PPL MD DHMH Purchasing of Goods & Services Training .
11
PPL MD DHMH Purchasing of Goods & Services Training www.publicpartnerships.com
-
Upload
allan-kennedy -
Category
Documents
-
view
217 -
download
0
Transcript of PPL MD DHMH Purchasing of Goods & Services Training .
PPL MD DHMH Purchasing of Goods & Services Training
www.publicpartnerships.com
2
Agenda
• Work Flow of Invoice Process• LTSS Plan of Service• Payment Request Form (PRF) Overview• Grocery Purchases • Things to Remember• Useful Documents• Resources• Questions
Plan of
Service
•Support Planner (SP) has Plan of Service (POS) with correct authorizations approved in LTSS
Payment Request
Form
•SP requests items to PPL using Payment Request Form (PRF) – as well as a wishlist if purchase is online
Review
•PPL reviews PRF and authorization in LTSS
Purchase
•If OK, PPL processes the order within required timeline
Work Flow of Invoice Process
4
LTSS Plan of Service • PPL uses the Plan of Service as authorization approvals
from DHMH• To process requests in a timely
manner please: • Submit one authorization line per
request • Submit an authorization for only
1 sub-category • Include sufficient funds for taxes
and shipping costs in authorizations for online requests
6
Grocery Options
• PPL has created a process with Peapod for SPA to place orders using the PPL account
• PPL will provide account information when SPA submits a request first
• Have instruction form to walk through the process
7
Things to Remember
• Requests cannot contain items for multiple categories (I.e. – furniture and household items)
• Reimbursements (groceries or other items) is an option for all Support Planners Agencies (SPAs)
• Groceries can only be bought using MFP flex funds• SPAs are required to obtain any and all receipts for purchases • Sold out items can be re-ordered as a new request• Urgent orders – 48 business hours
8
Useful DocumentsWe’ve created the following documents to make the process as easy as possible for you:
1. PPL MD DHMH Payment Request Form (PRF)To be completed and submitted with each request
2. Guide for LTSS Plan of ServiceA helpful walkthrough on how to enter a POS in LTSS
3. New Online Vendor Request FormIf you want to suggest a new online vendor we can use, complete this form and we’ll have a look and see if we can work with them
4. Service Item Category DefinitionsA breakdown of the categories listed on the PRF and what can be bought with them
5. Grocery Purchasing OptionsA run through of the grocery purchasing process
9
Resources
• Documents located on• Public Partnerships Website:
• http://www.publicpartnerships.com/programs/maryland/index.html
• MD DHMH Website:• https://
mmcp.dhmh.maryland.gov/longtermcare/Resource%20Guide/Forms/AllItems.aspx
• PPL Customer Service for Support Planners • Phone: 1-866-803-3625• Email: [email protected]
• MD DHMH • Phone: 410-767-1739
10
Questions
11
Public Consulting Group, Inc.148 State Street, Tenth Floor, Boston, Massachusetts 02109
(617) 426-2026, www.publicconsultinggroup.com
