Pre Event Plan - Rec programming

Felicity Phillips, Zoe Stanley & Becky Schultz

Recreation Programming

3/16/2015 Pre-Event Plan

ContentsGroup Contract............................................................................................................................................2

Introduction.................................................................................................................................................3

Needs Assessment.......................................................................................................................................3

Canadian Survey on Disability, 2012........................................................................................................3

Disabilities by Severity in Ontario........................................................................................................4

Current Program & Services for People with Disabilities in Peterborough..............................................6

Program Concepts & Objectives..................................................................................................................7

Establish a Critical Path................................................................................................................................7

Important Dates......................................................................................................................................7

Facilities and Equipment.............................................................................................................................7

Staffing Requirements.................................................................................................................................8

Public Relations...........................................................................................................................................8

Budget.........................................................................................................................................................8

Implementation...........................................................................................................................................9

Activities................................................................................................................................................10

Evaluation..................................................................................................................................................13

Group ContractResponsibilities

Each group member will contribute to the assignment – this includes attending group meetings, assisting in delegating tasks and the discussion behind parts submitted.

If unable to attend a group meeting, the group member notify at least one other group member in a timely fashion. If absent group member has feedback or ideas to submit to the meeting, they should be given to another group member within a reasonable timeframe.

Group members should submit their assigned parts by the deadline. If unable to do so, they should inform the group in advanced and come up with an alternate deadline.

Group members need to attend both the in-class event and the community event at Alternatives Community Program Services. Members of the group should be actively participating at both events.

PenaltiesIf a group member does not follow their responsibilities, the following actions will take place:

The first time it happens, the group will have a meeting to express their concerns with the group member.

The second time it happens, the group will express their concerns to Alex and have another meeting the group member.

If it happens a third time, then the group member will be asked to leave the group.

Signatures

______________________________________ ________________________Felicity Phillips Date

______________________________________ ________________________Becky Schultz Date

______________________________________ ________________________Zoe Stanley Date

Introduction

On March 20, 2015, our group will be hosting a Carnival event in partnership with Alternatives

Community Program Services. This event will occur from 10 am-3 pm at Trinity United Church. Our

program will be having small activity stations, including a bean bag toss, guess how many, a photo booth

and a pie toss. After a fun morning of events, the organization will be providing program participants

with a pizza lunch. After lunch, we will have a dance party to finish the event.

Throughout this document, the reader will find a needs assessment based on both the

organization’s needs and research from Statistics Canada. Additionally, topics discussed include program

concepts and objectives, a critical path, facilities and equipment, staffing requirements, public relations

and budgeting. Furthermore, this document discusses the plan for implementation and evaluation.

Needs Assessment

After meeting with the employees of Alternatives Community Program Services, we discovered

their need for an activity on the Friday of their March Break camp.

Additionally, our group decided to complete some field research on the subject. Below, the

reader will discover our findings.

Canadian Survey on Disability, 2012

According to the Canadian Survey on Disability, approximately 1 651 620 Ontarians live with a

disability. The prevalence rate is 15.4%. If you compare the prevalence rate to the population of

Peterborough, it would equate to about 7 936 people living with a disability of some form. Below is the

prevalence per age group in Peterborough.

5%7%

17%

28%

43%

Prevalence of Disability by Age Group in Ontario (both sexes)

15-24 25 to 44 44 to 64 65 to 74 75 and older

As it is noticed throughout the above chart, the highest percentage of those in Ontario are

seniors. Fortunately, there are multiple care facilities for the aging population in Peterborough.

However, for the 29% of those that are 65 and under, there are not many opportunities. Building off of

the statistics that are previously mentioned, that would equate to around 2 299 people in Peterborough.

Unfortunately, there are not many services in Peterborough that’s target audience is for that 2 299

people. Later in this report, the reader will learn about the current recreation service providers for those

with disabilities.

Disabilities by Severity in Ontario

This section is going to look at the severity of disabilities in Ontario. The first chart is going to summarize

all age groups in Ontario. Later, the charts will summarize the severity by age group.

Mild

Moderate

Severe

Very Severe

0 100000 200000 300000 400000 500000 600000

507910

315820

367010

290090

Severity of Disabilities in All Age Groups in Ontario

Severity of Disabilities in All Groups in Ontario

Mild

Moderate

Severe

Very Severe

0 20000 40000 60000 80000 100000 120000 140000 160000

32110

18490

0

151480

Severity of Disabilities in Ontarians Aged 15-24


The data was inconclusive for severe.

Mild

Moderate

Severe

Very Severe

0 10000 20000 30000 40000 50000 60000 70000 80000 90000 100000



Mild

Moderate

Severe

Very Severe

0 20000 40000 60000 80000 100000 120000 140000 160000 180000 200000



Mild

Moderate

Severe

Very Severe

0 20000 40000 60000 80000 100000 120000

Severity of Disabilities in Ontarians Aged 65+


For our research, our target audience is the population between 15 and 64 with mild to severe

disabilities; however, we are willing to adapt our program to those with severe disabilities. If you

develop the average for these age groups through provincial standards and compare them to the

population of Peterborough, the numbers will look like this:

Severity Number of People in Peterborough

Mild 1832

Moderate 1267

Severe 1484

Very Severe 1736

Total: 6319

Current Program & Services for People with Disabilities in Peterborough

Here is a list of current programs for people with disabilities in Peterborough:

Alternatives Community Program

Services

Autism Ontario – Peterborough Chapter

Canadian Hearing Society,

Peterborough

Christian Horizons

CNIB Peterborough

Community Care Peterborough

Community Living Peterborough

Community Opportunity and Innovation

Network, Peterborough

Council for Persons with Disabilities

Cystic Fibrosis Canada, Peterborough

Down Syndrome Association of

Peterborough

Easter Seals Ontario, Peterborough

Office

Epilepsy Ontario, Peterborough

FASD Peterborough

Five Counties Children’s Centre

Four Counties Brain Injury Association

Heads Up for Inclusion

Kawartha Blazers Sledge Hockey

Association

Kawartha Participation Projects

Kinark Children and Family Services

Learning Disabilities Association of

Peterborough

MindWorks Rehabilitation Support

Services

Multiple Sclerosis Society of Canada,

Peterborough Chapter

Ontario Ministry of Community and

Social Services – Ontario Disability

Support Program, Peterborough Office

PARD Therapeutic Riding

Rest Assure Community Support

Services

Snowflake Therapy Services

Special Olympics Ontario, Peterborough

Chapter

Tri-County Community Support Services

Fortunately, there are many different services for those diagnosed with a disability in the City of

Peterborough. However, through our research, we have discovered that these organizations do not

provide a lot of recreation programming that promote inclusion and safe environments.

Program Concepts & Objectives

The mission statement that our group developed was:

To develop a non-competitive event that services 40-50 adults with disabilities to participate in a fun and

inclusive environment.

Our group has partnered with an organization, Alternatives Community Programs Services, to

develop a program that promotes inclusive recreation. While promoting inclusive recreation, we will

ensure that the program participants have fun, while simultaneously encouraging a safe and accessible

environment. Thus resulting in the maximization of event participation as a result of the program

environment.

Establish a Critical Path

Our group met with Jackie Carson, Fundamental & Advanced Skills Program Director, on

February 10th, 2015 at 12:30 pm. Additionally, Sheila, Kim and Monique, all managers, were present. At

this meeting, our group and the managers decided that running a carnival event would be a fun and

practical idea. Furthermore, this would assist in meeting our program goals and objectives.

Important Dates

February 10, 2015 – initial meeting with Alternatives

March 10, 2015 – tour of facility with Jackie Carson

March 11-18, 2015 – purchasing mandatory items that we need and completing tasks such as

developing the playlist for the dance.

March 20, 2015 – event from 10 am – 3 pm

March 27, 2015 – post-event plan submitted to Alex Smith and program evaluation submitted to

Jackie Carson

Facilities and Equipment

Our event is being held in the basement of Trinity United Church in Peterborough. The address

for this facility is 360 Reid Street.

For equipment, we will be supplying the material. The organization will be providing us with

funding based upon the budget that we submitted. In the budget section of the report, the reader will

find the details from our budget.

Staffing Requirements

For our event, we are fortunate enough to have quite a bit of staffing. There will be the three

group members present at all times. Additionally, we will have four employees from the organization

present throughout the event and 4-6 volunteers. Throughout the event, some of the program

participants will have support workers drop in.

Public Relations

For our public relations strategy, we have developed a poster that highlights the important

details of our event; including time, location, cost and what it is. Below, the reader will find a copy of this

poster.

This poster is going to be sent out to different programs within the community, as well as

potential community partners. This will be done by Jackie Carson, Fundamental & Advanced Skills

Program Director.

Budget

After meeting with the agency and reviewing items that we already own, we developed a list of

items that we needed. Once this was completed, we created a budget outlining how much money we

would need for the implementation of our event. As this section of the report progresses, the reader will

find the exact budget that was created in an Excel document.

Alternatives Community Program Services is providing us with the funding for the $69.00. To

assist with the offsetting of costs from the $69.00, the participants of our activity will be paying $2.00

each.

Due to the organization’s partnership with Trinity United Church, we did not have to pay for the

use.

Implementation

Prior to the event, Alternatives Community Program Services will ensure that the church is

booked. Additionally, we will be attending a tour of the facilities with Jackie Carson in advanced. This will

help us to ensure that the location is fully accessible, plus it will help us develop how we will set up the

event. The organization is ensuring that we will access to the location in advanced to ensure set up time,

as well as time at the end for take down and clean up.

On the day of the event, Alternatives will ensure that all of the staff we need will be available.

Additionally, they will ensure that any training that may be need to be completed is done.

Below, the reader will find a copy of our activities.

Activity Items Needed BudgetBasketball Toss 4-6 Miniature Basketballs $6.00Bean Bag Activity N/A $0.00Bottle Ring Toss Rings $2.00Craft Table Multiple - see word document $20.00Dance Party N/A $0.00Disc Drop (PLINKO) Board, Pegs, Discs $3.00Duck Match Rubber Ducks $5.00Guess How Many Jelly Beans $3.00Knock 'em Down 3 Small Balls $3.00Photo Booth Funky props & development of photos $10.00Pie Toss Target, pie tins, shaving cream $7.00Treasure Hunt N/A $0.00Additional Supplies Bristol board, balloons, popcorn

kernels$10.00

Total: $69.00

ActivitiesActivity Description What Do We Have? What Do We Need?

Basketball Toss Participants will have the option of seeing how many baskets they

can get in 1 minute.

Mini basketball netStopwatch

Mini basketballs (between 4 and 6)

Bean Bag Toss Participants will have the opportunity to toss bean bags at the target hole. There are three

targets holes to aim at. Participants have three throws to see how many points he/she can

get.

Below is a photo of a similar model:

Bean bagsBean bag board

Bottle Ring Toss Participants will have the opportunity to throw rings at bottles. The objective is to get

the ring around the bottle (up to three rings at a time)

Approximately 36 water bottles Rings (3)Table

Craft Table Allow participants to make paper bag puppets or decorate print out of props for photo booth

Print outs (details provided in photo booth section)

TablePaper bags for making puppets

Puppet Decorations: crayons/markers, scissors,

glue/tape, googly eyes, pipe cleaners, construction paper,

pom pom ballsPrint outs

Crayons/markersGlue/tape

Straw or long popsicle sticksDance Party Participants can choose to dance

in the area designated for dancing

ORHave the dance party at the end of the event 1:30/2:00 -3:00 pm

Music Speakers

Disc Drop (Plinko) Participant have the option to drop disc down a board but to see how many points they can

get but pegs are sticking out that makes this challenging.

Example below:

PaintTripod stand for board

BoardPegsDiscs

Duck Match Participants will have the Markers (to mark the ducks) About 12 rubber ducks

opportunity to flip over rubber ducks to see if they can match the same number that’s under the rubber duck together. They will have 3 opportunities to try

and match up the ducks Guess How Many (Jelly Beans)? As the participants enter the

carnival they can choose to guess how many jelly beans are in the jar, we will keep record of who guessed what and near the end

of the day we will call up the winner for a prize.

Jar About 50-60 jelly beans

Knock ‘em Down Participants can choose to roll, kick, or throw ball at cups to

knock the cups down. Participants have three tries.

Cups 3 small balls

Photo Booth Allow Participants to take fun photos with print out props or

the props available.

CameraSheet for Background

Print outs – moustaches, beards, lips, hats, bow ties and glasses

Funky props – oversized glasses, silly hats, etc.

Pie Toss Using pie tins and whip cream or shaving cream participants can

throw their “pie” at a target that will be placed up on the wall.

Tape Target (such as a clown’s face) – we could make this on Bristol

BoardPie tins

Whipped cream or shaving creamTreasure Hunt Participants will have to the

opportunity to find objects in a medium sized bucket filled with

rice or sand.

BucketRice

Objects (we haven’t decided what objects yet)

Additional Supplies: Tables and chairs (Felicity can provided if needed), Bristol board for signs, balloons, popcorn kernels, photo developing

Evaluation

To ensure that our event has run successfully, we will look back at Step 2 – Program Concepts

and Objectives. In this section, we spoke about our mission statement: to develop a non-competitive

event that services 40-50 adults with disabilities to participate in a fun and inclusive environment.

When we are finished our event, we will evaluate our program by looking at the following:

Did the event promote inclusion throughout the day? Additionally, was the event accessible?

Thus, allowing for inclusive spaces and communities.

Did we have 40-50 participants? What was the age group of our participants?

Did the participants have fun? How can we justify this?

Additionally, we will complete a program review that highlights our recommendations for future

programs. This document will be submitted to both Alex Smith, Program Coordinator of the RLS program

at Fleming College, and Jackie Carson, Fundamental & Advanced Skills Program Director at Alternatives

Community Program Services. This will allow for any future changes to be made to recreation programs.

Pre Event Plan - Rec programming

Documents

Transcript of Pre Event Plan - Rec programming