PowerPoint Unit Unit… · 24/02/2011 · 2 Microsoft Office 2007 - Illustrated Introductory,...
Transcript of PowerPoint Unit Unit… · 24/02/2011 · 2 Microsoft Office 2007 - Illustrated Introductory,...
9/29/2010
1
Microsoft Office 2007Microsoft Office 2007-- Illustrated Introductory, Illustrated Introductory, Premium Video EditionPremium Video Edition
Creating A Presentation Creating A Presentation in PowerPoint 2007in PowerPoint 2007
A Typical SlideA Typical Slide
2
Clip art
SmartArt graphic
Bulleted text
Slide title
Microsoft Office 2007 - Illustrated Introductory, Premium Video Edition
3Microsoft Office 2007 - Illustrated Introductory, Premium Video Edition
Planning an Effective Planning an Effective PresentationPresentation•• When planning a presentation, keep When planning a presentation, keep
in mind copyright lawsin mind copyright laws•• Intellectual property Intellectual property is any idea or is any idea or
creation of the human mindcreation of the human mind•• Copyright law Copyright law is a type of is a type of
intellectual property law that protects intellectual property law that protects works of authorshipworks of authorship
4Microsoft Office 2007 - Illustrated Introductory, Premium Video Edition
Examining the PowerPoint Examining the PowerPoint WindowWindow•• PowerPoint opens in PowerPoint opens in Normal view Normal view
(the default view)(the default view)•• Normal view is the primary view for Normal view is the primary view for
writing, editing and designing your writing, editing and designing your presentationpresentation
•• Normal view is divided into three Normal view is divided into three panespanes
9/29/2010
2
5Microsoft Office 2007 - Illustrated Introductory, Premium Video Edition
Normal ViewNormal ViewSlides and Outline tabs Slide pane
Notes pane
6Microsoft Office 2007 - Illustrated Introductory, Premium Video Edition
Normal ViewNormal View
•• The The RibbonRibbon organizes all of organizes all of PowerPoint’s primary commandsPowerPoint’s primary commands
Office ButtonQuick Access Toolbar Ribbon
Normal ViewNormal View
•• Each set of primary commands is Each set of primary commands is identified by a identified by a tabtab
•• Commands are further arranged into Commands are further arranged into groupsgroups based on their functionbased on their function
7Microsoft Office 2007 - Illustrated Introductory, Premium Video Edition
Normal ViewNormal View
8Microsoft Office 2007 - Illustrated Introductory, Premium Video Edition
Groups
Tabs
9/29/2010
3
Normal ViewNormal View
•• The The Outline tab Outline tab displays the text of displays the text of your presentation in the form of an your presentation in the form of an outlineoutline
•• The The Slides tab Slides tab displays the slides of displays the slides of your presentation as small images, your presentation as small images, called called thumbnailsthumbnails
9Creating a Presentation in PowerPoint 2007
Normal ViewNormal View
10Microsoft Office 2007 - Illustrated Introductory, Premium Video Edition
Slides tab Outline tab
Thumbnail
Normal ViewNormal View
11Microsoft Office 2007 - Illustrated Introductory, Premium Video Edition
•• The The Quick Access toolbar Quick Access toolbar provides provides immediate access to common immediate access to common commands that you use all the time, commands that you use all the time, such as Save, Undo, and Redosuch as Save, Undo, and Redo
Quick Access Toolbar
Click to add or remove buttons to the toolbar
Normal ViewNormal View
12Microsoft Office 2007 - Illustrated Introductory, Premium Video Edition
•• The The statusstatus barbar, located at the , located at the bottom of the PowerPoint window, bottom of the PowerPoint window, showsshows•• messages about what you are doing messages about what you are doing
and seeing in PowerPointand seeing in PowerPoint•• which slide you are viewingwhich slide you are viewing•• the design theme appliedthe design theme applied
Left side of status bar
9/29/2010
4
Normal ViewNormal View
13Microsoft Office 2007 - Illustrated Introductory, Premium Video Edition
•• The status bar displays The status bar displays •• ZoomZoom sliderslider controls, controls, •• Fit slide to current window Fit slide to current window
buttonbutton•• View ShortcutsView Shortcuts
Fit slide to current window button
Zoom slider
View shortcuts
Entering Slide TextEntering Slide Text
14Microsoft Office 2007 - Illustrated Introductory, Premium Video Edition
•• A new presentation starts with one A new presentation starts with one blank title slide which has two blank title slide which has two text text placeholdersplaceholders
Title textplaceholder
Subtitle textplaceholder
Entering Slide TextEntering Slide Text
15Microsoft Office 2007 - Illustrated Introductory, Premium Video Edition
•• Click in placeholder to type textClick in placeholder to type text•• Placeholder becomes a text Placeholder becomes a text objectobject
•• An object is any item that can be An object is any item that can be modifiedmodified
Text entered in placeholder
Entering Slide TextEntering Slide Text
16Microsoft Office 2007 - Illustrated Introductory, Premium Video Edition
•• When you click inside a placeholder, When you click inside a placeholder, the the insertion point insertion point appearsappears
Insertion point
Selection boxIndicates that text placeholder is selected and can accept text
9/29/2010
5
Adding a New SlideAdding a New Slide
17Microsoft Office 2007 - Illustrated Introductory, Premium Video Edition
Content placeholder
PictureClip art Movie or
video clip
Table Graph chart
SmartArtgraphic
Adding a New SlideAdding a New Slide
•• To enter text in the form of a bulleted To enter text in the form of a bulleted list, type the first word or phrase, list, type the first word or phrase, then press [Enter]then press [Enter]
•• Press [Tab] to create a secondPress [Tab] to create a second--level level bulletbullet
18Microsoft Office 2007 - Illustrated Introductory, Premium Video Edition
1st level bullet
2nd level bullet
Apply a Design ThemeApply a Design Theme
•• A A design theme design theme incorporates sets of incorporates sets of colors for fill, line, and shadow, called colors for fill, line, and shadow, called theme colorstheme colors; fonts for titles and ; fonts for titles and other text, called other text, called theme fontstheme fonts; and ; and effects for lines and fills, called effects for lines and fills, called theme effectstheme effects
19Microsoft Office 2007 - Illustrated Introductory, Premium Video Edition
Apply a Design ThemeApply a Design Theme
•• Design themes give your Design themes give your presentation a cohesive lookpresentation a cohesive look
•• Design themes are found on the Design themes are found on the Design tab on the RibbonDesign tab on the Ribbon
20Microsoft Office 2007 - Illustrated Introductory, Premium Video Edition
9/29/2010
6
Apply a Design ThemeApply a Design Theme
21Microsoft Office 2007 - Illustrated Introductory, Premium Video Edition
Design tab
Design themesMore button
Comparing Presentation ViewsComparing Presentation Views
•• Normal view is the primary editing Normal view is the primary editing viewview
•• Slide Sorter view is used for Slide Sorter view is used for rearranging slides and adding slide rearranging slides and adding slide effectseffects
•• Notes Page view is for typing notes Notes Page view is for typing notes to yourselfto yourself
•• Slide show view is used to give your Slide show view is used to give your presentationpresentation
22Microsoft Office 2007 - Illustrated Introductory, Premium Video Edition
Slide Sorter ViewSlide Sorter View
23Microsoft Office 2007 - Illustrated Introductory, Premium Video Edition
Slides appear as thumbnails and can be rearranged
Formatting TextFormatting Text•• Once text is entered, you can format Once text is entered, you can format
it with fonts, colors and sizesit with fonts, colors and sizes•• Formatting text allows you to make Formatting text allows you to make
specific points stand out and grab the specific points stand out and grab the audience’s attentionaudience’s attention
•• To format textTo format text•• Select a text box orSelect a text box or•• Highlight a word or phraseHighlight a word or phrase
•• Use buttons on the Use buttons on the Mini toolbar Mini toolbar to to format selected textformat selected text
Microsoft Office 2007-Illustrated Introductory, Premium Video Edition
9/29/2010
7
Formatting TextFormatting Text
Microsoft Office 2007-Illustrated Introductory, Premium Video Edition
Highlighted text
Mini toolbar
Formatting TextFormatting Text
•• You can also remove bullets from a You can also remove bullets from a bulleted list by selecting the text, then bulleted list by selecting the text, then clicking the Bullets button on the clicking the Bullets button on the Paragraph tabParagraph tab
•• Use the Paragraph tab to change the Use the Paragraph tab to change the alignment of textalignment of text
Microsoft Office 2007-Illustrated Introductory, Premium Video Edition
Alignment buttons
Bullets buttons
Microsoft Office 2007-Illustrated Introductory, Premium Video Edition
Formatting Text Formatting Text
•• You can replace fonts in a You can replace fonts in a presentationpresentation
•• Use the Replace commandUse the Replace commandEnter text to replace
Enter new text
Checking Spelling in a Checking Spelling in a PresentationPresentation•• To check spelling in a presentation, To check spelling in a presentation,
click the Review tab, then click click the Review tab, then click SpellingSpelling
•• The Spelling dialog box appears and The Spelling dialog box appears and identifies the first misspelled wordidentifies the first misspelled word•• The misspelled word may be a proper The misspelled word may be a proper
name that the electronic dictionary does name that the electronic dictionary does not recognizenot recognize
Microsoft Office 2007-Illustrated Introductory, Premium Video Edition
9/29/2010
8
Checking Spelling in a Checking Spelling in a PresentationPresentation
Microsoft Office 2007-Illustrated Introductory, Premium Video Edition
Spelling dialog box
This word is notin the dictionary
Checking Spelling in a Checking Spelling in a PresentationPresentation•• Click Change or Change All to Click Change or Change All to
correct a misspelled wordcorrect a misspelled word•• Use the correctly spelled suggested Use the correctly spelled suggested
wordword•• For proper names you can click For proper names you can click
Ignore All Ignore All •• The spellchecker will not question any The spellchecker will not question any
more occurrences of the wordmore occurrences of the word
Microsoft Office 2007-Illustrated Introductory, Premium Video Edition
Checking Spelling in a Checking Spelling in a PresentationPresentation•• You should always proofread your You should always proofread your
work even after you spell check itwork even after you spell check it•• The spellchecker will not correct words The spellchecker will not correct words
that are spelled correctly but used that are spelled correctly but used incorrectlyincorrectly
•• The spellchecker does not check the The spellchecker does not check the text in inserted pictures or objectstext in inserted pictures or objects
Microsoft Office 2007-Illustrated Introductory, Premium Video Edition
Insert Clip ArtInsert Clip Art
•• PowerPoint has access to many PowerPoint has access to many professionally designed graphics, professionally designed graphics, called called clip artclip art
•• Clip art includes:Clip art includes:•• Clip artClip art•• PhotographsPhotographs•• MoviesMovies•• SoundsSounds
Microsoft Office 2007-Illustrated Introductory, Premium Video Edition
9/29/2010
9
Insert Clip ArtInsert Clip Art
•• Microsoft Office clip art is stored in Microsoft Office clip art is stored in the the Microsoft Clip OrganizerMicrosoft Clip Organizer and is and is recognized using keywordsrecognized using keywords
Microsoft Office 2007-Illustrated Introductory, Premium Video Edition
Microsoft Clip Organizer
Insert Clip ArtInsert Clip Art
•• You can You can customize the Clip customize the Clip Organizer by: Organizer by: •• adding clips to a adding clips to a
collectioncollection•• moving clips from moving clips from
one collection to one collection to anotheranother
•• creating a new creating a new collectioncollection
Microsoft Office 2007-Illustrated Introductory, Premium Video Edition
Collections
Insert Clip ArtInsert Clip Art
•• Clip art is also available on the Clip Clip art is also available on the Clip Art task paneArt task pane
•• Click the Insert tab on the Ribbon, Click the Insert tab on the Ribbon, then click the Clip Art button then click the Clip Art button oror
•• Click the Clip Art icon in a content Click the Clip Art icon in a content placeholderplaceholder
Microsoft Office 2007-Illustrated Introductory, Premium Video Edition
Clip Art icon
Clip Art buttonInsert Clip ArtInsert Clip Art
•• When you find the When you find the clip art you want, clip art you want, click it to insert it click it to insert it on the slideon the slide
•• Clip Art can be Clip Art can be modified like other modified like other PowerPoint PowerPoint objectsobjects
Microsoft Office 2007-Illustrated Introductory, Premium Video Edition
Keyword
Examples of “sunshine” found in All collections
9/29/2010
10
Insert Clip ArtInsert Clip Art
•• To modify clip art, To modify clip art, click the clip art, click the clip art, then click the then click the Drawing Tools tab Drawing Tools tab above the Format above the Format tabtab
•• Use the Picture Use the Picture Styles and Adjust Styles and Adjust groups on Ribbongroups on Ribbon
Microsoft Office 2007-Illustrated Introductory, Premium Video Edition
Sunshine clip art
Insert Clip ArtInsert Clip Art
•• Use the Size Use the Size group to crop or group to crop or change the width change the width and height of the and height of the clip artclip art
Microsoft Office 2007-Illustrated Introductory, Premium Video Edition
Sunshine clip art
Insert and Style a PictureInsert and Style a Picture
•• In PowerPoint, a In PowerPoint, a picturepicture is artwork is artwork created in another program and created in another program and inserted into a PowerPointinserted into a PowerPoint•• digital photographdigital photograph•• a piece of line art or clip arta piece of line art or clip art•• other artworkother artwork
Microsoft Office 2007-Illustrated Introductory, Premium Video Edition
Insert and Style a PictureInsert and Style a Picture
•• There are 17 types of picture formats There are 17 types of picture formats that you can insert into PowerPointthat you can insert into PowerPoint
•• Examples include:Examples include:•• JPEGJPEG•• BMPBMP•• TIFFTIFF
Microsoft Office 2007-Illustrated Introductory, Premium Video Edition
9/29/2010
11
Insert and Style a PictureInsert and Style a Picture
•• There are 17 types of picture formats There are 17 types of picture formats that you can insert into PowerPointthat you can insert into PowerPoint
•• Examples include:Examples include:•• JPEGJPEG•• BMPBMP•• TIFFTIFF
Microsoft Office 2007-Illustrated Introductory, Premium Video Edition
Insert and Style a PictureInsert and Style a Picture
•• To insert a picture, click the Picture To insert a picture, click the Picture button in the Illustrations group orbutton in the Illustrations group or
•• Click Picture icon in a content Click Picture icon in a content placeholderplaceholder
•• Look for a picture in the Insert Picture Look for a picture in the Insert Picture dialog box, then click Insertdialog box, then click Insert
Microsoft Office 2007-Illustrated Introductory, Premium Video Edition
Insert and Style a PictureInsert and Style a Picture
•• Crop a picture to remove unwanted Crop a picture to remove unwanted areasareas
Microsoft Office 2007-Illustrated Introductory, Premium Video Edition
Crop pointer –position over corners or sides
Insert and Style a PictureInsert and Style a Picture
•• The Crop button is in the Size group The Crop button is in the Size group of the Format tabof the Format tab
•• The cropped portion of a picture, The cropped portion of a picture, when you save unless you change when you save unless you change the setting in the Compression the setting in the Compression Settings dialog boxSettings dialog box
Microsoft Office 2007-Illustrated Introductory, Premium Video Edition
9/29/2010
12
Insert a Text BoxInsert a Text Box
•• Sometimes you need an extra text Sometimes you need an extra text box in addition to the text box box in addition to the text box placeholdersplaceholders•• LabelLabel•• Small phraseSmall phrase
•• To insert a text box, click the Text To insert a text box, click the Text Box button in the Text group on the Box button in the Text group on the Insert tabInsert tab
Microsoft Office 2007-Illustrated Introductory, Premium Video Edition
Insert a Text BoxInsert a Text Box
Microsoft Office 2007-Illustrated Introductory, Premium Video Edition
Text group
Text Box button
Insert a Text BoxInsert a Text Box
•• Drag Text Box tool to create a text Drag Text Box tool to create a text box where you want it on the slidebox where you want it on the slide
•• Text boxes can be moved to new Text boxes can be moved to new locationslocations
Microsoft Office 2007-Illustrated Introductory, Premium Video Edition
Text box being created
Insert a Text BoxInsert a Text Box
•• When finished, cursor is flashing so When finished, cursor is flashing so that you can enter textthat you can enter text
•• Format text just as you would text in Format text just as you would text in other placeholdersother placeholders
Microsoft Office 2007-Illustrated Introductory, Premium Video Edition
Text box
Flashing cursor
9/29/2010
13
Customize the Background StyleCustomize the Background Style
•• Every theme has it Every theme has it own theme colorsown theme colors
•• Theme colors are Theme colors are used for text, used for text, lines, hyperlinks, lines, hyperlinks, shadows, accents, shadows, accents, and backgroundsand backgrounds
Microsoft Office 2007-Illustrated Introductory, Premium Video Edition
Theme colors
Customize the Background StyleCustomize the Background Style
•• To view To view Background Background Styles, click the Styles, click the Design tab, Design tab, choose a theme, choose a theme, then click the then click the Background Styles Background Styles buttonbutton
Microsoft Office 2007-Illustrated Introductory, Premium Video Edition
Background Styles button (in the Background group)
Selected theme Backgrounds available for selected theme
Customize the Background StyleCustomize the Background Style
•• Click the Format Click the Format Background Background button to modify button to modify the backgroundthe background
•• The Format The Format Background dialog Background dialog box opensbox opens
Microsoft Office 2007-Illustrated Introductory, Premium Video Edition
Format Background button
Customize the Background StyleCustomize the Background Style
•• In the Format In the Format Background dialog Background dialog box, you can box, you can changechange•• FillsFills•• TexturesTextures•• Tiling optionsTiling options•• TransparencyTransparency
Microsoft Office 2007-Illustrated Introductory, Premium Video Edition
Format Background dialog box
9/29/2010
14
Use Slide Show CommandsUse Slide Show Commands
•• With PowerPoint, you can show a With PowerPoint, you can show a presentation on any compatible presentation on any compatible computer using Slide Show viewcomputer using Slide Show view
•• Slide Show view fills the entire Slide Show view fills the entire screenscreen
Microsoft Office 2007-Illustrated Introductory, Premium Video Edition
Set Slide Show TransitionsSet Slide Show Transitions
•• Slide transitionsSlide transitions determine how a determine how a slide moves in and out of view during slide moves in and out of view during the slide showthe slide show
•• Transitions are organized by type Transitions are organized by type into five groupsinto five groups
•• Click the Animations tab on the Click the Animations tab on the Ribbon, then choose a transitionRibbon, then choose a transition
Microsoft Office 2007-Illustrated Introductory, Premium Video Edition
Set Slide Show TransitionsSet Slide Show Transitions
Microsoft Office 2007-Illustrated Introductory, Premium Video Edition
Animations tab
Click More button to see more transition choices
Transition settings
Set Slide Show TransitionsSet Slide Show Transitions
Microsoft Office 2007-Illustrated Introductory, Premium Video Edition
Transition categories
9/29/2010
15
Set Slide Animation EffectsSet Slide Animation Effects
•• Animation effectsAnimation effects define how the define how the objects in your presentation appear objects in your presentation appear on the screen during a slide showon the screen during a slide show
•• For example, you can have each For example, you can have each bullet in a list appear one at a timebullet in a list appear one at a time
•• You can animate text, graphics, You can animate text, graphics, sounds, hyperlinks, SmartArt sounds, hyperlinks, SmartArt diagrams, charts and chart elementsdiagrams, charts and chart elements
Microsoft Office 2007-Illustrated Introductory, Premium Video Edition
Set Slide Animation EffectsSet Slide Animation Effects
•• Standard animation effects:Standard animation effects:•• FadeFade•• WipeWipe•• Fly InFly In
•• Custom animation effects:Custom animation effects:•• EntranceEntrance•• EmphasisEmphasis•• ExitExit•• Motion PathsMotion Paths
Microsoft Office 2007-Illustrated Introductory, Premium Video Edition
Set Slide Animation EffectsSet Slide Animation Effects
•• To set animation, select object, then To set animation, select object, then click the Animation tab on the Ribbonclick the Animation tab on the Ribbon
•• Click the Animation list arrow, then Click the Animation list arrow, then click Fade, Wipe, Fly In, or Custom click Fade, Wipe, Fly In, or Custom AnimationAnimation
Microsoft Office 2007-Illustrated Introductory, Premium Video Edition
Animation tag—indicates order that objects will animate on slide
Set Slide Animation EffectsSet Slide Animation Effects
Microsoft Office 2007-Illustrated Introductory, Premium Video Edition
Animated objects appear in the Custom Animation list
This information refers to the sunshine clip art
Type of animation applied
9/29/2010
16
Set Slide Animation EffectsSet Slide Animation Effects
•• To choose a custom animation, To choose a custom animation, choose one of the four types in the choose one of the four types in the Custom Animation task paneCustom Animation task pane
Microsoft Office 2007-Illustrated Introductory, Premium Video Edition
Exit categoryTypes of Exitanimations
Set Slide Animation EffectsSet Slide Animation Effects
•• Custom AnimationCustom Animation•• EntranceEntrance——causes an object to enter causes an object to enter
the slide with an effectthe slide with an effect•• EmphasisEmphasis——already visible object has already visible object has
an effectan effect•• ExitExit——causes an object to exit slide with causes an object to exit slide with
an effectan effect•• Motion PathsMotion Paths——causes object to move causes object to move
on specified path on slideon specified path on slide
Microsoft Office 2007-Illustrated Introductory, Premium Video Edition
Checking Spelling in a Checking Spelling in a PresentationPresentation•• You should always proofread your You should always proofread your
work even after you spell check itwork even after you spell check it•• The spellchecker will not correct words The spellchecker will not correct words
that are spelled correctly but used that are spelled correctly but used incorrectlyincorrectly
•• The spellchecker does not check the The spellchecker does not check the text in inserted pictures or objectstext in inserted pictures or objects
Microsoft Office 2007-Illustrated Introductory, Premium Video Edition
Printing a PowerPoint Printing a PowerPoint PresentationPresentation•• Before you print your presentation, Before you print your presentation,
you should review it and preview ityou should review it and preview it•• To preview your presentation, click To preview your presentation, click
the Office Button, point to Print, then the Office Button, point to Print, then click Print Previewclick Print Preview
64Microsoft Office 2007 - Illustrated Introductory, Premium Video Edition
9/29/2010
17
Printing a PowerPoint Printing a PowerPoint PresentationPresentation•• The Print Preview window offers The Print Preview window offers
options for previewing and printing options for previewing and printing your presentationyour presentation
•• The The Print Preview tab Print Preview tab appears on appears on the Ribbonthe Ribbon
65Microsoft Office 2007 - Illustrated Introductory, Premium Video Edition
Print Preview tab
Printing a PowerPoint Printing a PowerPoint PresentationPresentation
66Microsoft Office 2007 - Illustrated Introductory, Premium Video Edition
Print dialog box
Click list arrow to choose what to print