PRACTICUM MANUAL - George Mason Universityrht.gmu.edu/assets/docs/rht/tem/TEM Practicum...

TOURISM AND EVENTS MANAGEMENT

PRACTICUM MANUAL

Fieldwork Coordinator Tina Jones

E�mail: [email protected] Phone: 703�993�2062

TEM Practicum Manual

This manual is designed to provide an overview of the practicum experience in the Tourism and Events Management (TEM) program. The following sections outline the purpose, requirements and responsibilities of all parties involved with the practicum experience.

1. Purpose, Objectives and Definitions The Tourism and Events Management practicum provides practical experience in an approved, student-selected volunteer or employment setting. This 3-credit course includes 120 hours of supervised practical experience in an approved tourism, hospitality, or events management setting. This course should be taken early in the academic program. The practicum is a structured and supervised, work experience that may be paid or voluntary, and takes place at a variety of public, private, semi-private or commercial agencies. It involves a three-way partnership agreement between Mason, an approved site, and the student. During the practicum, the student receives professional preparation coordinated by a faculty supervisor in addition to direction from a qualified site supervisor. The practicum provides industry specific opportunities for student participation, organization, and administration. By the end of the practicum students should be able to:

1. Describe and analyze the managerial and operational structure of their practicum site; 2. Demonstrate skills and competencies in routine business administration (e.g. accounting and record

keeping, planning, public relations, assessments, staff relations); 3. Evaluate the personal strengths and weaknesses in light of demands and expectations of employment in

the various positions in the field; and 4. Set career objectives in the tourism, events, and hospitality management industry.

2. Benefits Students benefit from the practicum experience by having the opportunity to apply their classroom knowledge to real world settings. This experiential learning allows students to be better prepared and more marketable for the current job market demands. They have support from their internship coordinator, faculty and site supervisors to learn how to negotiate the challenges faced by young professionals. This experience affords students the opportunity to evaluate their strengths and weaknesses and assess their future employment aspirations. The TEM program recognizes the benefits of an academically sound practicum program, which includes the provision and utilization of feedback from the site supervisor and the student in the continuing evaluation of the TEM curriculum. The program aims to produce well-prepared students by integrating the theoretical and practical experiences of their given industry of choice.

Sites that provide practicum opportunities benefit from the partnership with Mason to develop our future professionals. These students can integrate with professional staff to promote the overall learning experience as students bring a different set of skills, knowledge base, and perspective to the job. It also provides site personnel the opportunity to evaluate the effectiveness of their in-house training programs or other services based on feedback from students. Students become familiar with an organization’s culture and work, and establish close working relationships with current employees. This makes them ideal candidates for any future job vacancies.

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3. Expectations of Practicum Experience Students are required to complete 120 hours of professional practice over a period of 10 to 14 weeks in a given semester. By the end of their practicum experience students should have a better understanding and appreciation of the role, duties, and responsibilities of a professional in their chosen field. The student is expected to assume a wide range of responsibilities:

• Participation – A student should be given the opportunity to observe the intricacies of the internal and external working relationships of the site. In addition, student should be allowed to participate in site committee meetings, conferences, and workshops to gain a better understanding of their chosen concentration.

• Organization – The student should participate in any appropriate experiences relevant to the site; such as organizing events, evaluation of programs, and analysis of data.

• Administration – The site should provide the student with practical experience employing routine administrative skills, techniques and practices. The student should gain experience in a variety of site operations (e.g., accounting and record-keeping, event management, facility operation, maintenance procedures, planning, program development, public relations, research, marketing, risk management, and human resources) as appropriate.

4. Student Eligibility Students who plan to register for this course must:

• Have passed TOUR 200 and TOUR 220; • Have at least Sophomore status • Be declared TEM majors.

In addition, students must attend a mandatory pre-experience information session, OR must successfully complete a mandatory Online Orientation, after which they will be granted an override to register for the course.

Start and End Dates The practicum begins on the first day of classes of each semester and must be completed by the End Date (the last possible date to complete the practicum) provided by the faculty supervisor. Complete descriptions of all relevant dates are available at the following link (http://rht.gmu.edu/assets/docs/rht/tem/Important%20Dates.pdf). Note: The Experiential Learning Agreement must be signed by the Dean’s Office before the practicum

can begin – the faculty supervisor will notify students once agreements have been signed.

Rare exceptions to the start date will be granted on a strictly case-by-case basis (appropriate documentation from the student and site will be required). However, even when an exception is granted, the earliest the practicum can begin will be two weeks before the first day of classes for the Fall and Spring semesters only (this exception does not apply to the Summer semester); and this is subject to approval by the faculty supervisor.

Students will be notified of the deadline for paperwork submission by the fieldwork coordinator during the mandatory pre-experience orientation session.

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http://rht.gmu.edu/assets/docs/rht/tem/Important%20Dates.pdf

Students who do not submit their initial paperwork (Appendices 2, 3, 4, 5, and 6) by the deadline for paperwork submission, provided by the fieldwork coordinator, will not be able to complete their practicum in the applicable semester.

All summer practicums must start on the first day of classes for Session A, and must be completed in, no more or no less than, 10 weeks (students must complete 40 hours/week). ***Students must complete all 120 hours during the semester in which they register for the course. Mandatory Pre-Experience Online Orientation Session Complete the online mandatory pre-experience online orientation session by the deadline below. Save your

notice of completion. o The mandatory pre-experience orientation session is provided through the Tourism and Events Management

Blackboard Organization. Please note that this requirement is different from (and in addition to) the requirement to attend any pre-experience informational meeting(s) required by the Faculty Supervisor (the instructor-of-record for the section). For more details, click here.

Note: Failure to complete the mandatory pre-experience orientation session by the deadline provided below), as well as any meeting(s) required by the Faculty Supervisor, will result in a student being declared ineligible to complete his/her practicum during the applicable semester. The sessions are announced through the TEM listserv. Any student who does not receive the listserv emails must contact us at [email protected].

Deadlines: o Spring Practicum: You must attend the pre-experience orientation session in the preceding Fall semester. o Summer Practicum: You must attend the pre-experience orientation session in the preceding Spring semester. o Fall Practicum: You must attend the pre-experience orientation session in the preceding Spring semester.

5. Site Selection Although the faculty supervisor and/or internship coordinator may offer advice, guidance or placement suggestions, students are responsible for seeking out their own practicum positions. Students should begin searching for possible practicum sites several months prior to their chosen practicum semester. This allows ample time for the application/interview process and a thoughtful selection. The site selection process typically entails: • Searching for prospective sites using all available resources (e.g.: fieldwork coordinator, faculty mentors,

MasonHire, TEM News Listserv). • Following the application and interview processes specified by individual sites. It is typical for a student to

apply to 3-6 different sites. • Obtaining the faculty supervisor or fieldwork coordinator’s approval to apply if student previously worked or

interned at the site, and wants to apply this site towards the internship experience. The student must justify in writing how this site can provide further learning opportunities beyond what has already been experienced.

• Submitting official job descriptions from all prospective sites for approval by the faculty supervisor or fieldwork coordinator, before any offer is accepted by student.

Official Job Description An official job description needs to be submitted to the faculty supervisor for approval before any practicum offer is accepted, AND before any paperwork will be accepted by the faculty supervisor. Information on what must be included in the official job description can be found at the following link: http://rht.gmu.edu/assets/docs/rht/tem/What%20is%20an%20official%20job%20description.pdf

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mailto:[email protected]

http://rht.gmu.edu/assets/docs/rht/tem/What%20is%20an%20official%20job%20description.pdf

*Note on Repeat Sites If students desire to complete their practicums at sites where they have previously worked, or are currently working, they must complete the practicum in a different department from the one(s) in which they have previously worked (or are currently working); preferably with a different site supervisor. Students must also submit the official job description(s) for the previous (and/or current) position(s), AS WELL AS the official job description for the prospective position, to their faculty supervisors for review.

• Please note that in order for a repeat site to be approved for TOUR 241, there must be significant and substantive differences between the responsibilities, tasks, activities, and experiences outlined in the prospective positions, compared to those of the previous position(s).

o If the repeat site is approved, students will be required to write down, in their own words, how this

new position, at the same site, will be beneficial to their skills enhancement, knowledge acquisition, career development, and overall experience.

6. Requirements and Grading The faculty supervisor assigns the Satisfactory (Pass)/No Credit (Fail) grade based on the student meeting the following requirements:

a. Completing the mandatory pre-experience online orientation. b. Attending any required pre-experience informational session, provided by their faculty supervisor; c. Meeting with their faculty supervisor at the beginning of the experience to submit all properly filled out

and signed paperwork to him/her, including the Experiential Learning Agreement (the Agreement must be signed by the Dean’s Office before the practicum can begin), in a timely fashion, and by the paperwork submission deadline;

d. Working at an approved practicum site for a minimum of 120 hours of professional practice - for between 10 hours/week and 20 hours/week, depending on when the practicum is begun. *Students may not work more than 40 hours/week without prior approval by the faculty supervisor;

e. Completing the Practicum Weekly Report; f. Completing a Practicum Midpoint Report; g. Completing and submitting the Practicum Portfolio; h. Attending the mandatory Final Round-table Discussion on the date determined by the faculty

supervisor; i. Submitting the Final Practicum Performance Assessment Form completed by site supervisors; j. Meeting all other requirements outlined in the Syllabus, Practicum Manual (plus Appendices), and all

communication from faculty supervisors and the internship coordinator.

7. Academic Policies on Registration and Withdrawing Students must comply with University Academic Policies for registering, attending, dropping or withdrawing from a course as outlined in the University Catalog.

8. Student Responsibilities during the practicum During the practicum, which involves a minimum of 120 hours, the student must meet certain responsibilities and obligations to the site and/or site supervisor, as well as to the university to fulfill their requirements. These include:

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1. Reporting directly to the site supervisor for instructions. The student is responsible for fulfilling their duties as stipulated by their supervisor, and for meeting their scheduled training commitments and arrangements;

2. Participating in orientation sessions with their site supervisor; 3. Learning and abiding by all the rules, regulations, policies and procedures of the site applicable to their

conduct while in the site’s employment; 4. Becoming an integral and participating member of the site’s staff; 5. Acting in a professional manner both as a site staff member and when dealing with the site’s clientele. The

student is a representative of GMU and an ambassador for the TEM program. A positive work experience effectively ‘paves the way’ for the future placement of other interns. It is therefore imperative that a cooperative attitude and good work record and habits be maintained for good rapport between the student, university supervisor and the site;

6. Visiting, observing, and participating in, as appropriate, various levels of the site’s operations, including meeting, programs, projects and training sessions. This enables the student to strive toward higher levels of personal and professional growth and fulfillment;

7. Meeting with the site supervisor and the faculty supervisor during an on-site visit of the latter to the site, if such a meeting is deemed necessary; otherwise, the faculty supervisor will contact the site supervisor by phone or e-mail for feedback regarding the student’s performance;

8. Notify the site supervisor in advance when it is necessary to be absent from work; 9. Participating in post-activity discussion with their site supervisor, and

10. Sharing the following site supervisor responsibilities with their supervisor.

Site Supervisor responsibilities during the practicum

The site supervisor plays a pivotal role in the lives of students at the personal and professional career level by offering advice, instruction and supervision that furthers a student’s professional competence. By providing a challenging and stimulating work experience, students are allowed to discover their own strengths and weaknesses in their chosen professional career. Thus, the site supervisor is expected to assume responsibilities and obligations to the student and the faculty supervisor that foster learning and are in line with the Tourism and Event Management’s practicum course. These are summarized below:

1. Providing the student with a structured and supervised learning experience; 2. Preparing the site or institution staff for the arrival of the student, and orienting the student to the site’s

history (including organizational chart), philosophy, policies regulations, administration, programs and facilities in order to allow the student to function effectively in the practicum setting;

3. Providing timely and fair evaluative summaries of the student’s work, including filling in a written Final Practicum Performance Assessment Form, which is sent confidentially to the student’s faculty supervisor;

4. Immediately notifying the practicum faculty supervisor of any emerging condition that significantly affects the student’s ability to succeed or complete the agreed upon practicum tasks;

5. Directly reimbursing the student for any costs they are authorized to incur on behalf of the site, or for reimbursable expenses identified in advance by the site;

6. Accepting the student as a volunteer or paid member of staff (as applicable) and afford them all the rights and protections pertaining to that status.

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Faculty Supervisor responsibilities during the practicum

1. Assisting the student to develop or acquire resources or skills necessary for the successful completion of assigned tasks;

2. Facilitating resolution of problems that may occur during the practicum between the student and the site; 3. Soliciting evaluative commentary and reports from the student and the site supervisor; 4. Receiving, reviewing and evaluating required submissions from the student and site supervisor; 5. Advising and assisting the site on matters pertaining to enrichment of the educational experience in the

practicum.

9. Removal or Dismissal of Student Every effort should be made by the faculty supervisor and the site supervisor to support the practicum learning process, but on occasion, it may be necessary to either a) remove an student from one site for reassignment to another site, or 2) dismiss a student from his/her practicum. Because of differing site guidelines and stipulations within the university, each student case must be considered separately. However, the following paragraphs discuss general guidelines for removal or dismissal. Removal of a Student by Faculty Supervisor from a Site Circumstances may arise where it is necessary for the faculty supervisor to remove a student from a particular site, and relocate him/her to another site without academic penalty. These circumstances can include significant violations of terms of engagement on the part of the site, intimations or conflicts between site supervisor/personnel and the student intern, sexual or other harassments, unsafe working environment, labor-related disruptions, and site bankruptcy or financial exigency. Any of these circumstances may require immediate intervention and or removal of the student from the practicum. If a student is unable to carry out practicum duties due to personal reasons (e.g. medical, emotional), all parties will be notified and any appropriate interventions will be employed. This might necessitate removal of the student from the site placement prior to completion of the 120 hour requirement. The faculty supervisor will convene with the site supervisor to determine a mutually agreed upon course of action that benefits the student’s practicum experience while also meeting the site’s and university’s expectations. These situations are rare and shall be assessed on a case by case basis. Student Request for Removal from a Site Circumstances may arise where a student feels compelled to request removal from a site. The student cannot initiate any change in practicum assignment until the following procedure has been followed: 1. The student must provide the faculty supervisor a written statement outlining reason(s) for removal from

the site as soon as possible. The student must meet or phone conference with faculty supervisor to discuss and confirm removal reasons.

2. Removal decisions rest with the faculty supervisor and the internship coordinator who should share removal consideration with the site supervisor before making a final decision. If removal is deemed necessary, typically, a two-week resignation notice should be given by the student to the site.

3. Because the practicum is meant to be a long-term experience with one site, the student will restart his/her hours at the new site.

Dismissal of student intern by site supervisor Termination of a student’s practicum by a site supervisor is a serious matter and as such, the university expects the site supervisor to make immediate contact with the faculty supervisor if circumstances arise that could

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eventually lead to the dismissal of a student. The reasons for the termination should be discussed and understood by the faculty supervisor. Possible grounds for dismissal of a student by a site (and hence termination of the Experiential Learning Agreement between the University and site) can include lack of student responsibility, engagement by the student in illegal or unethical conduct, and violation of site’s policies. If possible, every effort should be made to reconcile the issues with the understanding that ultimately the site can make the final decision per the Experiential Learning Agreement. The faculty supervisor will discuss the student infraction with the site supervisor and the student separately to determine any possible resolutions. In light of a dismissal decision, the faculty supervisor will determine if the dismissal merits a failing grade. 10. Forms The following forms are located in the Appendix section of this manual and can also be accessed via the TEM website (under the Practicum and Internship Experiences link). Appendix 1. Practicum Instructions -- Students must refer to the Instructions for information on all the steps

needed to be taken in completing their Practicum 2. Practicum Eligibility Form 3. Paperwork Checklist Cover Sheet 4. Practicum Site Profile 5. Consent Agreement 6. Experiential Learning Agreement 7. Practicum Weekly Report 8. Practicum Midpoint Report 9. Practicum Portfolio Guidelines 10. Final Practicum Performance Evaluation Form

**If you have any questions please contact your faculty supervisor immediately**

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TEM Practicum Appendix 1

PRACTICUM INSTRUCTIONS 1. Complete the online mandatory pre-experience online orientation session by the deadline. Save your notice of completion.

*The mandatory pre-experience orientation session is provided through the Tourism and Events Management Blackboard Organization. Please note that this requirement is different from (and in addition to) the requirement to attend any pre-experience informational meeting(s) required by the Faculty Supervisor (the instructor-of-record for the section). For more details, click here.



Submit Applications and Interview with potential sites.

2. Submit Practicum Eligibility Form (Appendix 2 as PDF), and Certificate of Completion from Online Orientation, to your Academic Advisor Michelle Gnoleba, at [email protected]

After receiving approval and override from Academic Advisor, register for TOUR 241.

3. Before accepting any job offer submit all official job descriptions for approval by your Faculty Supervisor or the Fieldwork Coordinator (if no faculty supervisor has been assigned).

4. Submit the following to Faculty Supervisor, ONLY, after they are completely filled out, physically signed, and dated

1. As 1 combined PDF Document a. Paperwork Submission Cover Sheet (Appendix 3) b. Site Profile (Appendix 4) Must Include:

i. Pre-Approved job description ii. Your signature

iii. Site supervisor information and signature c. Consent Agreement (Appendix 5)

2. Experiential Learning Agreement as 1 separate PDF Document, (Appendix 6) Must Include: a. Correct Start and End dates b. Your initials and signature c. Site supervisor initials and signature d. All three (3) pages

**All changes made to Appendix 6 by a site must be approved by the GMU legal office.

5. You can begin your practicum only after you have been notified that the Learning Agreement has Dean’s approval.

* You must notify Faculty Supervisor of exact start date and estimated hours/week. **You must review the course syllabus before you begin your practicum.

6. Complete Weekly Reports (Appendix 7)

7. Complete Midpoint Report (Appendix 8)

8. Complete Portfolio following guidelines (Appendix 9)

9. Give Site Supervisor Final Performance Evaluation Form (Appendix 10) to complete. The completed form may be sent directly to Faculty Supervisor or submitted with student portfolio.

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https://rht.gmu.edu/tourism-and-events-management/practicum-and-internship-experiences/faq-1-practicum

mailtio:[email protected]


TEM Practicum Manual Appendix 2

Practicum Eligibility Form Please submit the completed form AND the Notice of Completion to [email protected]

Student Information: Last Name: First Name:

Major/Concentration: G#:

Phone Number: Mason E-Mail:

Intended Practicum Semester: Spring Summer Fall Year:

Do you meet the following prerequisites*

At least Sophomore Standing Declared TEM Major Passed TOUR 200, TOUR 220

Completed Mandatory Pre-Experience Orientation Session (attach notice of completion)

*If you do not meet any of these prerequisites please your Academic Advisor Michelle Gnoleba at [email protected].

Initial Learning Objectives: List two to three learning objectives which describe what you want to learn from the practicum experience. Objectives should be concise, measurable (e.g. identify, improve, define, compare, apply, understand, develop, write) and attainable actions or behaviors related to particular duties of the practicum – an example, “To apply the budget process to large scale events.”

1.

2.

3.

Signature:

Student: Date

Department Approval YES No 2/23/2016




Practicum Paperwork Submission Cover Sheet You must include this Cover Sheet when you submit Appendices 4, 5, and 6.

*Please check () all boxes that apply. If you do not complete and submit this form with your paperwork, or if you check any boxes that are not accurate your paperwork will be returned and can be resubmitted when all requirements are met.

I am eligible to complete my Practicum (TOUR 241) during my semester of choice because I have done all of the following:

� I completed the mandatory pre-experience orientation session, corresponding to my semester of choice. http://rht.gmu.edu/tourism-and-events-management/practicum-and-internship-experiences/faq-1-

practicum

� I am a declared TEM major.

� I have completed TOUR 200 and TOUR 220.

� I have a least Sophomore Standing

*STOP! If you were not able to check all the boxes above, it means you are not eligible to complete your internship at this time. Please contact your Academic Advisor for guidance.

I submitted an official job description to my Faculty Supervisor for approval.

� YES

� NO *STOP! If you checked ‘NO’, you must first submit an official job description that includes all the information outlined in the guidelines found at the following link: (http://rht.gmu.edu/tourism-and-events-management/practicum-and-internship-experiences/), for approval, before you can submit your paperwork.

The official job description I submitted was approved.

� YES, I can now submit my paperwork (Appendices 4 – 6), PLUS this Cover Sheet.

� NO, *STOP! I must wait for my job description to be approved before I can submit my paperwork.

I am ready to submit Appendices 4, 5, and 6, PLUS this Cover Sheet.

� I have included the Certificate of Completion from the Online Orientation.

� I have included a copy of the approved job description, AND if this is a repeat site, I have included all the required additional paperwork (outlined on page 2 of Appx. 4).

� I have correctly filled in all the required information on each of the Appendices.

� I have provided my initials and physical signatures, where required, on all Appendices.

� My site supervisor has initialed and physically signed all applicable Appendices.

� All forms have been dated, where required.

� I have included the correct Start and End dates (provided at mandatory information sessions or through the Online Orientation), where required.

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http://rht.gmu.edu/tourism-and-events-management/practicum-and-internship-experiences/



PRACTICUM SITE PROFILE

Major/Concentration St

udent Information: Full Name Phone Number Practicum Start Date:

Mason E-Mail End Date

Site Eligibility Yes No

Have you ever worked, completed practicum, or are you currently working, at this site? If yes: You must submit the following additional documentation • The official job description for the previous position• A written (typed) description, in your own words, of how this new position, will differ

significantly and substantively from the previous position(s); what will be learned that hasnot already been learned; and how this new position will contribute to your future careergoals.

If no: Move on to Site Information

Site Information: Site Name: Department (if applicable): Voluntary Paid at $ per Address: City: State: Zip: Site Phone Number: Fax: Site Supervisor Name: Site Supervisor Title: Phone Number: E-Mail:

Signatures

Student Date

Site Supervisor Date

Fieldwork Coordinator Approval YES No 10/26/2015


George Mason University Consent Agreement

Students participating in a for-credit internship must sign this Consent Agreement, to indicate agreement with the terms and conditions of the Agreement and permission to participate. Name: Student ID:

School: School of Recreation, Health, and Tourism Major/Concentration I am voluntarily participating in a George Mason University for-credit internship, and I understand that any such internship program involves some element of risk. I agree that in consideration of George Mason University sponsoring this activity and allowing my participation, I (including my parents, guardians, and legal representatives) will release, indemnify, and hold harmless George Mason University, and its Trustees, officers, employees, faculty, agents, successors, and assigns from liability for any and all claims, demands rights or causes of action, present or future, resulting from or arising out of any activity or travel conducted by or under the auspices of the George Mason University Internship/Externship Program.

I understand that the University requires that all students be covered by appropriate accident and medical insurance and that the student be financially responsible for such expenses. My signature below verifies that I am covered by such insurance.

I hereby grant George Mason University the absolute and irrevocable right and permission, with respect to photographs taken or made of me or in which I may be included with others; to use, re-use and publish the same in whole or in part in any and all media including use on the world wide web, now or hereafter, and for any purpose whatever the illustration, promotion, art, recruitment, publication, and advertising. I also grant George Mason University all rights of copyright to such photographs and images, and all rights to publish, market, or assign such photographs and images without compensation or report to me.

I HAVE READ AND UNDERSTAND THE ABOVE PROVISIONS AND AGREE TO BE BOUND BY THEM AS INDICATED BY MY SIGNATURE BELOW. Student Signature Date Printed Student Name Semester/Academic Year Signature of Parent or Guardian (If Student is under the age of 18)

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page 1 of 3

George Mason University Experiential Learning Agreement

THIS EXPERIENTIAL LEARNING AGREEMENT (“Agreement”), dated this day of , 20 (effective date), is

made by and among (“Student”), (Site),

and George Mason University (“University”) (together, the “Parties”). The purpose of this Agreement is to place Student

in a work assignment with the Site, as part of an experiential course of study, offered by the University for academic

credit.

Site: Site Supervisor: Address: Title: City: E-mail: State: Zip: Telephone: TERM Start Date: End Date: Description of Student Responsibilities for the course:

1. Complete and report on a minimum of 120 hours of work

2. Obtain evaluations by site supervisor

3. Compile a final portfolio of work completed

Learning Objectives:

1. Observe/interact with industry professionals

2. Acquire practical skills

3. Apply academic experience

4. Assess personal competencies

Please Initial: Student Site Mason

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Experiential Learning Agreement General Terms and Conditions

1. Termination. The Site or the University may terminate this Agreement at any time without cause, provided that any student currently engaged in the Program at Site shall be given the opportunity to complete the Program, unless the release is related to poor performance.

2. Definitions. a. “Site Supervisor” means a Site employee, member, or volunteer, who is responsible for monitoring and supervising the

Student throughout the Program. b. “Program” means the structured learning experience at Site, in which Student performs work under the supervision of

the Site Supervisor. c. “Faculty Supervisor” means a GMU faculty member who places and monitors the Student in the Program.

3. Site Responsibilities. a. Site Supervisor. Site shall provide Student with a Site Supervisor. The Site Supervisor shall monitor and supervise the

Student throughout the Program. b. Insurance. Site shall maintain in force during the Term, general and professional liability insurance, insuring itself and

its agents and employees for their acts, failures to act or negligence, in an amount not less than $1,000,000 for each occurrence and $2,000,000 aggregate. Site agrees to advise the University of any changes in this insurance coverage. Site will provide University a Certificate of Insurance ten (10) days prior to the start of performance of this agreement. Continued evidence of insurance shall be provided upon replacement of coverage and at least 15 days prior to each renewal until no longer required by this agreement.

c. Compliance with Laws. The Site shall at all times remain in compliance with all Federal and State laws and regulations, which may affect the Program.

d. Orientation. Site shall orient both Faculty Supervisor and Student to the rules, policies, regulations and procedures of the Site.

e. Performance Evaluation. Upon request, Site shall assist the University in the evaluation of the learning and performance of participating Student.

f. Disclosure of Known Risks. The Site shall disclose to Student known risks associated with Student’s participation in the Program.

4. University Responsibilities. a. University agrees to assign to Site only those students who shall have successfully completed any necessary

prerequisite courses. b. University will assign Faculty Supervisor to Student, to monitor the Student throughout the Program. c. The University is responsible to Student for academic supervision and grading.

5. Student Responsibilities a. Registration. Student must register and pay tuition for the course prior to the commencement of the Program. b. Insurance. Student shall at all times maintain sufficient health, accident, disability and hospitalization insurance for the

duration of the Program. Student shall be responsible for any expenses incurred due to injury, illness or damage suffered during the course of the Program.

c. Honor Code. Student understands and agrees that he or she is at all times during the Program bound by the George Mason University Honor Code, and that Program activities are subject to the Honor Code.

d. Student understands that he or she is at all times subject to the Catalog and University Policy. e. Disclosure of Known Risks. Student shall ensure that Site discloses to Student and Student is aware of known risks

associated with participation in the Program. 6. General

a. Independent Contractors. The relationship of the Parties to each other is solely that of independent contractors. No party shall be considered an employee, agent, partner or fiduciary of the other except for such purposes as may be specifically provided in this Agreement. Nothing in this Agreement shall be construed to create any partnership or joint venture between the parties.

b. University Liability. As a state agency, the University is self-insured under the Commonwealth of Virginia Risk Management Plan. This insurance does not cover the operation of Agency vehicles. To the extent provided by the laws of the Commonwealth of Virginia, University shall be responsible for the ordinary negligent acts or omissions of its

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TEM Practicum Appendix 6agents and employees causing injury to another person. Nothing herein shall be deemed a waiver of the sovereign immunity of the Commonwealth of Virginia.

c. Nondiscrimination. All parties to this Agreement agree to not discriminate on any basis prohibited under state orfederal law.

d. Confidential Information. No party shall disclose or use any information of a private, confidential or proprietary nature,or any other trade secret, without prior written authorization, except as required by law.

e. Federal Employee. As required by some U.S. Government agencies, Student is not to be considered a federal employeefor any purpose other than either of the following:

(i) The Federal Tort Claims provisions published in 28 U.S.C. 2671-2680. Claims arising as a result of student participation should be referred to the Department of Justice. (ii) Title 5 U.S.C. Chapter 81, relative to compensation for injuries sustained during the performance of work assignments. Claims related to injuries should be referred to the Office of Workers’ Compensation Programs, U.S. Department of Labor for adjudication.

f. Amendment to Agreement. No amendment or modification of this Agreement shall be valid unless in writing andexecuted by authorized representatives of the Parties.

g. Applicable Laws. This Agreement shall be construed, governed and interpreted pursuant to the laws of theCommonwealth of Virginia. If any provision or part of this Agreement is held to be invalid under such laws, the other provisions or parts of this Agreement will remain in full force and effect. All disputes arising under this contract shall be brought before a court of competent jurisdiction in the Commonwealth of Virginia.

h. No assignment. No party shall assign or otherwise transfer its rights or delegate its obligations under this Agreementwithout all Parties’ prior written consent. Any attempted assignment, transfer, or delegation without such consent is void. All of the terms and provisions of this Agreement are binding upon and inure to the benefit of the Parties and their successors and assigns.

i. Force Majeure. Neither the University nor the Site will be responsible for any losses resulting from delay or failure inperformance resulting from any cause beyond such Party’s control, including without limitation: war, strikes or labor disputes, civil disturbances, fires, natural disasters, and acts of God.

j. Final Agreement. This Agreement is the complete and final agreement between the parties and supersedes all priororal or written agreements with respect to the subject matter herein.

k. Advertising. Site shall not use, in its external advertising, marketing programs or promotional efforts, any trademark,mark, data, pictures or other representation of the University except on the specific written authorization in advance by the University.

The Student, the Site, and the University agree with the above terms, and conditions.

Signatures:

Student Date

Site Date

University Date Dr. Martin Ford, Senior Associate Dean

Page 3 of 3 10/26/2015


PRACTICUM WEEKLY REPORTS

Name of Student: Date: Name of Site: Name of Site Supervisor: Name of Faculty Supervisor: Number of Hours Completed-to-Date: Report # Hours worked this week: Period Covered (Dates): to Instructions:

• At the end of each week you work, fill out this weekly report. • Give examples throughout to clarify your answers, and include other comments at the end, as relevant. • Responses should be at least fifty (50) words in length, typed, and must use complete sentences.

Remember this is an academic report, and thus attention should be paid in order to avoid excessive grammatical and typographical errors.

• Weekly reports must be submitted in Pdf format, through the medium (e.g., Blackboard) directed by the Faculty Supervisor, and by the deadline provided.

1. Describe your principal assignments and responsibilities during the week.

2. What experiences were particularly rewarding during this report period?

3. What experiences were particularly disappointing or frustrating?

4. What skills were learned or applied this week? What expectations do you have for next week? Explain how your expectations from last week were met or not met.

10/26/2015


PRACTICUM MIDPOINT REPORT

Name of Student: Date: Name of Site: Name of Site Supervisor: Name of Faculty Supervisor: Number of Hours Completed-to-Date: Hours Completed: Hours Left to complete: Date hours will be completed:

Instructions: • E-mail completed report to your faculty supervisor immediately after you have completed 60 hours (or

submitted in the manner required by your faculty supervisor). • Answer all questions in detail, typed, and must be at least 50 words long. Include the question with the

answer. Remember this is an academic report, and thus attention should be paid in order to avoid excessive grammatical and typographical errors.

1. What have been your key tasks and responsibilities from the beginning of your practicum until now?

2. Name and explain the two most significant, positive experiences you have had during your practicum thus

far. How did you personally contribute to these experiences?

3. Name and explain the two most frustrating occurrences you have had during your practicum thus far and

what did you do to overcome these frustrations?

10/26/2015 Please Initial: Student_________ Site Supervisor____________


PRACTICUM PORTFOLIO GUIDELINES Upon completion of the practicum period, students are required to submit their Practicum Portfolio in a 3-ring binder. The Practicum Portfolio must be well organized (i.e., Table of Contents, Tabs included, information must be typed, and otherwise professionally presented). The front cover and title page must include: name of student, name of practicum site, course information (e.g. TOUR 241-XXX) and the semester/year. Portfolios must include all the following information, including samples of work completed during the practicum experience:

I. Introduction A. Cover Page / Title Page

B. Table of Contents – must be tabbed

C. Practicum Site Profile (two copies: one completed and handed in at the beginning of the

experience and a duplicate included in the final portfolio).

D. Agency Overview 1. Give the name of the Agency and describe the practicum site including the history,

mission statement, type of organization (e.g., corporation, private, government agency, non-profit, etc.), customers, services offered, as well as other special features.

2. Agency Personnel and Oversight a. Provide an organizational chart and label the names of the key officers,

managers, board, etc. Also show your place in the Agency. b. Give a brief description of the individuals that you interacted with (including

your Agency Supervisor) on a regular basis and indicate whether they are full-time, part-time, seasonal, and/or volunteers.

3. Office Environment. Describe the location where you worked and how it contributes to the overall mission of the agency. Provide a site layout if available. Describe the office space you were assigned and explain how that influenced your experience.

II. Reports Section (Remember you must use the templates provided)

A. Weekly Reports: At the end of each week you work, you will answer the following four questions below. Responses should be at least fifty words in length and typed in paragraph format using professional language. Give examples throughout to clarify. Include other comments at the end, as relevant.

1. Describe your principal assignments and responsibilities during the week. 2. What experiences were particularly rewarding during this report period? 3. What experiences were particularly disappointing or frustrating?


10/26/2015


B. Midpoint Report: The Midpoint Report should be e-mailed to your faculty supervisor immediately after you have completed 60 hours (or submitted in the manner required by your faculty supervisor). All questions need to be answered in detail - answers must be typed, and must be at least 50 words long (remember to include the question with the answer):

1. How many hours have you completed as of today? 2. How many hours do you have left to complete (note: the total number of hours

required is 120). 3. On what date do you anticipate completing your hours? 4. What have been your key tasks and responsibilities from the beginning of your

practicum until now? 5. Name and explain the two most significant, positive experiences you have had during

your practicum thus far. How did you personally contribute to these experiences? 6. Name and explain the two most frustrating occurrences you have had during your

practicum thus far. What did you do to overcome these frustrations?

III. Evaluation of Practicum Experience: Answer the six questions below in detail. A. What are the three most important skills you used or put into practice during the

experience? Name and give examples of how these skills were used. B. Briefly evaluate your experience at the site and your site supervisor. How do you think

you helped the site in its achievement of its mission? C. Was the practicum a worthwhile experience? Explain why or why not. Would you

recommend this site to other TEM students? D. Did you feel educationally prepared for the experience? What other measures can TEM

program faculty take to prepare TEM students for the practicum experience? E. What recommendations do you have for the improvement of the practicum experience?

IV. Samples of Work Completed: Illustrate the breadth and depth of your experience by including numerous written and visual examples of work you completed. A. Written examples: (e.g., handouts, correspondence prepared, relevant e-mails, agendas,

plans, timelines, etc.). B. Visual examples: (e.g., photographs, promotional materials, maps, etc.)

10/26/2015


Final Performance Evaluation

Name of Student: Site Name:

Name of University (Faculty) Supervisor: Email:

Site Supervisor: Date:

Site Supervisor Instructions:

• The Final Evaluation is used to determine the overall performance and development of the student since the start of their practicum with your agency.

• Submit to Faculty Supervisor via email, or submit in student’s portfolio.

Site Supervisor please check (√) the appropriate box.

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Section A: Student’s General Professional Performance

Beha

vior

Professional appearance (e.g. neatness, appropriate dress) Seeks responsibility Demonstrates initiative Dependability (e.g. punctual, completes work) Accepts direction and constructive criticism Ability to work independently Motivation (e.g. enthusiasm, attitude towards duties) Resourcefulness (e.g. use of resources, varied approaches/ideas) Offers opinions and suggestions

Rela

tions

Rapport with staff (e.g., co-workers, volunteers) Interaction with public (i.e., clients, participants, patients) Understands needs of clients Ability to plan for client’s needs Adaptability (e.g., adjusts plans/actions according to situation)

Perf

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/kno

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Planning and organizing work schedule (e.g., time management) Judgment (e.g., common sense, problem solving skills) Task accomplishment Oral communication Written communication Evaluation, self-improvement Leadership ability Quantity of work Quality of work Understanding of agency’s goals and operations Knowledge of field

Overall Rating of Intern’s Performance for Your Agency:


Section B: Written Evaluation of Student’s Performance For each of the criteria below, briefly comment on the intern’s abilities, strengths and weaknesses in the space provided.

1. Knowledge (e.g., requisite skills, current knowledge and skill of profession)

2. Leadership (e.g., instills confidence in others, organization, group spirit and cooperation, maintains an attitude of objectivity and fairness, communication)

3. Communication (e.g., written, oral, electronic communication with supervisors, co-workers and public; courtesy, insight, respect, tact)

4. Additional Comments

Signatures* Student: Date: Site Supervisor: Date: *Signing this form indicates the supervisor and student have reviewed and discussed the evaluation. It does not necessarily indicate the student’s agreement with the content. Supervisors may append additional comments about the intern’s performance. **Please note that this evaluation is part of the student’s (intern’s) overall grade in this fieldwork experience course, and is protected by the Family Educational Rights and Privacy Act (FERPA). Therefore, the information provided in this evaluation is restricted to the student, the student’s (intern’s) direct site supervisor(s), and the student’s (intern’s) university faculty supervisor and internship coordinator.

Page 2 of 2 10/21/2015


PRACTICUM INSTRUCTIONS 1. Complete the online mandatory pre-experience online orientation session by the deadline. Save your notice of completion.

*The mandatory pre-experience orientation session is provided through the Tourism and Events Management Blackboard Organization. Please note that this requirement is different from (and in addition to) the requirement to attend any pre-experience informational meeting(s) required by the Faculty Supervisor (the instructor-of-record for the section). For more details, click here.



Submit Applications and Interview with potential sites.

2. Submit Practicum Eligibility Form (Appendix 2 as PDF), and Certificate of Completion from Online Orientation, to your Academic Advisor, at [email protected].

After receiving approval and override from Academic Advisor, register for TOUR 241.

3. Before accepting any job offer submit all official job descriptions for approval by your Faculty Supervisor or the Fieldwork Coordinator (if no faculty supervisor has been assigned).

4. Submit the following to Faculty Supervisor, ONLY, after they are completely filled out, physically signed, and dated

1. As 1 combined PDF Document a. Paperwork Submission Cover Sheet (Appendix 3) b. Site Profile (Appendix 4) Must Include:

i. Pre-Approved job description ii. Your signature

iii. Site supervisor information and signature c. Consent Agreement (Appendix 5)

2. Experiential Learning Agreement as 1 separate PDF Document, (Appendix 6) Must Include: a. Correct Start and End dates b. Your initials and signature c. Site supervisor initials and signature d. All three (3) pages

**All changes made to Appendix 6 by a site must be approved by the GMU legal office.

5. You can begin your practicum only after you have been notified that the Learning Agreement has Dean’s approval.

* You must notify Faculty Supervisor of exact start date and estimated hours/week. **You must review the course syllabus before you begin your practicum.

6. Complete Weekly Reports (Appendix 7)

7. Complete Midpoint Report (Appendix 8)

8. Complete Portfolio following guidelines (Appendix 9)

9. Give Site Supervisor Final Performance Evaluation Form (Appendix 10) to complete. The completed form may be sent directly to Faculty Supervisor or submitted with student portfolio.

1/14/2016

https://rht.gmu.edu/tourism-and-events-management/practicum-and-internship-experiences/faq-1-practicum

mailtio:[email protected]



Practicum Eligibility Form Please submit the completed form AND the Notice of Completion to [email protected]

Student Information: Last Name: First Name:

Major/Concentration: G#:

Phone Number: Mason E-Mail:

Intended Practicum Semester: Spring Summer Fall Year:

Do you meet the following prerequisites*

At least Sophomore Standing Declared TEM Major Passed TOUR 200, TOUR 220

Completed Mandatory Pre-Experience Orientation Session (attach notice of completion)

*If you do not meet any of these prerequisites please your Academic Advisor Michelle Gnoleba at [email protected].

Initial Learning Objectives: List two to three learning objectives which describe what you want to learn from the practicum experience. Objectives should be concise, measurable (e.g. identify, improve, define, compare, apply, understand, develop, write) and attainable actions or behaviors related to particular duties of the practicum – an example, “To apply the budget process to large scale events.”

1.

2.

3.

Signature:

Student: Date

Department Approval YES No 2/23/2016




Practicum Paperwork Submission Cover Sheet You must include this Cover Sheet when you submit Appendices 4, 5, and 6.

*Please check () all boxes that apply. If you do not complete and submit this form with your paperwork, or if you check any boxes that are not accurate your paperwork will be returned and can be resubmitted when all requirements are met.

I am eligible to complete my Practicum (TOUR 241) during my semester of choice because I have done all of the following:

� I completed the mandatory pre-experience orientation session, corresponding to my semester of choice. http://rht.gmu.edu/tourism-and-events-management/practicum-and-internship-experiences/faq-1-

practicum

� I am a declared TEM major.

� I have completed TOUR 200 and TOUR 220.

� I have a least Sophomore Standing

*STOP! If you were not able to check all the boxes above, it means you are not eligible to complete your internship at this time. Please contact your Academic Advisor for guidance.

I submitted an official job description to my Faculty Supervisor for approval.

� YES

� NO *STOP! If you checked ‘NO’, you must first submit an official job description that includes all the information outlined in the guidelines found at the following link: (http://rht.gmu.edu/tourism-and-events-management/practicum-and-internship-experiences/), for approval, before you can submit your paperwork.

The official job description I submitted was approved.

� YES, I can now submit my paperwork (Appendices 4 – 6), PLUS this Cover Sheet.

� NO, *STOP! I must wait for my job description to be approved before I can submit my paperwork.

I am ready to submit Appendices 4, 5, and 6, PLUS this Cover Sheet.

� I have included the Notice of Completion from the Online Orientation.

� I have included a copy of the approved job description, AND if this is a repeat site, I have included all the required additional paperwork (outlined on page 2 of Appx. 4).

� I have correctly filled in all the required information on each of the Appendices.

� I have provided my initials and physical signatures, where required, on all Appendices.

� My site supervisor has initialed and physically signed all applicable Appendices.

� All forms have been dated, where required.

� I have included the correct Start and End dates (provided at mandatory information sessions or through the Online Orientation), where required.

1/14/2016






PRACTICUM SITE PROFILE

Major/Concentration St

udent Information: Full Name Phone Number Practicum Start Date:

Mason E-Mail End Date

Site Eligibility Yes No

Have you ever worked, completed practicum, or are you currently working, at this site? If yes: You must submit the following additional documentation • The official job description for the previous position• A written (typed) description, in your own words, of how this new position, will differ

significantly and substantively from the previous position(s); what will be learned that hasnot already been learned; and how this new position will contribute to your future careergoals.

If no: Move on to Site Information

Site Information: Site Name: Department (if applicable): Voluntary Paid at $ per Address: City: State: Zip: Site Phone Number: Fax: Site Supervisor Name: Site Supervisor Title: Phone Number: E-Mail:

Signatures

Student Date

Site Supervisor Date

Fieldwork Coordinator Approval YES No 10/26/2015


George Mason University Consent Agreement

Students participating in a for-credit internship must sign this Consent Agreement, to indicate agreement with the terms and conditions of the Agreement and permission to participate. Name: Student ID:

School: School of Recreation, Health, and Tourism Major/Concentration I am voluntarily participating in a George Mason University for-credit internship, and I understand that any such internship program involves some element of risk. I agree that in consideration of George Mason University sponsoring this activity and allowing my participation, I (including my parents, guardians, and legal representatives) will release, indemnify, and hold harmless George Mason University, and its Trustees, officers, employees, faculty, agents, successors, and assigns from liability for any and all claims, demands rights or causes of action, present or future, resulting from or arising out of any activity or travel conducted by or under the auspices of the George Mason University Internship/Externship Program.

I understand that the University requires that all students be covered by appropriate accident and medical insurance and that the student be financially responsible for such expenses. My signature below verifies that I am covered by such insurance.

I hereby grant George Mason University the absolute and irrevocable right and permission, with respect to photographs taken or made of me or in which I may be included with others; to use, re-use and publish the same in whole or in part in any and all media including use on the world wide web, now or hereafter, and for any purpose whatever the illustration, promotion, art, recruitment, publication, and advertising. I also grant George Mason University all rights of copyright to such photographs and images, and all rights to publish, market, or assign such photographs and images without compensation or report to me.

I HAVE READ AND UNDERSTAND THE ABOVE PROVISIONS AND AGREE TO BE BOUND BY THEM AS INDICATED BY MY SIGNATURE BELOW. Student Signature Date Printed Student Name Semester/Academic Year Signature of Parent or Guardian (If Student is under the age of 18)

10/26/2015


page 1 of 3

George Mason University Experiential Learning Agreement

THIS EXPERIENTIAL LEARNING AGREEMENT (“Agreement”), dated this day of , 20 (effective date), is

made by and among (“Student”), (Site),

and George Mason University (“University”) (together, the “Parties”). The purpose of this Agreement is to place Student

in a work assignment with the Site, as part of an experiential course of study, offered by the University for academic

credit.

Site: Site Supervisor: Address: Title: City: E-mail: State: Zip: Telephone: TERM Start Date: End Date: Description of Student Responsibilities for the course:

1. Complete and report on a minimum of 120 hours of work

2. Obtain evaluations by site supervisor

3. Compile a final portfolio of work completed

Learning Objectives:

1. Observe/interact with industry professionals

2. Acquire practical skills

3. Apply academic experience

4. Assess personal competencies

Please Initial: Student Site Mason

10/26/2015


Experiential Learning Agreement General Terms and Conditions

1. Termination. The Site or the University may terminate this Agreement at any time without cause, provided that any student currently engaged in the Program at Site shall be given the opportunity to complete the Program, unless the release is related to poor performance.

2. Definitions. a. “Site Supervisor” means a Site employee, member, or volunteer, who is responsible for monitoring and supervising the

Student throughout the Program. b. “Program” means the structured learning experience at Site, in which Student performs work under the supervision of

the Site Supervisor. c. “Faculty Supervisor” means a GMU faculty member who places and monitors the Student in the Program.

3. Site Responsibilities. a. Site Supervisor. Site shall provide Student with a Site Supervisor. The Site Supervisor shall monitor and supervise the

Student throughout the Program. b. Insurance. Site shall maintain in force during the Term, general and professional liability insurance, insuring itself and

its agents and employees for their acts, failures to act or negligence, in an amount not less than $1,000,000 for each occurrence and $2,000,000 aggregate. Site agrees to advise the University of any changes in this insurance coverage. Site will provide University a Certificate of Insurance ten (10) days prior to the start of performance of this agreement. Continued evidence of insurance shall be provided upon replacement of coverage and at least 15 days prior to each renewal until no longer required by this agreement.

c. Compliance with Laws. The Site shall at all times remain in compliance with all Federal and State laws and regulations, which may affect the Program.

d. Orientation. Site shall orient both Faculty Supervisor and Student to the rules, policies, regulations and procedures of the Site.

e. Performance Evaluation. Upon request, Site shall assist the University in the evaluation of the learning and performance of participating Student.

f. Disclosure of Known Risks. The Site shall disclose to Student known risks associated with Student’s participation in the Program.

4. University Responsibilities. a. University agrees to assign to Site only those students who shall have successfully completed any necessary

prerequisite courses. b. University will assign Faculty Supervisor to Student, to monitor the Student throughout the Program. c. The University is responsible to Student for academic supervision and grading.

5. Student Responsibilities a. Registration. Student must register and pay tuition for the course prior to the commencement of the Program. b. Insurance. Student shall at all times maintain sufficient health, accident, disability and hospitalization insurance for the

duration of the Program. Student shall be responsible for any expenses incurred due to injury, illness or damage suffered during the course of the Program.

c. Honor Code. Student understands and agrees that he or she is at all times during the Program bound by the George Mason University Honor Code, and that Program activities are subject to the Honor Code.

d. Student understands that he or she is at all times subject to the Catalog and University Policy. e. Disclosure of Known Risks. Student shall ensure that Site discloses to Student and Student is aware of known risks

associated with participation in the Program. 6. General

a. Independent Contractors. The relationship of the Parties to each other is solely that of independent contractors. No party shall be considered an employee, agent, partner or fiduciary of the other except for such purposes as may be specifically provided in this Agreement. Nothing in this Agreement shall be construed to create any partnership or joint venture between the parties.

b. University Liability. As a state agency, the University is self-insured under the Commonwealth of Virginia Risk Management Plan. This insurance does not cover the operation of Agency vehicles. To the extent provided by the laws of the Commonwealth of Virginia, University shall be responsible for the ordinary negligent acts or omissions of its

10/26/2015


agents and employees causing injury to another person. Nothing herein shall be deemed a waiver of the sovereign immunity of the Commonwealth of Virginia.

c. Nondiscrimination. All parties to this Agreement agree to not discriminate on any basis prohibited under state or federal law.

d. Confidential Information. No party shall disclose or use any information of a private, confidential or proprietary nature, or any other trade secret, without prior written authorization, except as required by law.

e. Federal Employee. As required by some U.S. Government agencies, Student is not to be considered a federal employee for any purpose other than either of the following:

(i) The Federal Tort Claims provisions published in 28 U.S.C. 2671-2680. Claims arising as a result of student participation should be referred to the Department of Justice.

(ii) Title 5 U.S.C. Chapter 81, relative to compensation for injuries sustained during the performance of work assignments. Claims related to injuries should be referred to the Office of Workers’ Compensation Programs, U.S. Department of Labor for adjudication.

f. Amendment to Agreement. No amendment or modification of this Agreement shall be valid unless in writing and executed by authorized representatives of the Parties.

g. Applicable Laws. This Agreement shall be construed, governed and interpreted pursuant to the laws of the Commonwealth of Virginia. If any provision or part of this Agreement is held to be invalid under such laws, the other provisions or parts of this Agreement will remain in full force and effect. All disputes arising under this contract shall be brought before a court of competent jurisdiction in the Commonwealth of Virginia.

h. No assignment. No party shall assign or otherwise transfer its rights or delegate its obligations under this Agreement without all Parties’ prior written consent. Any attempted assignment, transfer, or delegation without such consent is void. All of the terms and provisions of this Agreement are binding upon and inure to the benefit of the Parties and their successors and assigns.

i. Force Majeure. Neither the University nor the Site will be responsible for any losses resulting from delay or failure in performance resulting from any cause beyond such Party’s control, including without limitation: war, strikes or labor disputes, civil disturbances, fires, natural disasters, and acts of God.

j. Final Agreement. This Agreement is the complete and final agreement between the parties and supersedes all prior oral or written agreements with respect to the subject matter herein.

k. Advertising. Site shall not use, in its external advertising, marketing programs or promotional efforts, any trademark, mark, data, pictures or other representation of the University except on the specific written authorization in advance by the University.

The Student, the Site, and the University agree with the above terms, and conditions. Signatures:

Student Date Site Date University Date Dr. C. Stephen White, Assoc. Dean

Page 3 of 3 10/26/2015


PRACTICUM WEEKLY REPORTS

Name of Student: Date: Name of Site: Name of Site Supervisor: Name of Faculty Supervisor: Number of Hours Completed-to-Date: Report # Hours worked this week: Period Covered (Dates): to Instructions:

• At the end of each week you work, fill out this weekly report. • Give examples throughout to clarify your answers, and include other comments at the end, as relevant. • Responses should be at least fifty (50) words in length, typed, and must use complete sentences.

Remember this is an academic report, and thus attention should be paid in order to avoid excessive grammatical and typographical errors.

• Weekly reports must be submitted in Pdf format, through the medium (e.g., Blackboard) directed by the Faculty Supervisor, and by the deadline provided.

1. Describe your principal assignments and responsibilities during the week.

2. What experiences were particularly rewarding during this report period?

3. What experiences were particularly disappointing or frustrating?


10/26/2015


PRACTICUM MIDPOINT REPORT

Name of Student: Date: Name of Site: Name of Site Supervisor: Name of Faculty Supervisor: Number of Hours Completed-to-Date: Hours Completed: Hours Left to complete: Date hours will be completed:

Instructions: • E-mail completed report to your faculty supervisor immediately after you have completed 60 hours (or

submitted in the manner required by your faculty supervisor). • Answer all questions in detail, typed, and must be at least 50 words long. Include the question with the

answer. Remember this is an academic report, and thus attention should be paid in order to avoid excessive grammatical and typographical errors.

1. What have been your key tasks and responsibilities from the beginning of your practicum until now?

2. Name and explain the two most significant, positive experiences you have had during your practicum thus

far. How did you personally contribute to these experiences?

3. Name and explain the two most frustrating occurrences you have had during your practicum thus far and

what did you do to overcome these frustrations?

10/26/2015 Please Initial: Student_________ Site Supervisor____________


PRACTICUM PORTFOLIO GUIDELINES Upon completion of the practicum period, students are required to submit their Practicum Portfolio in a 3-ring binder. The Practicum Portfolio must be well organized (i.e., Table of Contents, Tabs included, information must be typed, and otherwise professionally presented). The front cover and title page must include: name of student, name of practicum site, course information (e.g. TOUR 241-XXX) and the semester/year. Portfolios must include all the following information, including samples of work completed during the practicum experience:

I. Introduction A. Cover Page / Title Page

B. Table of Contents – must be tabbed

C. Practicum Site Profile (two copies: one completed and handed in at the beginning of the

experience and a duplicate included in the final portfolio).

D. Agency Overview 1. Give the name of the Agency and describe the practicum site including the history,

mission statement, type of organization (e.g., corporation, private, government agency, non-profit, etc.), customers, services offered, as well as other special features.

2. Agency Personnel and Oversight a. Provide an organizational chart and label the names of the key officers,

managers, board, etc. Also show your place in the Agency. b. Give a brief description of the individuals that you interacted with (including

your Agency Supervisor) on a regular basis and indicate whether they are full-time, part-time, seasonal, and/or volunteers.

3. Office Environment. Describe the location where you worked and how it contributes to the overall mission of the agency. Provide a site layout if available. Describe the office space you were assigned and explain how that influenced your experience.

II. Reports Section (Remember you must use the templates provided)

A. Weekly Reports: At the end of each week you work, you will answer the following four questions below. Responses should be at least fifty words in length and typed in paragraph format using professional language. Give examples throughout to clarify. Include other comments at the end, as relevant.

1. Describe your principal assignments and responsibilities during the week. 2. What experiences were particularly rewarding during this report period? 3. What experiences were particularly disappointing or frustrating?


10/26/2015


B. Midpoint Report: The Midpoint Report should be e-mailed to your faculty supervisor immediately after you have completed 60 hours (or submitted in the manner required by your faculty supervisor). All questions need to be answered in detail - answers must be typed, and must be at least 50 words long (remember to include the question with the answer):

1. How many hours have you completed as of today? 2. How many hours do you have left to complete (note: the total number of hours

required is 120). 3. On what date do you anticipate completing your hours? 4. What have been your key tasks and responsibilities from the beginning of your

practicum until now? 5. Name and explain the two most significant, positive experiences you have had during

your practicum thus far. How did you personally contribute to these experiences? 6. Name and explain the two most frustrating occurrences you have had during your

practicum thus far. What did you do to overcome these frustrations?

III. Evaluation of Practicum Experience: Answer the six questions below in detail. A. What are the three most important skills you used or put into practice during the

experience? Name and give examples of how these skills were used. B. Briefly evaluate your experience at the site and your site supervisor. How do you think

you helped the site in its achievement of its mission? C. Was the practicum a worthwhile experience? Explain why or why not. Would you

recommend this site to other TEM students? D. Did you feel educationally prepared for the experience? What other measures can TEM

program faculty take to prepare TEM students for the practicum experience? E. What recommendations do you have for the improvement of the practicum experience?

IV. Samples of Work Completed: Illustrate the breadth and depth of your experience by including numerous written and visual examples of work you completed. A. Written examples: (e.g., handouts, correspondence prepared, relevant e-mails, agendas,

plans, timelines, etc.). B. Visual examples: (e.g., photographs, promotional materials, maps, etc.)

10/26/2015


Final Performance Evaluation

Name of Student: Site Name:

Name of University (Faculty) Supervisor: Email:

Site Supervisor: Date:

Site Supervisor Instructions:

• The Final Evaluation is used to determine the overall performance and development of the student since the start of their practicum with your agency.

• Submit to Faculty Supervisor via email, or submit in student’s portfolio.

Site Supervisor please check (√) the appropriate box.

Uns

atisf

acto

ry

Opp

ortu

nity

for

Impr

ovem

ent

Mee

ts Jo

b Re

quire

men

ts

Exce

eds J

ob

Requ

irem

ents

Exce

llent

Not

App

licab

le

Section A: Student’s General Professional Performance

Beha

vior

Professional appearance (e.g. neatness, appropriate dress) Seeks responsibility Demonstrates initiative Dependability (e.g. punctual, completes work) Accepts direction and constructive criticism Ability to work independently Motivation (e.g. enthusiasm, attitude towards duties) Resourcefulness (e.g. use of resources, varied approaches/ideas) Offers opinions and suggestions

Rela

tions

Rapport with staff (e.g., co-workers, volunteers) Interaction with public (i.e., clients, participants, patients) Understands needs of clients Ability to plan for client’s needs Adaptability (e.g., adjusts plans/actions according to situation)

Perf

orm

ance

/kno

wle

dge

Planning and organizing work schedule (e.g., time management) Judgment (e.g., common sense, problem solving skills) Task accomplishment Oral communication Written communication Evaluation, self-improvement Leadership ability Quantity of work Quality of work Understanding of agency’s goals and operations Knowledge of field

Overall Rating of Intern’s Performance for Your Agency:


Section B: Written Evaluation of Student’s Performance For each of the criteria below, briefly comment on the intern’s abilities, strengths and weaknesses in the space provided.

1. Knowledge (e.g., requisite skills, current knowledge and skill of profession)

2. Leadership (e.g., instills confidence in others, organization, group spirit and cooperation, maintains an attitude of objectivity and fairness, communication)

3. Communication (e.g., written, oral, electronic communication with supervisors, co-workers and public; courtesy, insight, respect, tact)

4. Additional Comments

Signatures* Student: Date: Site Supervisor: Date: *Signing this form indicates the supervisor and student have reviewed and discussed the evaluation. It does not necessarily indicate the student’s agreement with the content. Supervisors may append additional comments about the intern’s performance. **Please note that this evaluation is part of the student’s (intern’s) overall grade in this fieldwork experience course, and is protected by the Family Educational Rights and Privacy Act (FERPA). Therefore, the information provided in this evaluation is restricted to the student, the student’s (intern’s) direct site supervisor(s), and the student’s (intern’s) university faculty supervisor and internship coordinator.

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TOURISM AND EVENTS MANAGEMENT

PRACTICUM MANUAL

Fieldwork Coordinator Abena A. Aidoo, Ph.D.

E-mail: [email protected] Phone: 703-993-9047

PRACTICUM MANUAL - George Mason Universityrht.gmu.edu/assets/docs/rht/tem/TEM Practicum...

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