screen with Figure 2.
Copyright © 2011 by Pearson Education Inc. publishing as Prentice Hall. All rights reserved.From Skills for Success with Microsoft® PowerPoint 2010 Comprehensive
Present Data Using Tables, Charts, and Animation | Microsoft PowerPoint Chapter 4 More Skills: SKILL 11 | Page 3 of 4
Figure 2
Check boxselected
Folder name
PowerPointChapter 4
folder selected
7. In the Copy to Folder dialog box, click OK. After you read the displayed message regardinglinked files, click No, and then compare your screen with Figure 3.
The files are copied to the folder that you created, and the folder displays the presentation file and the files needed by the viewer.
If you have copied the files to a flash drive, the slide show can be viewed on a systemwith a Windows operating system on which PowerPoint 2010 is not installed but onwhich the PowerPoint Viewer is installed. You can view the slide show by inserting theflash drive into the computer on which you wish to view the slide show, clicking theStart button, and then clicking Computer. Then, you can navigate to the locationwhere the folder is saved, open the folder, and then double-click the file name to startthe slide show.
Copyright © 2011 by Pearson Education Inc. publishing as Prentice Hall. All rights reserved.From Skills for Success with Microsoft® PowerPoint 2010 Comprehensive
Present Data Using Tables, Charts, and Animation | Microsoft PowerPoint Chapter 4 More Skills: SKILL 11 | Page 4 of 4
Figure 3
Files neededby viewerprogram
Presentation file
8. Close the folder to display PowerPoint. Close the Package for CD dialog box, and thenClose PowerPoint.
� You have completed More Skills 11
