PPC Structures Orientation (SADP Version)

San Antonio de Padua ParishPriority Agenda 4: Policies and Structures

San Antonio de Padua ParishPriority Agenda 4: Policies and Structures

ParishPastoralCouncil

What is the Parish Pastoral Council?The umbrella organization of all Parish Ministries and the various Parochial, Trans-parochial, Renewal and Devotional Movements in the Parish.

The Parish Pastoral Council

The Nature of the

Parish Pastoral Council

Bishop’s Council in the Parish• Representatio

n of the Bishop

• Manifestation of Authority

Tasked with Pastoral Care• PPC carries

out pastoral care of his [Bishop’s] flock• Pamayanan• Parish

Communities

Shepherd of the Local Flock• Through the

Pastoral Ministries which comprise his apostolic ministry as shepherd of the flock.


The Structure of the


Shepherd• Parish Priest (Bishop’s Representative)• Assisted by the PPC/BEC Coordinator and the PPC

Secretary

Flock• Pamayanan Coordinators, representing Parish

Communities• Assisted by Kawan/Bukluran Coordinators and

Ministries

Shepherding• Pastoral Team, led by the Parish Priest• Composed of Coordinators of Parish Ministries


The Function of the


• Head and President of the PPC

• Responsible for the Over-all operation of the Parish Pastoral Council

• The “CEO” (Chief Executive Officer)The Parish Priest

Rev. Fr. Jose Glenn V. Orocio


The Function of the


• The “COO” (Chief Operating Officer) to assist the Parish Priest• Oversees and supervises the

implementation of plans, programs and activities of the parish as formulated by the Parish Pastoral Council

• Calls for and presides over meetings of ministries and pamayanan for following up and/or monitoring PPC activities and projects.

The Parish Pastoral Council/Basic Ecclesial Community Coordinator

Sis. Victoria L. Alcala, OFS, Ph. D.


The Function of the


• The Official representative of the PPC in diocesan or vicariate meetings and other activities

• Performs other functions that the Parish Priest may assign.The Parish Pastoral

Council/Basic Ecclesial Community Coordinator

Sis. Victoria L. Alcala, OFS, Ph. D.


The Function of the


• To attend to all communication or correspondence (e.g. notice of meetings and other PPC activities)

• To prepare the PPC meetings: venue and other materials needed for.

The Parish Pastoral Council Secretary

SK Bro. Jayson Donor Zabala


The Function of the


• To keep the minutes of all PPC meetings and other PPC documents.

• To perform other secretarial tasks enjoined by the Parish Priest and/or the PPC-BEC Coordinator.The Parish Pastoral Council

Secretary

SK Bro. Jayson Donor Zabala


The Function of the


• Heads of Parish Ministries with specific task to organize, oversee and monitor the programs and activities of the ministry.

Parish Ministry Coordinators


The Function of the


• Must possess the ff. abilities:• To lead by example through a work ethic and lifestyle consistent with the values of discipleship and servant leadership;



The Function of the


• Must possess the ff. abilities:• To unify and motivate members of

the ministry by paying attention to their unique gifts, as well as difficulties and constraints, and devising ways to complement one another’s talent and abilities;



The Function of the


• Must possess the ff. abilities:• To formulate, organize and plan activities for the execution of the services pertinent to her/his ministry;Parish Ministry

Coordinators


The Function of the


• Must possess the ff. abilities:• To work in synergy with other Ministries

and members of the PPC, giving and receiving feedback constructively and having the willingness to share the human and other resources of one’s ministry with other ministries as may be needed to pursue parish goals.



The Function of the


•Handles matters and concerns related to all organizations that are in charge of worship and liturgical services.

Worship and Liturgical AffairsBro. Jude Rogelio P. Javier


The Function of the


•Manages the Basic Ecclesial Communities, plans, reviews and implements proposed and current related activities.

Basic Ecclesial CommunitiesSis. Victoria L. Alcala, OFS, Ph. D.


The Function of the


•Manages and supervises all church-related catechetical activities; in-charge of school catechesis.

CatecheticalSis. May M. Costuna


The Function of the


•Manages all family-life related matters inside the parish community.Family and Life

Bro. Gregorio/Sis. Isabel Arcilla


The Function of the


•Takes charge of socio-civic and charitable activities in the Parish.

Social Service & DevelopmentSis. Maricelle Cruz/Sis. Reachel Sison


The Function of the


•Reviews and approves parish-related financial pursuits, creates a centralized system for monitoring PPC Funds.Finance and

TemporalitiesSK Bro. (Hon.) Enrique Wong, DGK


The Function of the


•Creates, reviews and approves plans for parish-related construction and infrastructure improvement/rehabilitation.

Construction & RehabilitationBro. Engr. Manuel Vergel III


The Function of the


•Creates and manages church-related publicity materials and Sunday Masses Visual Aids.Visual Arts and Media

SK Bro. Jayson Zabala


The Function of the


•Supervises usage of the Parish Sound System and maintenance of such.Audio and Electronics

Bro. Almer Atos


The Function of the


•Creates, reviews and implements projects for the Youth of the Parish; initiates recruitment efforts.

BEC-YouthBro. Marc Christian Ong


The Function of the


•Engages the Parish community in Socio-Political Activities, as well as related civic pursuits.Public Affairs

Bro. Alex Tumabang


The Function of the


• Creates, reviews and implements plans for the Formation and Education Program of parishioners and the members of the different church organizations.

Formation and EducationVacant


The Function of the


• Creates, reviews and implements plans for the Formation and Education Program of parishioners and the members of the different church organizations.Restorative Justice

Vacant


The Function of the


•Composed of the following: Mandated, Trans-parochial, Renewal and Devotional Organizations.Parish Organizations


The Function of the


•Parish Organizations working in the parish under the Pastoral Council are vital collaborators in the pastoral work of the Bishop.

Parish Organizations


The Function of the


• As a general policy, apostolates of parish organizations must be placed under the Bishop’s apostolic ministry. They must therefore align their apostolates and submit themselves to appropriate parish ministries. Parish

Organizations


The Function of the


• Represent the Pamayanan in the Pastoral Council• Update the council of the situation

of the Pamayanan (Progress and needs to be provided)

• Coordinate with Parish Ministries on programs needed to be implemented in the Pamayanan)

Pamayanan Coordinators


The Function of the


•As over-all leader of the Pamayanan, he/she is tasked:•To call and preside over pamayanan meetings with leaders and coordinators of pamayanan ministries.



The Function of the


•As over-all leader of the Pamayanan, he/she is tasked:•To oversee and supervise the implementation of plans, programs and activities of the Pamayanan.


Parish Priest (As the Bishop’s representative)

PPC/BEC CoordinatorPPC Secretary (PPC

Secretariat)



Pamayanan Coordinators

BEC Zone Leaders

BEC Zone Officers


Proposed Structure of the


(with adaptations to our current structure)





Parish Priest(As the Bishop’s Representative)

Parish Pastoral Council Secretary

Secretary’s Council (Organization Secretaries)

Documentation Team

PPC Secretariat (Volunteers)

Human Resource Development

Quality Assurance






BEC Coordinator

Pamayanan

BEC Zone Leader

BEC Zone Officers

Pamayanan

BEC Zone Leader

BEC Zone Officers

Pamayanan

BEC Zone Leader

BEC Zone Officers






Worship and Liturgical Affairs Ministry Coordinator

MAS

Officers

Members

SBL

Officers

Members

OFS

Officers

Members

MBG

Officers

Members

EMHC

Officers

Members

AP

Officers

Members

MGC

Officers

Members

Music Ministry

Choir Heads

Choir Office

rs

Choir Members






Family and Life Ministry

Coordinator

CFC

Officers

Members

El Shaddai

Officers

Members

Bukluran Representatives






Catechetical Ministry Coordinator (Head Catechist)

Full-Time Catechists

Volunteer Catechists

Children’s Ministry

Officers

Members

Other Catechists

Parish-based

School-based

Community-based






Visual Arts and Media Ministry

Coordinator

Church Publicity

Newsletter

Online Portals (FB, Twitter)

Worship Visual Aids

Sunday Mass

Regular/Special Masses






Construction and Rehabilitation Ministry Coordinator

Audio and Electronics Infrastructure






Finance Ministry Coordinator

Council of Treasurers (from Organizations)

Auditors (as needed)






Social Services and Development Ministry

Coordinator

Medical Program

Volunteer Doctors’ Team

Volunteer Nurses

Catholic Women’s League

Officers

Members

Samahan sa Birhen sa Lourdes

Officers

Members

Knights of Columbus

Columbian Squires

Officers

Members

SADP Multipurpose Cooperative

BOD

Committees

Members






BEC Youth Ministry Coordinator

Executive Committee BEC Youth Zone Officers






Public Affairs Ministry Coordinator

Socio-Political Issues

Speakers’ Bureau

Members

Ecology Program






Formation and Education Ministry Coordinator

Committee on New Evangelization

Formation Programs Committee

Speakers’ Bureau

Members






Restorative Justice Ministry Coordinator

Prison Ministry

Volunteers

Other Programs

Uni-Council

• The Pastoral Council adopts a uni-council structure with three main components (Parish Priest representing the Shepherd (Bishop), Pamayanan Leaders as the Flock, and Parish Ministries comprising the Pastoral Team as Shepherding).


Policies of the New


(as per Diocesan plan)

Term of Office of PPC Members

• PPC leaders under the term of office are the following:• PPC Coordinator• PPC Secretary• Pamayanan Coordinators• Parish Ministry Coordinators


Policies of the New




• Their term of office is three (3) years, renewable for another term

• This follows the regular three-year term of Parish Priests.


Policies of the New




• Term begins on the second year of the Parish Priest’s Term.

• This ensures continuity in the leadership of the PPC.

• Courtesy Resignations are hereby discontinued (except when the Parish Priest requires it.)


Policies of the New



Age Limit of Tenured PPC Leaders

• Age limit for tenured PPC leaders is 75 years old. For clarification, the diocesan policy on the EMHC and LCM applies here.

• WAIT! This does not mean that people who are beyond 75 years old cannot serve; it is just that they are relieved of leadership duties in the Parish Pastoral Council.


Policies of the New



Selection Process for PPC Leaders

• The process of selection for PPC Leaders consists of three phases.


Policies of the New




• Nomination by PPC Members• Discernment by the Community

• Appointment of by the Parish Priests


Policies of the New




• Non-parishioner may be nominated and appointed in any position in the Pastoral Council.• Provided that he or she undergoes the same process as the parishioner-leader-prospects.


Policies of the New



Synchronized Tenure of PPC Leaders

• The synchronized tenure of PPC leaders takes effect on June 2016 and ends on May 2019, completing the 3-year tenure.• Current PPC Officers will be

stewarding the PPC until May 2016, when another set of officers will be appointed.


Policies of the New



Synchronized Tenure of PPC Leaders

• Parish Priests (in their second term) have the option to appoint new set of PPC leaders prior to the timeline for the nomination and selection process. However, the synchronized tenure of service still applies to them.


Policies of the New




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PPC Structures Orientation (SADP Version)

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