Pre-Submittal Meeting...info, email, signature of contact person, vendor number, project title &...

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CITY OF PHOENIX

REQUEST FOR QUALIFICATIONS

AVIATION DEPARTMENT

TERMINAL 2 CONCOURSE DEMOLITION

AND APRON RECONSTRUCTION

CONSTRUCTION MANAGER AT RISK (CMAR) SERVICES

PROJECT NOs. AV08000082 FAA & AV02000033

PROCUREPHX PRODUCT CATEGORY CODE 912000000

RFx 6000000601

August 23, 2018

Pre-Submittal Meeting

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Debra Russell, Contracts Specialist – Team Lead

Point of Contact for Submittals and RFQ Questions

Office of the City Engineer

[email protected] (602) 681-5713

Rubben Lolly, Civil Engineer III, Project Manager

Aviation Department

Gloria Hucher, Compliance Assistant

Equal Opportunity Department

[email protected] (602)-262-7716

Welcome and Introductions

mailto:[email protected]


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Meeting Overview

Vendor Registration

EOD Overview and DBE Program Requirements

Project Description and Scope of Work

Statement of Qualifications Evaluation Criteria

Statement of Qualifications Submittal Requirements

ProcurePHX and RFx Electronic Submittal

Important Dates: Selection Schedule

Questions?

Agenda

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Sign-in please

Sign-in sheet and PowerPoint will be posted City of Phoenix’s

ProcurePHX system (RFx: 6000000XXX):

https://eprocurement.phoenix.gov/irj/portal

And on Procurement’s website:

https://www.phoenix.gov/streets/procurement-opportunities

Click on respective project, then click on:

■ Planholder List ■ RFQ ■ Notification (if applicable)

Bidders Handbook – Step-by-step Guide to RFx Submittals

It is your responsibility as an RFQ holder to determine, prior to

submittal, if any Notifications have been issued

Please hold questions until Q&A period

This is the ONLY opportunity to discuss this project with City staff

Meeting Overview



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All Firms MUST Be Registered in the Vendor

Management System PRIOR TO SUBMITTING A

PROPOSAL

New Firms – After registering, the City will send an

e-mail with a vendor number approx. 2 days

NEW: NEW: Information on how to register with the

City is available at:

https://www.phoenix.gov/finance/vendorsreg

Vendor Registration

https://www.phoenix.gov/finance/vendorsreg

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Gloria Hucher, Compliance Assistant


[email protected]

(602) 262-7716



Equal Opportunity Department (EOD) is responsible

for ensuring contractors and consultants achieve full

compliance with all applicable federal regulations

during all phases of this project/contract:

EOD Overview

• Solicitation

• Bid/Submittal Verification

• Subcontract Approval

• Compliance Monitoring

• Prompt Payment

• Release of Retention

• Sanctions and Penalties

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49 CFR Part 26 mandates

recipient (City) administers a

Disadvantaged Business

Enterprise (DBE) Program

DBE Program

U.S. Department of Transportation (USDOT) assists in

the funding for this project, which is subject to the

requirements of the Federal Aviation Administration

(FAA) and 49 CFR Part 26.

Phoenix DBE Program has annual Overall DBE Goal

of 4.48% [to be achieved entirely with race- and

gender-neutral (RGN) means]

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Four Elements of Small Business Outreach

(demonstration of Good Faith Efforts):

1. Identify Opportunities

2. Communicate Broadly

3. Evaluate Proposals

4. Constructive Feedback

Small Business Outreach

Phoenix imposes Small Business Outreach

requirements in lieu of DBE Goals (RGN measure)

Submittal Requirements

(Due at time of submittal)

DBE Program

FORM EO1: Statement of Small

Business Outreach Commitment

Failure to submit = Non-Responsive

1 Form

Post-Award Submittal Requirements

(DUE prior to each GMP)

DBE Program

1. FORM EO2: Small Business

Outreach Efforts

2. Supporting documentation for

FORM EO2

3. FORM EO3: Proposed Statement

of Small Business Participation

* Good Faith Effort Documentation

Submit to EOD for review and approval prior to

execution of GMP

For more information, please contact:


Gloria Hucher

Compliance Assistant

(602) 262-7716

Email:

[email protected]


Project LocationPhoenix Sky Harbor International Airport

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Proposed Project AreaTerminal 2 (T2)

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Preconstruction and Construction services for the T2

Demolition and Apron reconstruction Project.

T2 Concourse, Apron, Terminal Processor and Parking

Garage are located at Terminal 2, west of Terminal 3 at

PSHIA

Design and Construction will be completed in two distinctly

separate Phases.

Phase 1 – AV08000082-FAA will Demolish T2 Concourse

building and existing Apron and reconstruct Apron to

accommodate new Taxilane east of Terminal 3 South

Concourse and RON Apron.

Phase 2 – AV02000033 will relocate art mural from T2

processor to the RCC and demolish theT2 processor and

garage after T2 is decommissioned.

Project Description

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Phase 1- AV08000082 FAA

Funded by Federal Aviation Administration (FAA)

Estimated construction cost $20.5 million

Disadvantage Business Enterprise (DBE) Market availability

has been established for this project

Project may be constructed in phases based on funding

availability and/or operational needs

Phase 2 - AV02000033

No Federal Funds utilized

Detail Scope and estimate to be defined at a later date

Mural relocation feasibility study completed by PHX to be

incorporated into the design and phasing of Phase 2

Project Description (Cont.)

Project Description (Cont.)

T2 Art Mural to be relocated from the processor to RCC

Scope of WorkIncludes but not limited to:

I - Pre-construction Services

Coordinate efforts with project Engineer, designer,

various City of Phoenix Departments, Aviation Divisions

and other stakeholders

Address all Federal, State and Local requirements

Provide project planning, scheduling and estimating for

the various phases of the project - minimizing impacts to

airport operations

Investigate utility conflicts

Arrange/manage procurement of materials and long-lead

items, as needed

Scope of Work (Cont.)

I - Pre-construction Services (cont.)

Provide detailed cost estimating, Guaranteed Maximum

Price(s) (GMP) schedules and knowledge of market place

conditions for the various phases of the project

Assist in the permitting processes

Advise the city on ways to gain efficiencies in project

execution and delivery

Perform constructability reviews of the plans and

specifications

Participate with the City in the DBE participation and

implementation process

I- Pre-construction Services (cont.)

Select subcontractors/suppliers for this project

Coordinate with the Labor Compliance Office to obtain the

appropriate Davis-Bacon wage schedule required for

construction services

Advise the City on choosing green building materials,

processes, and utilize the DCS Green Guide for sustainable

project implementation

Utilize the City’s web based project management system,

Unifier


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II - Construction Services

Phase1: Demolish the T2 Concourse and reconstruct the

T2 Apron

Phase 2: Relocate the T2 art mural, demolish the T2

Processor and T2 Parking Garage and furnish proposed

design solution for remaining area.

Manage all construction related contracts while meeting

city bid requirements including DBE program requirements

Arrange for procurement of materials and equipment

Bid, award, and manage all construction related contracts

while meeting City bid requirements including Davis Bacon

Act compliance and DBE participation


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II - Construction Services (cont.)

Coordinate with various City of Phoenix departments,

other agencies, utility companies, etc.

Provide quality control

Bond and insure the construction

Address all federal, state and local permitting

requirements

Maintain a safe & secure work site for all project

participants

Schedule and manage site operations


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The CMAR shall have comprehensive and

extensive Aviation experience

Flexibility

Availability

Promptness

Thorough design review

Time is of the essence … Entire Project

package including GMP needed by End of May

2019.

Project Expectations

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QUESTIONS?

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A. General Information (150 points)

B. Experience and Qualifications of the Firm (200 points)

C. Experience of Key Personnel to be Assigned (250 points)

D. Understanding of the Project and Approach to

Performing the Required Services (300 points)

E. Overall Evaluation of the Firm and its Perceived Ability to

Provide the Required Services (100 points)

F. Reference Check (75 points*)

Provide responses in the order listed in the RFQ

Be complete, be concise

Statement of Qualifications Criteria

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All Firms MUST be registered in the Vendor Management

System to SUBMIT a Proposal

If your firm is already registered with the City of Phoenix’s

ProcurePHX system, to login and access the electronic

solicitation visit:


Product Category Code is: 912000000

RFx Number is: 6000000601

The VENDOR NUMBER is to be included on the cover of

the Statement Of Qualifications

Statement of Qualifications Submittal


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Information Sheet (firm name, address, phone, contact

info, email, signature of contact person, vendor number,

project title & number, RFx number). Firm logo is optional.

Category code not required on the Information Sheet. Do

not include any additional information.

MAXIMUM pages permitted is 10 pages:

+ Evaluation Criteria (including organizational chart)

+ Additional Content = resumes or other information,

photos, charts / graphs or other evaluation content

= 10 MAXIMUM pages permitted

Statement of Qualifications Submittal (Cont.)

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Each page side with criteria information will be counted.

Pages that have photos, charts, and graphs will be counted toward maximum number of pages.

Information Sheet, front and back covers, Table of Contents and tab dividers will NOT be counted toward the maximum page limit, UNLESS they include information that may be considered by the selection panel.

Statement of Qualifications Submittal (cont.)

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Submit Electronically via ProcurePHX System:


SOQ and Form EO1 due:

12:00pm Noon – Arizona local time

Friday, September 7, 2018

Statement of Qualifications Submittal (cont.)


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Each SOQ will be evaluated according to the evaluation

criteria in the RFQ

One contractor will be selected

A contract will be executed upon completion of

negotiations of contract terms and City Council approval

Selection Process

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Failure to submit electronically through the

ProcurePHX online portal by the due date and time.

Violating “Contact with City Employees” policy.

Missing DBE Form EO1 and/or supporting

documentation (Exhibit C). Note: Please submit as a

separate electronic PDF.

Grounds for Disqualification

RFx Electronic Submittals

Log in to ProcurePHX portal:


Select RFx and Auctions tab on the Ribbon

You will be taken to the RFx (Event) Landing Page


Click the Refresh Button on the RFx (Event) Landing Page to see the most current information

Find the solicitation you’d like to view from the list, by RFx (Event) Number.

For this solicitation, your RFx (Event) Number is: 6000000XXX


The RFx (Event) Landing Page is also where you can find your saved RFx response.

Locate the desired RFx (Event) Number, and scroll to the right. You will see your RFx

response number shown as a hyperlink.

Click on the hyperlink, a new window will pop up to allow you to edit your RFx response.


Click the gray box next to the RFx (Event) Number you’d like to view. Then,

Click Display Event

This will open a new window to view the selected RFx

If you don’t see the new window, check your pop-up blocker


Update your Participation Status accordingly

Clicking Participate will allow you to get email notifications regarding your RFx Event, i.e. Notifications, New attachments.

Review RFx Information Tab for Start/Due dates/ Title of Solicitation


Click Create Response

Review Items Tab for

RFQ Evaluation Category

Yes/No questions

Review Notes and

Attachments Tab for

RFQ and Notifications


Click Create Response

Review Notes and

Attachments Tab for the

RFQ, Pre-Submittal

Presentation, Attendance

Sheet, and Notifications


Attach SOQ by clicking Add

Attachment

Click Browse in the pop up

window to navigate to the desired

attachment document


Once you’ve

selected your

document, add a

Description and

then click OK

The Summary Tab

provides a high-

level overview of

your RFx

Response


Click the CHECK button to ensure no system errors

Click the SUBMIT button to submit your RFx response


You will see a confirmation message that your response was

submitted

Click Close, and return to the RFx (Event) Landing Page


Click Refresh on the RFx (Event) Landing Page.

Locate the desired RFx (Event) Number, and scroll to the right.

Your Response Status should display as Submitted.

A Response Status of In Process, or Saved indicates you are still in edit mode,

and need to complete a step(s) before the system will update your RFxresponse to Submitted.

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SOQ’s Due September 7, 2018

Scope Meeting November 2018

Selection Schedule

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Current Opportunities – Project Specific RFQs / CFBs

Addenda / Notifications (if any)

Pre-Submittal Sign-in Sheet and Power Point Presentation

Project Interview Announcements

Awards / Results

Planholder List

Sign up for Procurement’s Weekly e-Newsletter

Bidders Handbook – Step-by-step Guide to RFx Submittals

The ProcurePHX online portal will be used for Professional

Services Solicitations


Procurement WEBPAGE



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E-mail your questions to:

[email protected]

PROJECT TITLE:

AVIATION DEPARTMENT

T-2 CONCOURSE DEMOLITION AND APRON RECONSTRUCTION

CONSTRUCTION MANAGER AT RISK (CMAR) SERVICES

PROJECT NOs. AV08000082 FAA & AV02000033

PROCUREPHX PRODUCT CATEGORY CODE 912000000

RFx 6000000601

Debra Russell, Contract Specialist – Team Lead

(602) 681-5317

OPEN FOR QUESTIONS&

Thank you for your interest in this project!!!

Questions After Today


Pre-Submittal Meeting...info, email, signature of contact person, vendor number, project title &...

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