PPMT CE408T
description
Transcript of PPMT CE408T
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PPMTCE408T
Engr. Faisal ur Rehman
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Presentation Outline
• Project Porcurement Managment• Project Closure
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Project Porcurement• Plan Purchases and Acquisitions – determining what to purchase
or acquire and determining when and how.
• Plan Contracting – documenting products, services, and results requirements and identifying potential sellers.
• Request Seller Responses – obtaining information, quotations, bids, offers, or proposals, as appropriate.
• Select Sellers – reviewing offers, choosing among potential sellers, and negotiating a written contract with each seller.
• Contract Administration – managing the contract and relationship between the buyer and seller, reviewing and documenting seller performance
• Contract Closure – completing and settling each contract, including the resolution of any open items, and closing each contract applicable to the project or a project phase.
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Project Porcurement
• A complex project can involve managing multiple contracts or subcontracts simultaneously or in sequence.
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Plan Purchases and Acquisitions• The Plan Purchases and Acquisitions process identifies
which project needs can best be met by purchasing or acquiring products, services
• It also includes consideration of potential sellers, particularly if the buyer wishes to exercise some degree of influence or control over contracting decisions.
• It includes reviewing the risks involved in each make-or-buy decision
• The project schedule can significantly influence the Plan Purchases and Acquisitions process.
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Plan Purchases and Acquisitions Inputs
• Enterprise Environmental Factors• Organizational Process Assets• Project Scope Statement• WBS• Project Management Plan
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Plan Purchases and Acquisitions Tools
• Make-or-Buy Analysis• Expert Judgement• Contract Types• Time & Material Contracts
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Plan Contracting• Plan Contracting: Inputs– Procurement Management Plan– Contract Statement of Work– Make-or-Buy Decision
• Plan Contracting: Tools and Techniques– Standard Forms– Expert Judgement
• Plan Contracting: Outputs– Procurement Documents– Evaluation Criteria
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Request Seller Responses
• Tools and Techniques– Bidder Conferences– Advertising– Develop Qualified Sellers List
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Request Seller Responses• Outputs– Qualified Sellers List
• The qualified sellers list are those sellers who are asked to submit a proposal or quotation.
– Procurement Document Package• The procurement document package is a buyer-prepared
formal request sent to each seller and is the basis upon which a seller prepares a bid
– Proposals• Proposals are seller-prepared documents that describe the
seller’s ability and willingness to provide the requested products, services, or results described in the procurement documentation.
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Select Sellers
• Price or cost can be the primary determinant for an off-the-shelf item
• but the lowest proposed price may not be the lowest cost if the seller proves unable to deliver the products, services, or results in a timely manner.
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Select Sellers: Tools and Techniques
• Weighting System– A weighting system is a method for quantifying qualitative
data to minimize the effect of personal prejudice on seller selection.
• Independent Estimates
• Screening System– A screening system involves establishing minimum
requirements of performance for one or more of the evaluation criteria
• Contract Negotiation
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Select Sellers: Output
• Selected Selers• Contract• Resource Availibility• Project Procurement Plan
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Contract Administration: Tools and Techniques
– Inspections and Audits– Performance Reporting– Payment System– Records Management System
• Contract Administration: Outputs– Requested Changes– Recommended Corrective Actions
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Contract Closure• The Contract Closure process supports the Close
Project process, since it involves verification that all work and deliverables were acceptable.
• Tools and Techniques– Procurement Audits– Records Management System
• Outputs– Closed Contracts– Organizational Process Assets
• Contract file• Deliverable acceptance• Lessons learned documentation
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Ending a Project• Ending a project: more than project closure• Project life-cycle• Project termination is difficult • Failure or success? • Timing of termination • How should a project be terminated? • Projects take place in business networks • Planning the ending strategy • Project-ending competences • The ending means managing changes in different relations• Success in ending • The Ending Project: a case study from the aircraft industry • Key points for managers
– Managing Project Ending by Virpi Havila and Asta Salmi
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Thanks
Topics to be covered further:• Project Risk Management • Study of PC forms and Cashflow • Study of Bids
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Appendix• Project Management in Context of Pakistan– Project Identification & Preparation– Project Appraisal & Approval– Project Authorization
• Project Activation• Pay Package• Project Allowance• Delegation of Powers• Allocation of Funds• Opening of Accounts• Release of Funds
– Project Implementation– Project Completion/Closure
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Project Management in Context of Pakistan
• Financial Management• Project Monitoring & Evaluation System– Result Based Monitoring (RBM)
• Project Evaluation• Do’s and don’ts
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Project Management in Context of Pakistan