Long-Range Facility Planning and Implementation

Central Office Administrator’s ConferenceNovember 1st, 2nd, & 3rd, 2015

by Kelly Hinshaw, Rolla Public Schools

Discussion Topics

• How was our ten year plan developed?

• How has our ten year plan served as a guide for the district, while still providing the flexibility needed to respond to needs as they arise?

• How can your plan can be used to create a climate of success?

• How can your plan be used to foster community support?

Mission

• The Mission of the Rolla Public School District is toprovide, in partnership with the community, the besteducational opportunities possible for our studentsthrough a commitment to excellence in personnel,facilities, curriculum and instruction.

• The Comprehensive School Improvement Plan (CSIP)provides the strategic support for the Mission.

L.R.F.P. Organizational Chart

Long-Range Facilities Committee Purpose

• The Facilities Committee worked collaboratively to develop acomprehensive prioritized list of facility needs that addressprojected improvements of existing facilities, whilestrategically planning for long-range facilities programming.

• The purpose of the report is to present the results of thisstudy. It is important to note that this is a working documentthat provides for planning flexibility. It is designed toaccommodate refinements due to maintenance requirements,educational program needs, district growth and feedback fromkey stakeholders.

Committee Members• Rolla Board of Education – 2 members

• Principal, Truman Elementary

• Principal, Rolla Junior High

• Assistant Principal, Rolla High School

• Instructor, Rolla Technical Institute

• Teacher, Rolla Middle School

• Rolla Community Patron

• Former Rolla Board of Education Member / Community Patron

• Rolla Community Patron

• Ex-officio - Community Development Director for the City of Rolla

• Committee Chairs - Deputy SuperintendentPrincipal Architect

Steps in the Process

• A “staff input evaluation form” was developed and utilized to obtaina comprehensive scope of baseline information on nine categoriesfor each facility.

• Building administration and staff supervisors for Food Service,Maintenance, Transportation and Technology facilitated a processto garner feedback from their respective staff members. Thisinformation was then synthesized by District Administration and thearchitectural firm.

• This process identifies the SCOPE of projected needs. Budgetaryestimates are projected for each item within the document. It isimportant to note that as we progress through this plan, BUDGETPARAMETERS will define the SCOPE for each project.

Nine Process Categories• Site (Parking and Drives, Circulation and Walkways, Outdoor Equipment / Facilities, Landscaping)

• Building Envelope (Roof, Walls, Windows, Doors and Canopies)

• Building Interior (Renovations, Remodeling)

• Mechanical Systems (Plumbing Systems, HVAC Systems and Equipment, Temperature Controls,Energy Analysis / Retrofit and Replacement)

• Electrical Systems (Power Capacity / Service, Distribution and Lighting, Special Systems: Phone,Data, Security)

• Fire and Safety Systems (Fire Detection and Alarm Systems, Fire Suppression Systems)

• Equipment (Built-in Equipment – Fume Hoods, Kitchen Equipment and Casework, SpecialEquipment – Paint Booth, Science Lab, Industrial Technology)

• ADA (Handicapped Accessibility)

• Long Range Master Planning (Programming, Existing Site – Capacity, Expansion, Layout,Circulation, Parking, Drives, Walkway, Site Acquisition, Space Planning – Existing Space Capacities,Space Utilization, Future Expansion – Proposed Additions and / or Options)

Meeting ScheduleThe Facilities Committee met monthly from August 2006 through April 2007. The

committee met at each school campus and toured all district facilities.

9/20/06 Truman Elementary

10/18/06 Wyman Elementary

11/15/06 Mark Twain Elementary

12/20/06 Rolla Middle School

1/17/07 Rolla Junior High School

2/21/07 Rolla Senior High School

3/21/07 Rolla Technical Institute/Transportation & Maintenance

4/18/07 Rolla Technical Center/Administration Offices

Samples of the Long-Range Facilities Plan

Truman Campus

Prioritized RecommendationsThis is a working document that provides for planning flexibility.

Sample of Table of Contents: Truman Elementary: An Example of How to Use the Manual

• FACT SHEET• STAFF INPUT FORM• OPINIONS OF PROBABLE COST• ENGINEERING REPORTS• AERIAL PHOTOGRAPH (Courtesy of the City of Rolla)• EXISTING SITE PLAN TR-1X• EXISTING FLOOR PLAN TR-2X• MASTER PLAN (COLOR) TR-MP• MASTER PLAN – SCHEMATIC SITE PLAN (B&W) TR-1• MASTER PLAN – SCHEMATIC FLOOR PLAN (B&W) TR-2 • MASTER PLAN – SCHEMATIC ROOF PLAN (B&W) TR-3• ADMIN. RENOVATION SKETCHES TR-A1,

TR-A2 • KITCHEN ADDITION / RENOVATION SKETCHES TR-K1,

TR-K2

Sample of Facts Sheet: Truman Elementary: An Example of How to Use the Manual

Sample of Staff Input Form: Truman Elementary: An Example of How to Use the Manual

Sample of Probable Cost: Truman Elementary: An Example of How to Use the Manual

Sample of Engineering Reports: Truman Elementary: An Example of How to Use the Manual

Sample of Aerial Photo: Truman Elementary: An Example of How to Use the Manual

Sample of Site Plan: Truman Elementary: An Example of How to Use the Manual

Sample of Floor Plan: Truman Elementary: An Example of How to Use the Manual

Sample of Master Plan: Truman Elementary: An Example of How to Use the Manual

Samples of Recommended Projects: Truman Elementary: An Example of How to Use the Manual

Sample of Priorities: TRUMAN ELEMENTARY

Priority Description

1 Upgrade electrical capacity in all classrooms, library, andoffice areas for additional technology.

2 Replace rubber roof on old section of building.

3 Reconfigure office area. Improve traffic flow and security.

4 Kitchen addition / renovation.

5 Boiler replacement.

Sample of Priorities: WYMAN ELEMENTARY

Priority Description

1 Upgrade electrical capacity in all classrooms for additionaltechnology.

2 Renovate old restrooms.

3 Kitchen addition / renovation.

4 Install better control system to control HVAC / boiler replacement.

5 Install drop ceilings in classrooms with new T8 lighting.

6 Replace single pane windows.

Example of Long-Range Facility Master Planning Recommendations

• Existing Rolla Public School Facilities are quality facilities that should bemaintained, upgraded and updated through comprehensive planning.

• Early Childhood education program needs warrant the consideration of an EarlyChildhood Facility as a component of the long-range facility plan.

• Co-curricular program needs warrant the consideration of a Performing Arts Facilityas a component of the long-range facility plan.

• Co-curricular program needs warrant the consideration of upgrading all athleticfacilities. Upgrades include: parking expansion, field improvements, storage facilityexpansion and bleacher and concession/restroom facility improvements.

• The Rolla Public Schools should consider acquiring land for future growth with siteplanning and programming to be determined through comprehensive planning andcommunity input.

- Existing facilities are currently at or near capacity.

Flexible/Climate of Success/Support

• Long-Range Facility Planning helps guide financialplanning.

• Long-Range Facility Planning helps all stakeholdersstay focused on a common set of goals.

• Long-Range Facility Planning helps school boards andadministrative teams build community support forfuture projects.

Discussion Topics

• How was our ten year plan developed?

• How has our ten year plan served as a guide for the district, while still providing the flexibility needed to respond to needs as they arise?

• How can your plan can be used to create a climate of success?

• How can your plan be used to foster community support?

Questions?

Contact information:

Kelly Hinshaw, Assistant Superintendent

Rolla Public Schools

573-458-0100

khinshaw@rolla.k12.mo.us