PRE-PROCUREMENT CONFERENCE

PRE-PROCUREMENT CONFERENCEApril 25, 2012 (Wednesday), 7:00AM @ NHQ Main Conference Room

(Pre Procurement Conference on Various Equipment)

I. Invocation - BAC Secretariat

II. Call to order - Chairman

III. Determination of quorum

Chairman - Secretariat, do we have a quorum?

Head Secretariat - Yes, Mr. Chairman, we have a quorum (based on the

attendance sheet)

IV. Introduction of Attendees - (BAC Secretariat)

- a. BAC members

- b. BAC Sec/TWG

V. Approval of Minutes of the Previous Meeting

VI. Pre-Procurement Conference Proper

Head, Secretariat - with the permission of the Chairman, we shall now

proceed with the PRE PROCUREMENT conference

proper

Chairman - Alright, proceed

VI. a. Presentation of Equipment to be procured

Head, Secretariat - The equipment for procurement are as follows:

ISO/ANTI-TERRORISM EQPT

PNP-12-01G: 1000 units Ballistic Helmets with an ABC P17,868,000.00

INVESTIGATION EQPT

PNP-12-02G: 1,150 units Investigation Kit with an ABC P29,900,000.00

CDM EQPT

PNP-12-03G: 2,000 units Hand & Body Protectors with an ABC P12,238,000.00 PNP-12-04G: 2,000 units Anti-Riot Shields with an ABC P13,330,000.00 PNP-12-05G: 2,000 units Anti Riot Helmets with an ABC P8,528,000.00 PNP-12-06G: 2,000 units Truncheon with an ABC P246,000.00

MOBILITY

PNP-12-07G: 122 units Mountain Bikes with an ABC P3,289,486.00

Chairman - May we know whether the funds for the items subject

for pre procurement are available?

DC Member - Yes, Mr. Chairman. DBM issued a SARO amounting to

P1,746,070,510.00 for CEP chargeable against FY 2011

GAA.

VI.b. Presentation of Bid Data Sheet - (BAC Secretariat)

Chairman - Are there any questions on the Bid Data Sheet? If

none, secretariat, please proceed to the next

presentation.

VI.c. Presentation of NAPOLCOM Specification for each item

Head, secretariat - Mr. Chairman, may I call on the Head, Technical

Working Group to present the NAPOLCOM

approved technical specifications on the aforesaid

equipment.

Head, TWG -

Chairman - Are there any questions, clarifications, comments

etc. on the items for procurement? If none,

secretariat, are we ready to post the invitation to bid

based on our timeline to include the date for the pre-

bid conference and the bid opening?

Head, Secretariat - YES, Mr. Chairman

VI.d. Presentation of Invitation to Bid

Head, Secretariat - Mr. Chairman, shown on the screen is the Invitation

to Bid, specified therein are the pre-bid conference

schedule, the items for procurement with the

corresponding ABC and amount of the bid

documents.

VII. Other Matters -

VIII. Adjournment

Chairman - Since there are no more things to be discussed, do I

hear a motion from the members of the BAC for

adjournment?.....It has been moved and seconded

that this conference be adjourned. Therefore the

conference is hereby adjourned.

PRE-PROCUREMENT CONFERENCEMay 17, 2012 (Thursday), 7:00AM @ NHQ Main Conference Room

(Pre Procurement Conference on Various Equipment)

I. Invocation - BAC Secretariat

II. Call to order - Chairman

III. Determination of quorum

Chairman - Secretariat, do we have a quorum?

Head Secretariat - Yes, Mr. Chairman, we have a quorum (based on the

attendance sheet)

IV. Introduction of Attendees - (BAC Secretariat)

- a. BAC members

- b. BAC Sec/TWG

V. Pre-Procurement Conference Proper

Head, Secretariat - with the permission of the Chairman, we shall now

proceed with the PRE PROCUREMENT conference

proper

Chairman - Alright, proceed

V.a. Presentation of Equipment to be procured

Head, Secretariat - The equipment for procurement are as follows:

MOBILITY

PNP-12-13G: 318 units Patrol Jeep with an ABC P309,460,905.00 PNP-12-14G: 69 units Patrol Utility Vehicle with an ABC P64,597,800.00 PNP-12-15G: 4 units Motorized Banca with an ABC P10,015,978.00

FIREPOWER

PNP-12-16G: 59, 904 units Caliber 9mm Pistol with an ABC P1,198,080,000.00

Breakdown :Funding source units ABC

2011 22,603 452,060,000.002011 addendum 12,696 253,920,000.00CEP 2012 24,605 492,100,000.00

Chairman - May we know whether the funds for the items subject

for pre procurement are available?

DC Member - Yes, Mr. Chairman. DBM issued a SARO amounting to

P1,746,070,510.00 for CEP chargeable against FY 2011

GAA.

V.b. Presentation of Bid Data Sheet - (BAC Secretariat)

Chairman - Are there any questions on the Bid Data Sheet? If

none, secretariat, please proceed to the next

presentation.

V.c.Presentation of NAPOLCOM Specification for each item

Head, secretariat - Mr. Chairman, may I call on the Head, Technical

Working Group to present the NAPOLCOM

approved technical specifications on the aforesaid

equipment.

Head, TWG -

Chairman - Are there any questions, clarifications, comments

etc. on the items for procurement? If none,

secretariat, are we ready to post the invitation to bid

based on our timeline to include the date for the pre-

bid conference and the bid opening?

Head, Secretariat - YES, Mr. Chairman

V.d. Presentation of Invitation to Bid

Head, Secretariat - Mr. Chairman, shown on the screen is the Invitation

to Bid, specified therein are the pre-bid conference

schedule, the items for procurement with the

corresponding ABC and amount of the bid

documents.

VI. Approval of Minutes of the Previous Meeting

VII. Other Matters -

VIII. Adjournment

Chairman - Since there are no more things to be discussed, do I

hear a motion from the members of the BAC for

adjournment?.....It has been moved and seconded

that this conference be adjourned. Therefore the

conference is hereby adjourned.

PRE-PROCUREMENT CONFERENCEMay 30, 2012 (Wednesday), 8:00AM @ NHQ Main Conference Room

(Pre Procurement Conference on Various Equipment)

I. Invocation - BAC Secretariat

II. Call to order - Chairman

III. Determination of quorum

Chairman - Secretariat, do we have a quorum?

Head, Secretariat - Yes, Mr. Chairman, we have a quorum (based on the

attendance sheet)

IV. Introduction of Attendees - (BAC Secretariat)

- a. BAC members

- b. BAC Sec/TWG

V. Pre-Procurement Conference Proper

Head, Secretariat - with the permission of the Chairman, we shall now

proceed with the PRE PROCUREMENT conference

proper

Chairman - Alright, proceed

V.a. Presentation of Equipment to be procured

Head, Secretariat - The equipment for procurement are as follows:

Public Bidding No. Year Item ABC

COMMUNICATION EQUIPMENTPNP-12-01G 750 units Digital Handheld Radio 98,437,500.00

PNP-12-02G APP 2012 400 units Digital handheld Radio 52,500,000.00

PNP-12-03G 42 units Digital Base Radio 9,030,000.00

PNP-12-04G APP 2012 31 units Digital base Radio 6,665,000.00

PNP-12-05G 40 units Digital Mobile Radio 4,800,000.00

PNP-12-06G APP 2012 34 units Digital Mobile radio 4,080,000.00

PNP-12-07G 1 unit 9 Channel DTS 87,162,040.00

PNP-12-08G 1,621 units VHF Handled Radios w/ Complete Accessories

28,821,380.00

PNP-12-09G APP 2012 12,938 units VHF Handled Radios w/ Complete Accessories

230,037,640.00

PNP-12-10G 289 units VHF Base Radios w/ Accessories 23,617,080.00

PNP-12-11G APP 2012 948 units VHF Base Radios w/ Accessories 77,470,560.00

PNP-12-12G 43 units VHF Repeater w/ Accessories 7,654,000.00

PNP-12-13G APP 2012 39 units VHF Repeater w/ Accessories 6,942,000.00

ISO/ANTI TERRORISM

PNP-12-14G 1,000 units Tactical Vest/PBA with 2 plates, level IV-A 48,137,000.00

PNP-12-15G 1,000 units Personal body Armor Vest with 2 plates, level IV-A

47,896,000.00

PNP-12-16G 1,000 units Ballistic Helmet (2nd Public Bidding) 17,868,000.00

CLOTHING ACCESSORIESPNP-12-17G 90,000 units Patrol Shirt 49,500,000.00

PNP-12-18G 90,000 units Patrol Shoes 130,500,000.00

INFRASTRUCTURE

PNP-12-19G PNCO Quartering Unit 38,000,000.00

Chairman - May we know whether the funds for the items

subject for pre procurement are available?

DC Member - Yes, Mr. Chairman. DBM issued a SARO amounting

to P1,746,070,510.00 for CEP chargeable against

FY 2011 GAA. The SARO 2012 has not been

release. For the items falling under CEP 2012, the

SARO is not yet available but the funds are included

in the 2012 approved GAA. For the PNCO

Quartering Unit, the funds will come from the TR of

the PNP.

V.b. Presentation of Bid Data Sheet - (BAC Secretariat)

Chairman - Are there any questions on the Bid Data Sheet? If

none, secretariat, please proceed to the next

presentation.

V.c.Presentation of NAPOLCOM Specification for each item

Head, secretariat - Mr. Chairman, may I call on the Head, Technical

Working Group to present the NAPOLCOM

approved technical specifications on the aforesaid

equipment.

Head, TWG -

Chairman - Are there any questions, clarifications, comments

etc. on the items for procurement? If none,

secretariat, are we ready to post the invitation to bid

based on our timeline to include the date for the pre-

bid conference and the bid opening?

Head, Secretariat - YES, Mr. Chairman

V.d. Presentation of Invitation to Bid

Head, Secretariat - Mr. Chairman, shown on the screen is the Invitation

to Bid, specified therein are the pre-bid conference

schedule, the items for procurement with the

corresponding ABC and amount of the bid

documents.

VI. Approval of Minutes of the Previous Meeting

VII. Other Matters -

VIII. Adjournment

Chairman - Since there are no more things to be discussed, do I

hear a motion from the members of the BAC for

adjournment?.....It has been moved and seconded

that this conference be adjourned. Therefore the

conference is hereby adjourned.

PRE-PROCUREMENT CONFERENCEJune 13, 2012 (Wednesday), 7:00AM @ PNP Ante Room

(Pre Procurement Conference on Various Equipment)

I. Invocation - BAC Secretariat

II. Call to order - Chairman

III. Determination of quorum

Chairman - Secretariat, do we have a quorum?

Head, Secretariat - Yes, Mr. Chairman, we have a quorum (based on the

attendance sheet)

IV. Introduction of Attendees - (BAC Secretariat)

- a. BAC members

- b. BAC Sec/TWG

- c. End-users

V. Pre-Procurement Conference Proper

Head, Secretariat - with the permission of the Chairman, we shall now

proceed with the PRE PROCUREMENT conference

proper

Chairman - Alright, proceed

V.a. Presentation of Equipment to be procured

Head, Secretariat - The equipment for procurement are as follows:

Public Bidding No.

Item ABC

MOBILITY

PNP-12-01G 887 units Motorcycle 125cc 75,501,440.00PNP-12-02G 242 units Patrol Jeep 235,345,000.00PNP-12-03G 46 units Personnel Carrier (4x4) 66,126,150.00PNP-12-04G 23 units Patrol Jeep (For ARMM TISP) 23,000,000.00FIREPOWERPNP-12-05G 30 units Sub Machine Gun 10,650,000.00

PNP-12-06G 1,800 units Assault Rifle (Cal 5.56mm) 213,998,400.00

INTEL/INVES EQUIPMENTPNP-12-07G 1 unit Crime Data Processing 57,000,000.00

PNP-12-08G 100 units Investigative Kit 62,000,000.00PNP-12-09G 1 Lot Integrated Ballistics Information System

(IBIS)137,000,000.00

PNP-12-10G 11 units Polygraph Machine 12,117,325.00INFRASTRUCTURE PROJECTPNP-12-11G 22 Bldgs Police Sations (ARMM TISP) 113,366,000.00

Chairman - May we know whether the funds for the items

subject for pre procurement are available?

DC Member - For the items under CEP 2012, the SARO is not yet

available but the funds are included in the 2012

approved GAA. For items under ARMM TISP the

SARO is already available.

V.b. Presentation of Bid Data Sheet - (BAC Secretariat)

Chairman - Are there any questions on the Bid Data Sheet? If

none, secretariat, please proceed to the next

presentation.

V.c.Presentation of NAPOLCOM Specification for each item

Head, secretariat - Mr. Chairman, may I call on the Head, Technical

Working Group to present the NAPOLCOM

approved technical specifications on the aforesaid

equipment.

Head, TWG -

Chairman - Are there any questions, clarifications, comments

etc. on the items for procurement? If none,

secretariat, are we ready to post the invitation to bid

based on our timeline to include the date for the pre-

bid conference and the bid opening?

Head, Secretariat - YES, Mr. Chairman

V.d. Presentation of Invitation to Bid

Head, Secretariat - Mr. Chairman, shown on the screen is the Invitation

to Bid, specified therein are the pre-bid conference

schedule, the items for procurement with the

corresponding ABC and amount of the bid

documents.

VI. Approval of Minutes of the Previous Meeting

VII. Matters Arising from the Minutes -

VIII. Other Matters -

IX. Adjournment

Chairman - Since there are no more things to be discussed, do I

hear a motion from the members of the BAC for

adjournment?.....It has been moved and seconded

that this conference be adjourned. Therefore the

conference is hereby adjourned.

PRE-PROCUREMENT CONFERENCEJune 19, 2012 (Tuesday), 2:00PM @ PNP Main Conference Room

(Pre Procurement Conference on Various Equipment)

I. Invocation - BAC Secretariat

II. Call to order - Chairman

III. Determination of quorum

Chairman - Secretariat, do we have a quorum?

Head, Secretariat - Yes, Mr. Chairman, we have a quorum (based on the

attendance sheet)

IV. Introduction of Attendees - (BAC Secretariat)

- a. BAC members

- b. BAC Sec/TWG

- c. End-users

V. Pre-Procurement Conference Proper

Head, Secretariat - with the permission of the Chairman, we shall now

proceed with the PRE PROCUREMENT conference

proper

Chairman - Alright, proceed

V.a. Presentation of Equipment to be procured

Head, Secretariat - The equipment for procurement are as follows:

Public Bidding No.

Item Unit Price ABC

ISO & ANTI-TERRORISMPNP-12-01G 1,182 units Ballistic Helmet 16,000.00 18,912,000.00PNP-12-02G 1,182 units Tactical Vest Level IV-A 43,085.00 50,926,470.00PNP-12-03G 1,000 units Personal Body Armor Level IV-A 42,885.00 42,885,000.00

INFRASTRUCTURE PROJECTPNP-12-04G 1 unit Crime Laboratory Building 38,000,000.00 38,000,000.00

Chairman - May we know whether the funds for the items

subject for pre procurement are available?

DC Member - For the items under CEP 2012, the SARO is not yet

available but the funds are included in the 2012

approved GAA.

V.b. Presentation of Bid Data Sheet - (BAC Secretariat)

Chairman - Are there any questions on the Bid Data Sheet? If

none, secretariat, please proceed to the next

presentation.

V.c.Presentation of NAPOLCOM Specification for each item

Head, secretariat - Mr. Chairman, may I call on the Head, Technical

Working Group to present the NAPOLCOM

approved technical specifications on the aforesaid

equipment.

Head, TWG -

Chairman - Are there any questions, clarifications, comments

etc. on the items for procurement? If none,

secretariat, are we ready to post the invitation to bid

based on our timeline to include the date for the pre-

bid conference and the bid opening?

Head, Secretariat - YES, Mr. Chairman

V.d. Presentation of Invitation to Bid

Head, Secretariat - Mr. Chairman, shown on the screen is the Invitation

to Bid, specified therein are the pre-bid conference

schedule, the items for procurement with the

corresponding ABC and amount of the bid

documents.

VI. Approval of Minutes of the Previous Meeting

VII. Matters Arising from the Minutes -

VIII. Other Matters - (See attached)

IX. Adjournment

Chairman - Since there are no more things to be discussed, do I

hear a motion from the members of the BAC for

adjournment?.....It has been moved and seconded

that this conference be adjourned. Therefore the

conference is hereby adjourned.

Other Matters:

1. Press release re Procurement of 9mm Pistol

For BAC approval

2. Request of CLG to change the mode of procurement of the IBIS/FIS from PB to Direct

Contracting

For BAC discussion