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Practical Preparations Planning for Safety and Emergencies.
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Transcript of Practical Preparations Planning for Safety and Emergencies.
Practical Preparations
Planning for Safety and Emergencies
Prevention & Preparation
Prevention - Sometimes the best way to deal with a problem in the library is to take steps to lower the risk of it ever happening
Preparation – The next best way is to prepare a response to deal with a problem when it happens
What will you learn today?
How to survey library & grounds to identify hazards or security risks
Practical measures libraries can take to lower risk of emergencies
Resources to use to create an emergency plan
Library Emergency
A threat that might cause harm to the library collection, building, staff, customers
An unscheduled disruption of normal library services
Types of emergencies
FIRE!
Flood…
Tornado…
Earthquake…
Personal Danger
Bomb threats…
Armed (or unarmed) assaults…
Medical Emergencies…
Utility outages
Chemical leaks
Equipment failures…
Transportation accidents…
And, then, of course…
Hurricanes Severe weather storms Theft Circulation system failure Unattended children Lurkers, streakers, flashers, etc. Angry/abusive patrons and…
Insect infestations….
…just to name a few.
The KEY to Success
Work with YOUR local/community support service agenciesYour local fire marshallYour local fire marshall
Your local emergency services agencyYour local emergency services agency
Your local utilities companyYour local utilities company
Your regional/state libraryYour regional/state library
Your network support person/agencyYour network support person/agency
Work with YOUR local/community support service agenciesYour local fire marshallYour local fire marshall
Your local emergency services agencyYour local emergency services agency
Your local utilities companyYour local utilities company
Your regional/state libraryYour regional/state library
Your network support person/agencyYour network support person/agency
The KEY to Success
Work with YOUR local/community support service agenciesTo assess riskTo assess risk
To address preventative measuresTo address preventative measures
To develop planTo develop plan
To train library staffTo train library staff
To review emergency proceduresTo review emergency procedures
To review recovery proceduresTo review recovery procedures
Work with YOUR local/community support service agenciesTo assess riskTo assess risk
To address preventative measuresTo address preventative measures
To develop planTo develop plan
To train library staffTo train library staff
To review emergency proceduresTo review emergency procedures
To review recovery proceduresTo review recovery procedures
Danger analysis Cat 1 – High probability, high effect (fire,
flood, tornado, burst water main, …) Cat 2 – High probability, low effect (leaking
tap, theft, vandalism, …) Cat 3 – Low probability, high effect
(earthquake, nuclear war, civil unrest, ...) Cat 4 – Low probability, low effect (collapse
of bookshelf, medical emergency, ...) These can vary library by library, locale by
locale
Risk assessment
Identify possible risks Evaluate probability and effect to
YOUR library Develop procedures to prevent
and/or respond Note: conditions change…be flexible
Four phase process
Prevention Preparedness/Planning Response Recovery
Phase 1
Prevention
Building/Security inspection – make needed changes
Establish routine maintenance measures
Proper fire detection/extinguishing systems
Policies, policies, policies
Secure copies of vital records off-site
Protect computers and electronic equipment
Comprehensive insurance
Inventory, inventory, inventory
Sample handouts & Examples
Checklist for Library Building Security Building Survey Checklist (Monthly) Monthly Tech Maintenance Checklist
Your ideas of prevention…
What do you do or have you done to lower risk of emergencies?
MAJOR CLUES!!!
Prevention is Prevention is easier and easier and
cheaper than cheaper than cleanup!cleanup!
Prevention only works if you do it routinely
Phase 2
Preparedness
Develop written preparedness, response & recovery plan
Keep it up-to-date and test it Disaster supplies/equipment
kit/area Establish emergency response
team
Response training for staff Documentation up-to-date at all
times Distribute plan Institute disaster notification
procedures
Posted Information
Emergency instructions Emergency contact information –
Emergency management Staff phone tree State agency notification Utilities, automation vendor, communication, etc. Landlord, plumber, carpenter, etc.
Should also be posted throughout building, in staff homes and vehicles
Examples
Emergency Contact List Locations of Facility Emergency
Facility Systems Emergency Equipment & Supplies Emergency Response Team
Responsibilities
Phase 3
Response(See Emergency Preparedness Bibliography)
Follow established procedures Contact necessary parties Prepare to re-enter site
Make preliminary assessment of damage
Stabilize environment Set up areas for
packing, local cleanup Transport items for
freezing
Phase 4
Recovery
Establish program to restore both site and materials to usable condition
Determine priorities for restoration Discard items not worth retaining
Restore/clean materials locally
Clean/rehabilitate site
Replace treated material in site
Analyze disaster plan and improve
Issues for public libraries
Safety of public comes first!
Commercial insurance or self-insurance?
Who gives approval for recovery?
Approval of expenditures for supplies, equipment
Inadequate fire detection and suppression systems
Budgeting for emergencies
Relocation sites Need for/access to
freezing facilities ????
Prepared byLynette SloanFort Loudoun Regional LibrarySeptember, 2009