PPW Board Minutes Fall 2019 Website Folders and Stuff...PPW Board Minutes Fall 2019 2) Citations...

PPW Board Minutes Fall 2019

Board Minutes

Professional Photographers of Washington

October 5, 2019 Kennewick, WA

Call to order: 2:16pm Members Present: Maryann Breshears, Carla Conrad, Andrew Crain, Larry & Rachel Ikenberry, Mark Turner, Chris & Rachel Wooley, Julie Fitzpatrick, Mike Busby, Faye Johnson, Jeff Schindler and Mark Gardner on Zoom. Proxies: Larry Ikenberry for Jon Sandberg, Faye Johnson for Dalisa Sherrard, Carla Conrad for Bruce Hudson Proxy Motion: I move to accept proxies. Move Chris Wooley, Mike Busby 2nd is, passed. Motion amended by Chris, Andrew 2nd it, Passes President Comments: Vice President Rachel Wooley is acting as the President for Dalisa Sherrard due to her planned absence. Member Concerns: na

Motion: I move to accept the consent agenda reports. Move by Chris Wooley, Mary Ann Breshears 2nd it, Passes Consent Agenda

1) Board Reports a) President: Dalisa Sherrard b) Past President: Chris Wooley c) Vice President: Rachel Wooley d) Executive Manager: Faye Johnson e) Southwest District Rep #1 Jon Sandberg f) Southwest District Rep #2 Vacant g) Northwest District Rep #1: Andrew Crain h) Northwest District Rep #2: Bruce Hudson i) Central District Rep #1: Vacant j) Central District Rep #2: Matthew Sherrard k) Eastern District Rep #1: Mary Ann Breshears l) Eastern District Rep #2: Mike Busby m) 2020 Spring Conf Faye Johnson n) Life Member: Ralph Allen o) Scholarship: Marie Martineau-Sandberg p) Membership: Kari Stuckey q) The Wash Photog: Mark Turner r) Web Database: Faye Johnson s) Web Design/Blog: Karissa Blunck t) Education: Julie Fitzpatrick u) Investment: Larry Ikenberry

Minutes of prior meeting Mark Gardner Motion: I move to accept the minutes as written. Moved by Faye, Andrew 2nd it, Passes


2) Citations Report: Julie Fitzpatrick 3) Treasurer’s Report : Rachel Ikenberry Verbal report for Investment Chair – Larry see

report below Motion: I move to accept the Treasurer's Report as written. Moved by Mike Busby, Andrew Crain 2nd it, Passes

4) Old Business: See Below in Ongoing OLD Business, Actions & Discussions

5) New Business:

See Below NEW Business, Actions & Discussions

6) Motions: Mid Qtr Motion – Sept: Image Judging Scholarship - Passed Mid Qtr Motion – Sept: Zoom Subscription – Passed Mid Qtr Motion - Sept : Student Scholarship – Passed

Motion 1: OPP Updates Rev Oct 2019 - Rescinded

7) Calendar of Events:

October Elections Jan 26, 2020 Winter Board Meeting, via ZOOM Conference Call (12 noon to 3pm) April 4-6, 2020 2020 Conference, Spokane April 7, 2020 Spring Board Meeting, Spokane (9am to 12 noon) Motion to adjourned made by Mark Turner, Chris Wooley 2nd it, passes. Meeting adjourned: 4:00pm

Ongoing OLD Business, Actions & Discussions:

Event set up for class for Hammons Report: Chris - Date set for May 3rd, 2020, Image Competition/Judging Class, 6.5 hrs 9-6pm. PPA/Edu merit, $150/attendee including lunch, split profit between Hammon’s and PPW. Location unknown. Middle of state. Action: Find a location Conference 2020 Report: Faye – Officially set for April 4-6. Speakers has been set. Theme and Fun Party details. Wine Auction ideas, fundraiser ideas. Vendor Program – how to promote vendors better through social media and shout outs, keep prices the same as in past years. Action: Everyone help promote vendors with social media shout outs EM Contract needed – Discussed – Action: Rachel W & Ex Board will work on it. Have contract by Jan meeting. Officers serving more than one year – having 2 year term. Discussion concluded to do one year term case by case option for more than one year.

Branding incubator, what's next – Dalisa and/or Marketing Chair to oversee. Mark Gardner voiced that new Marketing Chair would over see it. Position still vacant Action: Keep things moving and find Marketing Chair

Marketing Verbiage Example:

• We offer live education.

• What do you struggle with? We can help.


• We help to business advise, help teach skills, give validation and feed back on their work.

• Better Photographer, Better Business, Better Life…PPW

• Let us help you to become a professional photography

Direction of journal – Action: Actively seeking a new Editor.

NEW Business, Actions & Discussions:

Elections in October: Need to find reps for vacancies in NW and SW Action: Faye will get it started by Oct 15th Zoom motion discussion: Chris asked “Can we use Zoom for the board meetings? Or not?” Consensus is to have all Board meetings should be in person. Suggestion to have Winter Board meeting be a zoom. Board agrees to have Winter Board meeting on Zoom (digital format). Action: Faye will send out invites and facilitate the call The Mid Qtr Sept motion for Judging Scholarship was clarified by Chris in further detail. Discussion about educating the members as to the history of the name sake trophies. Action: Faye - To have posters at conference with the Life Member display. Motion for OPP was made by Rachel, 2nd by Chris, then after discussion, Rachel Ikenberry rescinded motion for future Mid Qtr Motion.

Supporting Reports and Motions:

BOARD REPORTS 4 President’s Report –Submitted 4 Past President’s Report –Submitted 4 Vice President’s Report - Submitted 4 Treasurer’s Report - Submitted 5 Secretary’s Minutes - Submitted 8 Executive Manager’s Report - Submitted 15 PPA Council’s Report –Not Submitted 15 DISTRICT REPRESENTATIVES REPORTS 16 Southwest District Rep #1: Submitted 16 Southwest District Rep #2: - Vacant 16 Northwest District Rep #1 – Submitted 16 Central District Rep #1:–Vacant 17 Central District Rep #2: Not Submitted 17 Eastern District Rep #1: – Submitted 17 Eastern District Rep #2: Submitted 18 COMMITTEE REPORTS 19 2020 Spring Conference –Submitted 19 Citations – Submitted 19 Life Member – Submitted 19 Scholarship –Not Submitted 20 Membership – Not Submitted 20 Education Chair – Submitted 20 Journal Editor –Submitted 20 Investment Chair – Submitted 20


MOTIONS 22 Motion 1: OPP Udate Rev Oct 2019 -- Rescinded 22

Board Reports

President’s Report –Submitted

Pres: Dalisa DeChiara a) Personal Life - What is going on in my family, personal, health? Alyse’s health has been our number one concern, over business so this has not been a good year to try and participate in anything that

doesn’t have to do with her. She is taking up 150% of our time. b) Studio Life - What is happening in my studio? We’re slowly trying to get busier in studio, we were busy

outside of the studio all summer, and still have 3 more weddings for the year.

c) District or PPW responsibilities - What is happening? Working on ideas for the fun party right now.

d) In what area(s) do I need help, mentoring, or support? Would love assistance on the rebranding e) What is one goal I have for my district/job for this year? Get the rebranding under way

Past President’s Report –Submitted

Past Pres: Chris Wooley a) Personal Life - All good on the home front. I'm excited to visit family next month (and get a secondary mini-summer). No complaints. b) Studio Life - We did a studio facelift; some new paint, furniture, and layouts. It's exciting seeing the new feel. c) District or PPW responsibilities - Working on Fall Conference (by the time you read this, we'll be ready to go live!). d) In what area(s) do I need help, mentoring, or support? Feeling good for right now. If you know a way to get more time, I'm all ears! e) What is one goal I have for my district/job for this year? Whittling away at the goals via motions and bi-weekly conference calls. e) What goal have you accomplished? Fall Conference!

Vice President’s Report - Submitted

Vice Pres: Rachel Wooley

a) Personal Life - What is going on in my family, personal, health?

b) Studio Life - What is happening in my studio? Chris and I are in a never ending process of updating the studio look. Painting and some new furniture and rearranged our lobby space. It’s a work in progress and the website is next. Lots to do.


d) In what area(s) do I need help, mentoring, or support? Continued support from our reps to hold events and keep membership active. They are doing a good job and it shows! e) What is one goal I have for my district/job for this year? In the process of working through parts of the OPP with hopes of clarifying roles and updating/removing

some that are no longer pertinent. It is a beast of a job. f) Tell us how you have done in completing your quarterly goals. ( i.e. My goal in July was to ______. Accomplished with the September event, etc) The OPP is a work in progress, hoping to get my sections finished prior to the Board Meeting.

Treasurer’s Report - Submitted

Treasurer: Rachel Ikenberry a) Personal Life - What is going on in my family, personal, health? Larry and I are healthy. Only one mishap for me this quarter! We took a week long trip to Nashville and northern Kentucky. Great time. Loved our foodie walk / eat tour of East Nashville. And walking through the replica of Noah’s Ark was amazing. The skillfull details in the human figures and the animals was outstanding. b) Studio Life - What is happening in my studio? Thinking about images for PPW competition for 2020, c) PPW responsibilities - What is happening? Preparing for the Fall Seminar class on Business principles of Finance, generally helping on the 2020 Conference team. Busy with the Executive Board bi-weekly meetings. I was active in the decision making related to the Student Scholarship. d) In what area(s) do I need help, mentoring, or support? I need more time e) What is one goal I have for my Board job for this year? Complete the committee mentorship descriptions and seal a good working relationship with the committee chairs assigned to me. Complete a contract for our Executive Manager. f)Tell us how you have done in completing your quarterly goals. My goal in July was to get proficient with Skype. Got it! So now we switch to Zoom, oh dear, Chris has more to do bailing me out! I am so thankful for the many ways my fellow officers have encouraged me. Balance sheet and Profit and Loss on next page.


Secretary’s Minutes - Submitted

Minutes from the last meeting.


Mark Gardner a) Personal Life – Life’s good, but has been extremely busy this summer with Dona doing art festivals and stocking her galleries, b) Studio Life – It has been a very busy summer with portraits, weddings and some commercial work. Then fall hit, with school and sports photos on Orcas and San Juan Islands, senior portraits, etc. Have been slammed since early September. I made the mistake of trying to switch labs for the volume work,

wasted a lot of time and retreated back to my old lab. c) District or PPW responsibilities – Not able to spend too much time on this lately, but have finishing a draft of the Marketing Chair purpose and responsibilities, and reviewing the ED contract.

d) In what area(s) do I need help, mentoring, or support?- I think I’m figuring this out.

e) What is one goal I have for my district/job for this year? – Contribute as Secretary and as a member to the success of PPW. In particular, revamping and defining the Marketing Chair, Social Media Manager and Webmaster of Design purposes, responsibilities and processes. And then getting those positions filled.


Mid Qtr Motion - Sept 2019 - Student Scholarship, 2nd by Chris, Passed


Mid Qtr Motion -Sept 2019 - Judging Scholarship. 2nd by Chris, Passed


Mid Qtr Motion -Sept 2019 - Zoom Subscription, 2nd by Mike, Passed


Executive Manager’s Report - Submitted

Faye Johnson a) Personal Life - What is going on in my family, personal, health? Trying to stay healthy: physically and mentally. Traveling across the state a few time this summer for wedding bridal showers and actual wedding. b) Studio Life - What is happening in my studio? Big commercial job went off without a hitch and now it’s time to buy a new computer. c) District or PPW responsibilities - What is happening? Worked on conference stuff, vendor program, executive board conference calls, reconciled the books, keeping things running. d) In what area(s) do I need help, mentoring, or support? f) What is one goal I have for my district/job for this year? Get Elections done.

f).What goal have you accomplished?

Below are the new members since July 1 2019: First name Last name City District Membership level Member since

Amy McGann Tukwila Northwest B. Secondary Active Member (SA) 30 Aug 2019

Chris Wood Spokane Eastern DD. Aspiring (A) (Monthly) 17 Jul 2019

The Membership numbers (as of Sept 30) are as follows:

Primary/Educator: 31 Primary Monthly:5 Pro Plus: 27 Pro-Plus Monthly:12 Secondary:11 Secondary Monthly:1 Aspiring:12 Sadly, Ken Nichols passed away this quarter.

PPA Council’s Report –Not Submitted

Aspiring Monthly: 3 Vendor: 5 Student: 4 Retired: 12 Life: 34 Total Membership: 158 2 lapsed members currently


District Representatives Reports

Southwest District Rep #1: Submitted

Jon Sandberg a) Personal Life - It’s been a busy summer – travel to Spokane and Coulee Dam Best was a week in Utah (St. George and Moab) getting 4 of the 5 National Parks and helping a friend find the capabilities of her camera. Getting ready to go to Minnesota next week for our 50th class reunion – been planning for the last two years and finally happening. A lot of projects at the house – hydroseeding and currently laying new laminate flooring upstairs.

b) Studio Life –Client activity has been slow – just finished a week of youth soccer league.

c) District or PPW responsibilities - What is happening? New Members: None Planned Events: October 22nd – Mike Busby is coming to Olympia for a short introduction to his night photography techniques. Income and Expenses: None Member concerns: none expressed

d) In what area(s) do I need help, mentoring, or support? N/A

e) What is one goal I have for my district/job for this year? More member participation

f) Tell us how you have done in completing your quarterly goals.

Southwest District Rep #2: - Vacant

Vacant

Northwest District Rep #1 – Submitted

Bruce Hudson We had our NW District meeting last night with 15 participating. We were very happy with the turnout! One was a non-member (past) member ready to join again! I've attached the thank you letter sent out today & up-coming events flyer they got last night.

We just wanted to take a moment to say thanks for being a part of our Professional Photographers of Washington Northwest District meeting last night! We hope you enjoyed the valuable information that Geoffrey Purkis shared about SEO. As you could tell, he is a certified GENIUS! For those of you that were non-members, we’d love the opportunity to meet with you and answer any questions you might have about PPW. Feel free to contact us at the studio (206.687.7283) or Bruce at [email protected] Thanks again for coming. Bruce & Josh Hudson

One thought I have pertains to page 2 of the Tips for Success guide under Communication. "district reps shall regularly contact non members......" This is great in theory, but where do the reps get the


contact information of non-members? This is where PPW needs to focus time, energy and $$$$$, to create a list. We last year, we started to put one together using this list from nearby states for the convention, but we need to do more in this area of marketing PPW. This goes back to the re-branding of PPW, NEW website, ETC. Just a thought and to me and the Major Priority for our organization. It was discussed this weekend but with no direction moving forward.

Central District Rep #1:–Vacant

Vacant

Central District Rep #2: Not Submitted

Matthew Sherrard

Eastern District Rep #1: – Submitted

Mary Ann Breshears a) Personal Life –Life is going very well and new grandbaby is doing well after scare a few weeks ago. Can honestly say I can’t wait for Christmas as we will have all of our family together for the first time in 7 years! b) Studio Life –We have had the busiest 3rd quarter on record. I think both Rich and I were going for all we were worth for a few days, we both had 5 sittings/view and order appointments a day for one entire week. Thank goodness for our new employees, they have been stellar. c) District or PPW responsibilities –I had a barbeque at our portrait park and had 10 people in attendance. Also had a IPC review party - that was awesome! d) At the moment I believe all is going well.I sure do wish I could figure out how to get more people to attend PPW events! e) What is one goal I have for my district/job for this year? I plan to grow the membership with paying members! f) Tell us how you have done in completing your quarterly goals. We have 3 new members from last quarter but none in the 3rd quarter. -I plan on having another print critique to get more interest going. -Also we have a local public park with a large demonstration garden that gets tons of photographers, but the master gardeners is very frustrated with the abuse the garden is taking, they have come to realize that photographers need guidance. Some photographers and their clients do not understand that accessories like sequins, confetti, plastic decorations and fabric flower petals can make wonderful visual effects, but they are litter that is very difficult to remove. Also walking through planting beds compresses the soil so it is best to stay on the paths. So the idea, which I have to give Rich credit for, is to create a flyer that can be widely disseminated to photographers across the Tri-Cities that explains the "rules of the road" to protect the garden for everyone's benefit. This flyer will also contain my contact information as a professional they can reach out to. It has gotten so bad that the garden has a volunteer working every day from noon to dusk and this volunteer and will be passing the flyer out to every photographer who uses the garden. I am hopeful that this will aid in getting more to up their level of professionalism and


move towards the world of PPW!

Eastern District Rep #2: Submitted

Mike Busby

a) Personal Life - What is going on in my family, personal, health? Kids are good, family is good, life is good.

b) Studio Life - What is happening in my studio? I’m having more success in marketing through Google SEO. I’ve received strong and practical advice from our monthly meetings.

c) District or PPW responsibilities - What is happening? There was a plan, at the beginning of the year, to develop a competition pamphlet that simplified the submission process for competition. This has shifted to mentoring new people through PPW monthly meetings. The rules are the rules, and we can’t simplify without compromising experience. But…it’s a fantastic reason to get everyone together and help each other out. 1. I’m at an end point for cataloguing the PPW benefits. These are actionable benefits district reps can use right away with new members or as selling points. They are written out, and they may be a great addition/resource to the website, or for when we’re introducing new reps. I’m open to ideas. 2. I’ve contacted the two big local camera clubs and I’m offering free services to help their members evaluate, select and enter digital entries into the 2020 conference. I’d love to get 20 cases, but we’ll see. 3. We’ve had two more member meetings. One in August for Blogging/SEO and one is Sept as a round table discussion on the PPA consumer survey. We keep these informal, have someone lead or do a small presentation, and then everyone participates. They have been great. 4. I’m pulling back on promoting the PPW blog and shifting my efforts to vendors for the 2020 Spring Conference. There is no interest in the blog. However, I’m now ranking on Google, and I contribute a chunk of that directly to the PPW blog. It gave my business the starting credibility my own site didn’t have. I’m going to continue using it, and if anyone you know expresses interest, then send them my way and I’ll help them out. 5. I’ll helping out with the Fall Conference with a little speaking, and I’ll be in Olympia on Oct 22nd for a night shoot presentation – weather permitting. We have one or two new members since July, but more importantly, Chris Wooley and I have been reaching out, and I’m sensing a rising level of PPW interest from the local community


Committee Reports

2020 Spring Conference –Submitted

Conference Chair – Faye Johnson

Finalized the contract and paid deposit to the hotel. Designed a logo and the Theme is 20/20 Perfect Vision, Fun Party is the Roaring 20’s., Looking for new fundraisers and ideas to bring more fun and fellowship to conference. Had met with the hotel and Mirabeau Park Hotel is excited to have us work with them. They are showing us an interest in our group and I feel will make things very nice for us. Sept 20, had a conference call with the staff and had only a handful join me. Will do another one later to bring the rest up to speed. We need all hands on deck for getting our new Vendor Program working. Vendors are very important and PPW needs to do a better job supporting them.

Conference Chair Faye Speaker Chair Marie Props Chair Jeff Registration Chair Faye Reg Workers: Dalisa, Julie, Heidi, Rachel Ik Facilities Chair Rob Catering Chair Rachel Ik Publicity Chair Carla Conrad Hospitality Chair Angela Trade Show Chair Mike Auction Chair Amy Fun Party Chair Dalisa Photographer Keith Print Salon Chair Ralph Jury Chair Tim Mathiesen from CA Salon Logistics Forrest Print Handlers Chair Mike Print Handlers: Jim Boyd, Angela, Tammy, Kathryn Salon workers: Brian Page / Julie / Keith Facebook Live Chris Digital Presentation Chair Rob/Westons Banquet Chair Rob Awards Chair (shadow Rachel W) Westons

Citations – Submitted

Citations Chair: Julie Fitzpatrick It is reported that PPW now has a source for our jeweled attachment for our FP and AFP merit medals. The merit spreadsheet has been updated except for new members. It has been decided that returning members that have had a lapse in membership reinstatement of their merits will be on a case by case review by the Executive Board.

Life Member – Submitted

Life Member Chair: Ralph Allen Nothing to report


Scholarship –Not Submitted

Scholarship Chair: Marie Martineau

Membership – Not Submitted

Membership Chair: Kari Stuckey

Education Chair – Submitted

Education Chair: Julie Fitzpatrick Education chair has very little to report this quarter. Southwest District is planning a class to be presented by Mike Busby in Olympia, details to follow. If anyone has any ideas for classes, PLEASE let me know. I would appreciate any ideas or help.

Journal Editor –Submitted

Journal Editor: Mark Turner Washington Photographer b) Studio Life - What is happening in my studio? Beginning work on another plant book, looking to nail down a co-author to do most of the writing. Expect the project to take a year of photography. I have a publisher who has expressed preliminary interest.

c) District or PPW responsibilities - What is happening? As of September 17, soliciting content for the fall (October-December) issue of The Washington Photographer. Expecting that the issue will be finished and ready to distribute around the time of the October board meeting. It continues to be a challenge to get people to write for the publication.

Investment Chair – Submitted

Investment Chair: Larry Ikenberry

PPW FINANCIAL REPORT - SEPTEMBER 30, 2019

SCHOLARSHIP ACCOUNT - $143,004 Account Balance as of 12-31-18 = $128,437 (an increase of $14,567 ) SOUTHWEST DISTRICT - $11,649 Account Balance as of 12-31-18 = $10,637 (increase of $1,012) CONVENTION ACCOUNT - $46,933 Account Balance as of 12-31-18 = $43,484 (increase of $3,349) ALMA GREY ACCOUNT - $16,773 Account Balance as of 12-31-18 = $15,034 (increase of $1,739) The total portfolio is conservative with 78% invested in money market or bond funds for lower risk as well as maximum income (dividends and interest).


Motions Motion 1: OPP Udate Rev Oct 2019 -- Rescinded

Motion to the PPW Board Prepared by: Faye Johnson Sponsored by: Rachel Ikenberry Date Submitted: 10/2/19

Motion: I move: to accept the Operations Policies and Procedures Rev: Oct 2019 with the housekeeping updates and additions from past motions.

Rachel, 2nd by Chris, then after discussion, Rachel Ik rescinded motion Justification: A brief statement of fact and purpose.

To: Breakdown of Projected Cost & Labor: Additional Cost & Info: Responsibility/Implementation Assigned to: Faye Effective Date, If Applicable: Immediately

If action item requires a change in Bylaws or Policy Manual (OPP) Indicate Section Number:

PPW Board Minutes Fall 2019 Website Folders and Stuff...PPW Board Minutes Fall 2019 2) Citations...

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