Preopening Owner Checklist 39

8/10/2019 Preopening Owner Checklist 39

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HP HOTEL PRE-OPENING GUIDE

HP Hotels, Inc Preopening Owners Guide

Property Name Owner

Property Contact General Contractor

Location HP HotelsDate HP Properties

Brand Franchise Responsible Party

Application process

100% Satisfaction

Brand Initiatives/Access Codes

Brand Consultant visits D&C

Brand Standards

Compendium/ Guest Directories

Custom order supplies

Design ApprovalFinal Plan Approval

General Manager Approval

Hotel Opening Guide

Management Company Approval Letter

PMS System/ Satellite

Preliminary Plan submittal

Property Inn Code and Facility ID

Property Visits HPS

Schedule GM for Training

Schedule Owner/GM School Attendance

Sign contract for all PMS system Hardware

Sign Specifications

Staffing Guidelines

System Testing

Trend Analysis Report


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Property Name 0 Owner

Property Contact 0 General Contractor

Location 0 HP Hotels

Date 0 HP Properties

Departmental Items Responsible Party

Computer Equipment - IT

Departmental Inspections

Departmental Supplies

Detail room set up complete for staff

Diagrams for all departments

Directions list

Drivers for company vehicles

Ecolab

GM E-mailHazardous Communications

Health Department

Hire all line employees

Hire all Management Staff

HP web site

Implementation Guide

Key Control

Laundry Chemicals

Local Law Enforcement

Lost & Found

M3 TrainingMail Service

Maintenance Miscellaneous Tasks

Maintenance Shop

Meeting rooms

Meetings/ Pep Rally

Menu Building and printing

Mission Statement

Opening Objectives and Actions

Permits & Licenses

PAR Level and Inventory Forms

Parts, Stock, Tools and Equipment listPest Elimination


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Departmental Items Responsible Party

Pictures of Cut-off valves for manuals

PMS Installation and Training

Preventive Maintenance Program

Public Areas

Restaurant menu book covers

Review Departmental Activities

Review Standards manual

Review Systems of the Hotel

Room Inspection ChecklistCoffee Vendor Set up

Safe Deposit Keys & Forms

Smoke Detector log

Storerooms

Tools Required for Maintenance

TV Channel Lineup

USAToday Newspapers

Valet Service

Wake up Calls

Walk Rates & Referral List

Weather facts


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Furniture Fixtures & Equipment Responsible Party

Guest Rooms

Carpet

Cove Base

Wall Vinyl

Tile

Granite - tub surrounds

Granite - vanity tops

Bathroom Chrome

Shower Curtain & Liners

Bathroom Hardwired lights

Guestroom Hardwired lights

Guestroom lamps

Light Bulbs

Case Goods

Full Upholstry Seating

Mattresses

Window Treatments/ top of bed

HVAC/ ThermostatMicrofridge

Microwave

Kitchenettes

Art Work

Mirrors

TVs

DVD/ VCR/ Media Hub

Lock System

Corner Guards

Door Stops

Closet Racks


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Furniture Fixtures & Equipment Responsible Party

Public Space

Flooring

Wall Vinyl

Hardwire lights

Lamps

Art Work/ Mirrors

Kitchen/ Pantry Equipment

Fitness Center Equipment

Business Center Equipment

Case Goods

Full Upholstry Furniture

Interior Signage

Exterior Signage

TVs

Laundry Equipment (Guest & Public)

Pool Furniture

Office Furniture

PMS SystemMeeting Room Furniture

Van


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Operations Responsible Party

Audit/Front Office Check list

AT&T Linguistic Assistance

Bank Accounts

Business License

Cash Procedures

Ceremony day of opening

Certificate of Occupancy

City and County inspections

Contractor contact list

Contractor release of property

Copies of all certificates on file

Credit card accounts

Credit card interface

Daily Log book

Daily responsibilities and training

Dedicated power

Deep clean Hotel

Deposit drop log

Electrical water heater

ElectricalEmployee Break area

Equipment ship dates

Final Cleaning

Final punch list

Fire Alarm training and testing

First Guest

Gas

General Manager's temporary Office

Grand Opening

Guest Laundry

Health DepartmentID Numbers of equipment


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Operations Responsible Party

Installment Note/ Hardware sublease agreements

Insurance

Interface Equipment

Internet Service

Landscaping

Line Drops & Cables for computers & Phones

Liquor License

Meetings to track opening progress

New Hotel Opening Inspection check list

Opening Inspection

Opening Inventories

Permits

Phone #

Phones and Phone Line Operation

Plans submitted and approved

Pool Thing

Post Work Schedules

Proof of Insurance Forms

Reservation Satellite

Reservations - Establish pre sell datesRoom Design Packages

Satellite Installation

Satellite/TV/Security system

Security system

Service Contracts

Sounds System

Trash Removal

Under Construction Sign

Vending Machines

Vendor Walk thru

Verify all contracts for workWindow Washing


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Operating Supplies & Equipment Responsible Party

Linen and Terry

Bibles

Cabinets/ Desks

Carts, Supplies & Storerooms

Exercise Equipment

Guest Room Supplies/ amenities

Ice machines

Lockers

Maintenance Equipment

Order Linen/ Housekeeping Supplies

Pantry

Phone - Guestroom

Phone System

Office Supplies and Equipment

Vending/ Ice

Safety Deposit Boxes

In-Room Safes

Print Collateral

Cleaning Supplies


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Sales & Marketing Responsible Party

AAA

Billboards and DOT signs

Brochure/ Rack Cards

Competitive Analysis

Competitive Rate Survey

DOT Signage

Directory information

Feeder Market Publicity

FEMA

GDS Contact

Ground Breaking Press release

Join Chamber of Commerce

Hard Hat site tours

Literature

Mailing Lists

Marketing Plan

Marketing Programs

Media Lists

National Sales visitation

Onsite Sales Calls

Policies and Procedures

Preopening Marketing Budget

Preopening Sales Blitz

Pre-sell

Public Relations Plan

Response Letters

Sales Leads

Secure free listings

TA Commission

Telephone Directories

Travel & Directory ListingTravel Agent mail labels

Web Site maximized

Preopening Owner Checklist 39

Documents

Transcript of Preopening Owner Checklist 39