Pre-Participation Manual-S-P Generic v1.2 10.13.16...Student/Parent Pre-Participation Registration...
Transcript of Pre-Participation Manual-S-P Generic v1.2 10.13.16...Student/Parent Pre-Participation Registration...
Pre-ParticipationManualStudent-ParentEdition
Student/ParentPre-ParticipationRegistration
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TABLEOFCONTENTS
Introduction 2
HowdoIcreateanaccountonline? 2,3
HowdoIcreateanaccountviasmartphone? 4,5
BothStudentandParentalreadyhaveanaccount,skiptopage6 6
AthleticPre-ParticipationWebForms 6
WheredoIfindthePre-ParticipationWebForms? 6
WhatdoIneedtodotocompletetheonlineforms? 6-8
CompletingAthleticPre-ParticipationFormsoverview 9
Completingaweb-form 10
Completinganuploadonlyform 11
UploadOnlyExample 12
WhathappensafterIdigitallysignoruploadaform? 13
HowdoIscananduploadacopyofpre-participationforms? 14
Needassistance? 14
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IntroductiontoPre-ParticipationWebFormsonPlanetHS
AthletesandParents
YourOrganization/District/SchoolhaspartneredwithPlanetHStoprovidedigitalpre-participationathleticwebforms.StudentathletesandparentswillnowcompletePre-ParticipationathleticformsonlineviaPlanetHS.Here’swhatyouneedtoknow.
HowdoIcreateanaccount?CreateaPlanetHSaccountoneoftwosimpleways.Ifyoualreadyhaveanaccount,skiptopage6.
OptionNumberOne:Createanaccountonlinefromyourcomputer
1. Gotowww.planeths.com
2. ClicktheSignUpbuttonfoundintheupperright-handcornerofyourscreen.
3. FillintheUserInformationtocreateyouraccountandprofile.
ClickontheSelectanAccountTypeboxandselecteitherStudentorParent.
Starttypingthenameoftheschoolinwhichyoustudy.Selectyourschoolfromthedropdownlistthatappears.*Ifyourschooldoesnotappear,selectyourStateintheoptionalbox.Thiswillhelpfilterschools.
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4. ClicktheSignUpbuttontocreateyourPlanetHSaccount.
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Checkbothstayinformedboxestoreceivethemostup-to-datecommunications.
Enteryourphonenumberandmobilecarrier.AfterclickingSignUp,youwillreceiveaconfirmationtextmessagefromthePlanetHSshortcode69274.
**YoumustrespondYEStobeginreceivingSMSnotifications.**
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OptionNumberTwo:Createanaccountviasmartphone
Eachschool,club,class,andteamhaveaspecificcodetheycangiveouttotheirparents,students,athletes,etc.Textthisspecificcodeto69274andPlanetHS/K8textsbackalinkthatallowsyoutoquicklycreateanaccount/login(withlimitedinformationneeded)andthenitinstantlyfollowsthatspecificschoolorclass,club,orteam!
1. Textthespecificcodegiventoyoubyyourschoolto69274.Forexample:
2. PlanetHSwillsendyouatextwithadirectlink.Clickonthislink.
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3. Youwillthenseeoneofthescreensbelow:a. Ifyouarenewuserandneedtocreateanaccount,youwillseeascreensimilar
totheonebelow.FillinyouraccountdetailsandclicktheSignUpbuttonfoundatthebottomofyourscreen.
b. IfyouhaveanaccountonPlanetHS/K8,clicktheLogInbutton.EnteryourlogininformationandclicktheLogInbuttonatthebottomofyourscreen.
Onceloggedin,youwillinstantlyFollowthespecificSchool,Class,Club,orTeam!
*IfyouarealreadyloggedintoPlanetHS/K8,youwillbypassthelogin/accountcreationscreenandinstantlyFollowthespecificschool,class,club,orteam!
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WheredoIfindthePre-ParticipationWebForms?
Whenloggedintoastudentorparentaccount,hoverovertheAthleticFormstabnearthetopofyourscreen.ClickontheAthleticParticipationlink.ThiswilltakeyoutoyourPre-ParticipationRegistrationOverviewpage.
WhatdoIneedtodotocompletetheonlineforms?
Inordertodigitallysignandsubmittherequireddocuments,followthebelowsteps:
1. Linkyouraccountwithyourparent/legalguardian'saccount-afterlinkingaccounts,youareenabledtoview,complete,andsubmitallrequiredforms.Clickontheshortvideotowatchthelinkingprocess,thenClickontheLinkAccountbuttontotherightofthehow-tovideo.
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2. Entertheparent/guardianorstudentemailaddressyouwishtolink.ClickSend.
*Ifyourstudentorparentalreadyhasanaccount,anemailrequestwillbesenttothemtoapproveyourrequesttolink.Iftheydonothaveanaccount,anemailinvitationwillbesenttothemtocreateanaccountandthencompletethelinkingaccountprocess.
3. Reviewandapproveanypendingaccountlinkrequests
1. ItemnumbertwoonthePre-ParticipationOverviewPage,seepage6,hasaClickHerelinktoviewandapproveanypendinglinks.Yourstudentathleteorparentmayhavealreadysentyoualinkrequest.
OR
2. FromtheLinkAccountRequestemailsentafterstep#3,clickonthelinkfoundwithintheemail.Youwillbedirectedtothelinkedaccountsapprovalpagetoapproveanypendinglinkedaccountrequests.
*Studentsareabletocompleteformswithoutlinkingaccounts.Onlyoncetheparent/legalguardianandstudentathleteaccountsarelinkedwilltheformsbeavailablefortheparent/legalguardiantocompleteanddigitallysign.Clickoneachformlinktoreview,complete,anddigitallysign.
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4. SportInterest:selectthesportsinwhichyouplantoparticipate.Thisallowsthecoaches,aswellastheAthleticDirectorsandAthleticSecretaries,theabilitytoviewboththeformsandtheirstatuswithregardstotheircompletion.Ifyoudonotseeyoursportlisted,contacttheAthleticDirectoratyourschool.
5. AdditionalSchoolParticipation-Selectanyadditionalschools,otherthanyouraccounthomeschool,atwhichyoumaybeparticipatinginathletics.ThisallowstheAthleticDirectorsatthoseschoolsaccessyourforms.
1. ForExample,ifyouarestudyingatamiddleschool,participateinamiddleschoolsportANDplayonahighschoolteam.Youwouldenterthenameofthehighsschoolandselectyourhighschoolfromthedropdownlistofchoices.
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CompletingAthleticPre-ParticipationFormsOverview
YourOrganization/District/SchoolhasrequestedyoucompleteanddigitallysignonlineAthleticPre-ParticipationWebForms.Studentsareabletocompletetheformsbeforeaparent/legalguardianaccountislinked.
Youwillseeacombinationofthefollowingtypesofformsrequiredatyourschool:
1. Web-form-thistypeofformallowsyoutoenterinformationonlineandresemblestheprinted-paperforms.Oncealltheinformationisfilledout,youclickontheSign&Submitbuttontodigitallysignandsubmittheformtoappropriatestaffatyourschool.
2. UploadOnly-thisallowsforpaperformsthatcannotyetbecompletedviaweb-forms.Forexample,thephysicalexamformconductedbyaphysicianorabirthcertificate.Theuploadoptionallowsyoutoscan/takeapictureoftheformanddirectlyuploadit.
• Eitherparentorstudentcaninitiatethecompletionoftheforms.IfthestudentcompletesanddigitallysignstheformfirstthenPlanetHSwillsendanSMSandemailnotificationtothelinkedparent,alertingthemapendingactionisrequiredfromthem.IftheparentcompletesanddigitallysignsaformfirstthenthelinkedstudentwillreceivetheSMSandemailnotificationalertingthemapendingactionisrequiredfromthem.Inadditiontothecourtesynotifications,bothparentandstudentcanloginatanytime,clickontheAthleticPre-Participationlinkreferencedabove,toviewformstatuses,reviewsignaturesneeded,andcompletenecessaryformrequirements.
• Faculty/Staffatyourschoolwillthenreceivenoticethatallrequiredsignatureshavebeenmadeandtheycanreviewandaccepteachform.
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Tocompleteanddigitallysignweb-forms,followthestepsbelow:
1. Ensurebothstudentandparenthavecreatedandlinkedaccounts.2. Oncebothstudentandparentaccountsarelinked,web-formsanduploadformswill
becomeactivetocomplete.3. Clickontheformyouwishtocompleteanddigitallysign.
a. Formswilldifferfromschooltoschool,belowisanexamplesetofforms
4. Accuratelyanswerallquestions.Ifyouhavenotrespondedtoormissedaquestion,thesystemwillhighlightthespecificquestion(s)thatarerequiredbeforetheformwillbesaved.
5. Onceallrequiredresponsesarecomplete,clicktheSign&Submitbuttonatthebottomofthepage.Thiswillcompleteyourdigitalsignatureforthatspecificform.Adigitaltimestampwillnowappearontheformtoshowyouhavecompletedanddigitallysignedthatspecificform.
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TocompleteUploadOnlyforms,followthestepsbelow:
1. Ensurebothstudentandparenthavecreatedandlinkedaccounts.2. Oncebothstudentandparentaccountsarelinked,web-formsanduploadformswill
becomeactivetocomplete.3. Clickontheformyouwishtocompleteanddigitallysign.
a. Formswilldifferfromschooltoschool,belowisanexamplesetofforms
4. Scanorphotographtheentireform(inasinglescanorphotograph),makingsurethefinalimageislegible.
5. ClicktheUploadbutton6. Searchforthescanorphotographoftheformonyourcomputerorsmartphoneand
selectitforupload.7. Fillintheapprovalorsignaturedates8. ClicktheUploadbuttontocompletetheupload
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UploadOnlyExample
Pre-ParticipationPhysicalEvaluation-PhysicalExaminationForm
ThePhysicalExaminationFormcannotbecompletedasaweb-form.Thisformshouldbeprinted,completedbyyourphysician,handsignedbyboththestudentandtheparent,scannedorphotographed,thenuploadedtotheappropriateformonPlanetHS.
Toprintthephysicalexaminationform,followthestepsbelow:
1. ClickonthePre-ParticipationPhysicalEvaluation-PhysicalExaminationFormlink.2. ClickonthePrintDocumentbutton.3. Printacopyofthisformtobringtoyourphysician.4. ThisformistobecompletedbyaphysicianandthenuploadedtoPlanetHS.Reference
directionsforUploadOnlyformsintheprevioussection.
OR
5. ThePhysicalExaminationformwillonlyneedtobeuploadedanddigitallysignedbyeithertheparentorthestudentsinceboththeparentandstudenthavetophysicallysignthepaperformbeforeitisscannedanduploadedtoPlanetHS.
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WhathappensafterIdigitallysignoruploadaform?
MostPre-Participationweb-formsrequirethedigitalsignatureoftheboththestudentandparent. Ifarequiredsignatureisoutstanding,PlanetHSwillsendacourtesynotificationtotheremainingrequiredperson.ThispersonwillverifyresponsesareaccurateandthendigitallysigntheformbyclickingontheSign&SubmitFormbuttonatthebottomofthepage.Youwillseethedigitaltimestampandsignatureforanypersonswhohavealreadycompletedandsignedoffonthatparticularform.UploadOnlyformsonlyrequireeitherthestudentORparenttouploadtheform,notboth.
9. Ifallrequiredsignatureshavebeenmet,theathleticdirectororappropriatefaculty/staffmemberatyourschoolwillbenotifiedtoreview,acceptandfinalizetheform.
10. Reviewthestatusofeachformandrepeattheprocessuntilallformsarecompleteanddigitallysigned.
DigitalTimeStamp&Signature
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HowdoIscananduploadpre-participationwebforms?
YourOrganization/District/Schoolpreferstohaveallformscompletedonline.Formscompletedonlinegiveathleticdirectors,athletictrainers,andcoaches,immediateaccesstocriticalhealthinformationpertainingtothecareofyourathlete.
Forextremecases,ifapprovedbyyourOrganization/District/School,youareabletoprint,sign,anduploadalldocumentstoPlanetHS.Here’show.
FromtheAthleticParticipationlink:
1. ClickonthePrintAllbuttonfoundatthebottomoftheAthleticParticipationpage.2. Toprintspecificformsonly:
a. Clickontheformtobeprinted.b. ClickthePreferaPaperCopyoftheform?Clickherelink.c. ClickthePrintButton.
3. Fillouttheformandsignit.4. Scantheformasonesinglescan;makingsurethefinalimageislegible.5. ClicktheUploadDocumentButton.6. Searchforthescanoftheformonyourcomputerandselectitforupload.7. ClicktheUploadDocumentButtontocompletetheupload.
***Onlythestudentorparentwillneedtouploadthescannedcopiesoftheformsinceboththeparentandstudentarerequiredtosignthepaperdocument.***
PlanetHSPre-ParticipationRegistrationSupport
Ifyouneedassistance,contacttheAthleticDirectoratyourschool,orcontactthePlanetHSSupportCenter.
SupportCenterHoursofOperation:
Monday-Friday9AMto5PM
Email:[email protected]:(844)457-9355