Pre-proposal Conference Safety Program Management and Consulting Services

(RFP# 6100020601) Issuing Officer: Corey Walters

January 5, 2012, 9:00am to 11:00pm

1 Pre-proposal Conference Template Revision 2-3-2011

Agenda

Introductions & Housekeeping - Corey Walters Supplier Development and Support – Corey Walters BMWBO – Gayle Nuppnau Overview of RFP – Corey Walters RFP Requirements – Corey Walters Areas of Interest/Attention – Corey Walters Review of Questions and Answers – Corey Walters

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House Keeping

In the event of a fire drill: Exit building via stairs Cross Walnut Street Gather in grass at Forum Building

Restrooms through secure door to the left Sign attendance register Provide business card Sign in sheet will be posted to eMarketplace

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Your Gateway to All Procurement Information Links to: Supplier Service Center PA e-Marketplace PA Supplier Portal Procurement Handbook

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Supplier Development & Support

www.eMarketplace.state.pa.us Your Gateway to Contract Information

Solicitations Tabulations Awards Contracts Sole Source Upcoming Procurements Links:

Supplier Service Center Treasury Contracts

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Supplier Development & Support

www.pasupplierportal.state.pa.us

Your Gateway to Procurement New Supplier Registration

Manage company data

Link: Supplier Service Center

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Supplier Development & Support

Resources Frequently Asked Questions How to Register E-Alerts COSTARS Reset Password Resource Toolbox Brochures Guides

Supplier Service Center

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Supplier Development & Support

Supplier Development & Support

Pamphlets available on Table: Doing Business with the Commonwealth Vendor Registration

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Telephone - Toll Free: 877-435-7363 Telephone - Harrisburg: 717-346-2676 Web: www.pasupplierportal@state.pa.us e-Mail: RA-PSC Supplier Requests@state.pa.us

Vendor Registration Guide Bidding Reference Guide eAlerts W-9 Form

Supplier Development & Support

Proposals Due

Sealed proposal must be received on or before January 25, 2012 at 3:00 PM EST.

Address to the Issuing Office at the following address:

Department of General Services Bureau of Procurement

Attn: Corey Walters 555 Walnut Street, 6th Floor

Harrisburg, PA 17101 REF: See next slide for important information to include

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ADDRESS PROPERLY Please include: RFP Number 6100020601 Number Multiple Package

(i.e. 1 of 3, 2 of 3, etc.) Must be Sealed Allow time for delivery

If the proposal is delivered in person at DGS-BOP, Forum Place, you

will receive a receipt for your proposal.

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Proposal Package Notes

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Bureau Of Minority and Women Business Opportunities

BMWBO Ms. Gayle Nuppnau

Procurement Liaison Telephone: (717) 346-3819

E-Mail: gnuppnau@state.pa.us

Bureau of Minority & Women Business Opportunities

Workers Compensation

BACKGROUND: The Commonwealth of PA is self-insured for workers’ compensation

coverage. Although we are self-insured, we do not administer our claims. A procurement to obtain workers’ compensation claims administration services is currently pending.

An Accident and Illness Prevention Program (AIPP) is required by the Bureau of Workers’ Compensation for all self-insured employers. With prior procurements, safety services were included with the workers’ compensation claims administration contract. Due to an added emphasis on safety, the Commonwealth is choosing to procure safety services separate from the workers’ compensation contract. Data for evaluating safety metrics will be obtained by the offeror directly from the workers’ compensation claims administrator.

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The offeror will work with the Office of Administration staff as well as staff in each of the agencies covered by the program, which are listed in Appendix B of the RFP, and the offeror must be able to perform or procure all services related to the Bureau of Worker’s Compensation regulations regarding AIPP.

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Read through the RFP including the Appendices carefully and submit a complete proposal.

Please define the terminology that is used within the RFP response.

Do not assume the reviewing committee members have the same understanding of terms that are used routinely in your organization.

Most of the tasks in the RFP seek the offerors best proposal, rather than dictating a specific approach. However, some tasks must be completed as requested. For those required tasks, instead of simply responding “we can do that”, please explain how the service will be performed or provide experience in performing the task. This will demonstrate to the committee that you fully understand the requirement.

CRITICAL POINTS OF THE RFP

Although offerors are not permitted to provide an Alternate Proposal (Reference I-16 of the RFP), offerors should be creative in the solution being provided. That being said, modifications of the tasks descriptions are permitted (Reference II-3, Work Plan); however, reasons for changes should be fully explained. If more than one approach is apparent, comment on why you chose a specific approach.

As mentioned in the RFP, the Commonwealth is not subject to OSHA. Therefore, compliance is measured based on the requirements of the AIPP and Commonwealth policies and procedures related to health and safety.

Offerors should be aware that the former contract did not require the

same services as requested in this RFP. Therefore, pricing and staffing levels of the current contract may not be relevant to this procurement.

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Offerors should carefully review expenses that are allowed to be billed in addition to the annual and hourly rates for consultant work. Part IV-4, l. Expenses is requesting a response on how costs will be kept to a minimum. DO NOT provide any costs in this section nor in any other parts of the Technical Submittal. Offerors may not charge any fees to prepare for the implementation of the contract.

RFP Structure

Proposal is divided into the following three (3) parts that must be submitted in three (3) separate individual sealed envelopes: Technical Requirements = 50% of total points Disadvantaged Business Submittal = 20% of total points Cost Submittal = 30% of total points Bonus Points: Domestic Workforce Utilization & Enterprise Zone

Proposal Submission Deadline- January 25, 2012, 3:00pm EST

Proposal Quantities 6 paper copies of Technical submittal 2 paper copies of Cost submittal 2 paper copies of Disadvantaged Business submittal 2 complete and exact electronic copies of the entire proposal (Technical, Cost,

and Disadvantage Business), along with all requested documentation on CD-ROM or Flash Drive in Microsoft Office or Microsoft Office-compatible format.

Award structure: Single award

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RFP Requirements

Mandatory Response Requirements Financials Personnel Qualifications Solutions Other

Contract Requirements Signed by an official authorized to bind the company to a contract Must obtain 70% of total available technical points to advance If you specify that the proposal is not firm for the time period specified in

Section I-12 of the RFP, your proposal may be rejected. If there are any assumptions included in the cost submittal, your

proposal may be rejected. If you state that the proposal is contingent on negotiation of offeror

terms and conditions, your proposal may be rejected.

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Review of Questions received by December 30, 2011

Additional Questions Please be sure to write down all your

questions on the Q&A sheets provided.

Questions

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Questions & Answers

Answers provided today are considered unofficial and not binding.

All questions and responses will be posted on the DGS Emarketplace Website:

http://www.emarketplace.state.pa.us

Thank-you for attending today’s Pre-proposal conference

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