PRE-DEPARTURE BRIEFING FOR LINKAGE MASTER PROGRAM PHRDP3
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PRE-DEPARTURE BRIEFINGFORLINKAGE MASTER PROGRAMPHRDP3
Asia SEED
August 2009
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Contents
Preparing for Departure Upon Arrival:
Day 1: Entry Procedure Day 2: Registration
Allowances Academic Life Living in Japan
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Tohoku (Miyagi)
KeioYNU
(Kanagawa)
IUJ(Niigata)
Miyazaki
Ritsumeikan(Kyoto, Shiga)
APU (Oita)
Yamaguchi
Hiroshima
Kobe
GRIPSHitotsubashiTakushoku
Waseda
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BEFORE DEPARTURE
30 KG Luggage Allowed (extra charge will be required)
All luggage must be carried on your own
Passport, Visa, State Secretary Letter (SekNeg)
Do you need to bring Japanese Yen? Unnecessary
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Luggage All fellows should manage carrying their own luggage
Restrictions on liquids, gels & aerosols as carry-on baggage
All liquids, gels and aerosols must be contained in individual containers max 100 ml and put in transparent re-sealable plastic bag.
Please show the plastic bag at the security checkpoint separately from other carry-on baggage, such as jackets, coats or electric products, for example laptops computers. Jackets, coats and laptops will be screened by X-ray.
You can still buy liquid, gel and aerosol duty free items such as water, juice and liquor in the departure area after passing through the security checkpoint
Cabin Luggage: 1 piece max 7 kg: Dimension 56x36x23 cm. Do not carry any sharps objects such as scissors, knives, cutters in cabin baggage.
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UPON ARRIVAL
Entry Procedure: Quarantine Inspection Passport Control (Immigration ) Baggage Claim Customs Inspection
You will need to fill-in the respective forms. Please make sure you check both sides of the forms to complete.
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ASIA SEED TOKYO STAFFS
Mr. Shimizu, Mr. Shozawa
Dr. Kawai, Mr. Ando, Ms. Matsuyama, Mr. Hara, Mr. Miyazawa
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UPON ARRIVAL
Please IMMEDIATELY proceed to the arrival lobby once you have completed the entry procedure to meet the AsiaSEED staff waiting at the lobby;
You will receive your allowances for the first two months in cash (Please be careful not to lose your money);
If you want to send your luggage by courier, you can apply for the services at the courier counter. (Yen 2000-3000 /piece)
.
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UPON ARRIVAL 1st DayAsiaSEED will accompany you to
continue your journey by bus / train / airplane to the respective universities;
Enter and settle in your lodgings, buy personal necessities.
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2nd Day
•Go to the City / Ward office with AsiaSEED staff
•Register at the City Office for:
・ Foreign Resident Registration ・ National Health Insurance
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FOREIGN RESIDENT REGISTRATION (GAIKOKUJIN TOROKU)
All Foreign residents in Japan are required to be registered at the local government office
Required documents 1 Passport 2 Two Photos (W 3.5 cm by H 4.5 cm) 3 About 300 Yen (for Certificate of Registration)
Foreign Registration Card will be issued in a few weeks. When ready, the card should be picked up by yourself at the City Office.
You must carry the card at all times.
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PROCEDURE DIAGRAM
AR R IVAL
*2 PhotosPassport R eg is tra tion
Certification
P ick up ID card
10
Da
ys1
Da
y
U n ive rs ity
Insu rance
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ASIASEED EMERGENCY CARD
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AllowancesLinkage Master Program
PAYMENT FOR UNIT
Item JPY Nature of payment
1 Living Allowance Monthly 175.000 Lumpsum
2 Book AllowanceOnce at
Begin Program
30.000 Lumpsum
3 Seminar AllowanceOnce, upon
request50.000 Lumpsum
4 Typing AllowanceOnce at
Begin Program
150.000 Lumpsum
5 Settling-in Allowance Upon arrival 100.000 Lumpsum
6 Housing AllowanceOnce at
Begin Program
150.000 Lumpsum
7 Health Insurance Monthly 6.000 (max) At cost
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NATIONAL HEALTH INSURANCE
The invoices are sent to your home. Please forward the invoices to AsiaSEED Office and AsiaSEED will settle the insurance payment;
Insurance premium (about 1000 yen/month) differs from city to city;
70% of medical cost covered by NHI;
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TRAVELER’S INSURANCE Benefit
Accident Death JPY 5,000,000
After effect JPY 5,000,000
Sickness Death JPY 5,000,000
Third Party Liability JPY 30,000,000
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BANK ACCOUNT
Mitsubishi-Tokyo UJF Bank (MUFG) ATM: Seven-Eleven, Lawson, Family Mart…
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Academic Life in Japan
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ACADEMIC LIFE IN JAPAN(1. EARN YOUR DEGREE)
Time flies like an arrow. The duration of your study program in Japan is limited, only one year!
You need to make serious effort to earn your degree.
Have more initiative, practice analytical thinking, be more pro-active and confident, have academic curiosity.
You must improve English writing skills No plagiarism (severe consequences)
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ACADEMIC LIFE IN JAPAN(2. UNIVERSITY LIFE)
Academic atmosphere is open for discussion with the professors, faculty members and fellow students.;
Try to be proactive and maintain close communication with professors, make use of the designated office hours to meet with the professors;
Talk to your supervisors or other faculty members, classmates, colleagues;
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ACADEMIC LIFE IN JAPAN(3. REPORTING AND MONITORING)
Asia SEED requires Fellows’ Progress Report regularly (by email)
Asia SEED visits your university for monitoring at least once in a year
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Any problems, concerns?
Please contact Asia SEED immediately for any assistance:
Shanghai International Building, 1-24-12 Shinkawa, Chou-ku, Tokyo 104-0033
Telephone: (03) 5566-0072
Fax: (03) 3552-7986(+81 and omit 0 from oversea)
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Typical Japanese Single Room
University Dormitory or Private Apartment See Accommodation Information
Expenses Room Rent Water, Electricity, Gas, Telephone, Internet…
LIFE IN JAPAN(1. ACCOMMODATION)
Closet
15 – 20 m2
Modular bath
Entrance
Kitchen
Veranda
Bedroom
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Expensive?
Don’t compare to the prices in Indonesia,
or you won’t buy anything!
LIFE IN JAPAN(2. PRICE OF GOODS)
Coke 350 ml 120-130 yen
Taxi 710 yen/2km (Tokyo)
Subway 160 - 300 yen (Tokyo)
MacDonald meal 600 yen
110 yen = 1 USD
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Abide the Japanese Law Bicycle Registration Visa Community RulesHow to dispose garbage?
Try to establish good relationship with your neighbors
LIFE IN JAPAN(3. RULES)
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AFTER COMPLETION
Asia SEED prepares your return ticket Returning day depends on Graduation
Ceremony at each university
End
We hope to see you with your diploma one year later!!