PowerPoint Template 1 · PDF filepre-proposal conference request for proposals (rfp) iah gas...

PRE-PROPOSAL CONFERENCEREQUEST FOR PROPOSALS (RFP)

IAH GAS STATION/CONVENIENCE STOREHOUSTON AIRPORT SYSTEM (HAS)RFP NO. HGH-IAHGSCS-2016-013R

Governor HendersonSr. Procurement Specialist

Houston Airport System

Wednesday, June 08, 2016, 10:00 AMSupply Chain Management, Room #113

18600 Lee Rd., Humble, Texas 77338

Pre-Proposal Conference Agenda

I. Opening Remarks

II. Solicitation Overview

III. Office of Business Opportunity

IV. Project Scope and Overview

V. Questions/Answers

Richard D. Hrachovy

Interim Procurement Officer, HAS

Governor Henderson

Senior Procurement Specialist, HAS

Jason McLemore

Deputy Asst. Director, HAS OBO

Todd Curry

HAS Commercial Development-

Properties

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IAH Gas Station/Convenience Store (HAS), RFP NO. HGH-IAHGSCS-2016-013R

Solicitation Overview

PURPOSE:

The City of Houston/Houston Airport System is seeking proposals from firms

who specialize in development and operation of gasoline stations with

convenience stores.

Goals of the concession are to:

1. Provide fueling and convenience store services to users of the cell

phone lot

2. Grow concessions sales and airport revenues

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Solicitation Overview

SOLICITATION DATE AND TIME:

Thursday, July 14, 2016, 2:00 PM (CDT)

QUESTIONS AND REQUESTS FOR ADDITIONAL INFORMATION ARE DUE BY:

Tuesday, June 14, 2016 – no later than 2:00 PM (CDT)

Must be received electronically and directed via email to:

[email protected]

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mailto:[email protected]

Addt’l Info/Specification Changes

LETTER OF CLARIFICATION:

Responses to questions received from potential Respondent(s) and any

changes to the scope shall be confirmed in writing and will be posted to the HAS

website (www.fly2houston.com) prior to submittal due date.

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http://www.fly2houston.com/

Submittal Procedures

One (1) original, marked “original”, signed in BLUE ink, ten (10) hard copies,

and ten (10) electronic copies (on USB drives) all the submittals must be

received at the address below no later than Thursday, July 14, 2016, 2:00 PM

(CDT):

Richard D. Hrachovy, Interim Procurement Officer

Houston Airport System

18600 Lee Road

Humble, Texas 77338

Please include the phrase “RFP No. HGH-IAHGSCS-2016-013R IAH Gas

Station/Convenience Store” in the subject line and provide all applicable contact

information.

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Proposal Submittal Requirements

• Each proposal must be organized and follow the required format, as stated

in the RFP.

• Each section must be appropriately tabbed and inclusive of all required

submittals.

Note: Respondent must submit their company’s audited annual financial

statements, in accordance with and as defined in the Financial Accounting

Standards Board (FASB) regulation(s) for the past two years. In addition,

include your Dunn & Bradstreet Report or Federal Tax Forms filed with the

Internal Revenue Service (IRS) for the past two years, as indicated in Financial

Capability of Proposer, Section 4.10.1

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Procurement Timeline

Description Scheduled Date

Advertisement of Request for Proposal (RFP) • • • • • • • • • • • • 05/27/16

Pre-Proposal Conference • • • • • • • • • • • • 06/08/16

Deadline for Submission of Questions • • • • • • • • • • • • 06/14/16

Letter of Clarification Posted on HAS Website • • • • • • • • • • • • 06/30/16

Proposals Due Date • • • • • • • • • • • • 07/14/16

Oral Presentations (if needed) • • • • • • • • • • • • 07/28/16

Submit to Council for Approval • • • • • • • • • • • • 09/14/16

Anticipated Notice to Proceed • • • • • • • • • • • • 09/28/16

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Evaluation & Selection Criteria

The award of a contract(s) will be made to the Respondent(s) offering the

response which best meets the needs of HAS. HAS reserves the right to reject

any offer if the Proposal submitted failed to satisfy HAS that the Proposer is

properly qualified to provide the services contemplated as specified.

The selection of the firm(s) for this project will be based on evaluating the

following:

• Customer service/management and operations plan proposition

• Design, materials, development, and sustainability

• Background and experience

• Compensation to City

• Financial capabilities

• ACDBE compliance

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Evaluation Criteria and Scores

Respondents meeting the minimum qualifications of this RFP shall be evaluated

as follows:

Customer service/management operation plan proposition • • 35 points

Design, materials, development, and sustainability • • • • • • 20 points

Background and experience • • • • • • 25 points

Compensation to City • • • • • • 20 points

Financial capabilities • • • • • • [Pass/Fail]

ACDBE compliance • • • • • • [Pass/Fail]

TOTAL: 100 points

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Forms Submitted with Proposal

Exhibit I – offer and submittal

Exhibit II – minority/women business enterprise contract requirements

Exhibit III – (reserved)

Exhibit IV – insurance requirements and sample insurance

certificate/endorsements

Exhibit V – fair campaign ordinance

Exhibit VI – contractor ownership disclosure & affidavit of ownership or

control

Exhibit VII – drug detection and deterrence procedures for contractors

Exhibit VIII – anti-collusion statement

Exhibit X – conflict of interest questionnaire

Exhibit XI – experience and minimum qualifications

Exhibit XII – required submittal checklist

Attachment – confidentiality statement

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Office of Business Opportunity

HOUSTON AIRPORT SYSTEM

OFFICE OF BUSINESS OPPORTUNITY

Jason McLemore

(281) 233-7823

[email protected]

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mailto:[email protected]

Diversity Requirements

• The goal on IAH Gas Station/Convenience Store at George Bush

International Airport is 10%.

• The ACDBE goal will be based on expenses, minus the cost of goods sold

and cost of employees.

• The IAHGSCS contract will require you to make a good faith effort to achieve

these goals with the firms listed in your ACDBE utilization schedule.

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Certification

• Participating firms must be certified ACDBE.

• Firms must be certified ACDBE at time of proposal submission. If not

certified ACDBE, they will not be counted towards contract participation.

• For more information about certification, call (832) 393-0600 or visit

http://www.houstontx.gov/obo.

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http://www.houstontx.gov/obo

Project Scope and Overview

HOUSTON AIRPORT SYSTEM

COMMERCIAL DEVELOPMENT - PROPERTIES

Todd Curry

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Project Scope and Overview

• Located at corner of John F. Kennedy Blvd. and Rankin Rd.

• 25-year term from date of initial certificate of occupancy

• Gas Station and Convenience Store to be developed by Successful Proposer

on an approximate 1.5 acre tract (tract size somewhat flexible to properly

accommodate development)

• Concession Fee payable to City is the greater of the sum of the Fuel Per

Gallon Fee and the Convenience Store Percentage Fee applied to sales for

each component or the Minimum Annual Guarantee (MAG)

• MAG is the appraised ground rent of $0.80 per square foot per year,

escalated 3% annually

• Gas Station must be capable of servicing/fueling at least 12 cars

simultaneously, but Respondents may propose a greater number

• High focus on customer service, and provisions of amenities, i.e. restrooms

• HAS will stub utilities at the leased premises boundary line

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Questions

Questions/answers to be official must be in writing and will be posted on the

HAS website as a Letter(s) of Clarification:

http://www.fly2houston.com/0/3918961/0/94600D94605D94625/

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http://www.fly2houston.com/0/3918961/0/94600D94605D94625/

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