Day Opportunities ProcurementMarket Engagement4 December 2017

Agenda

1. Welcome and introductions2. Context3. Spring provider feedback4. Day opportunities process overview5. Bidding information 6. Other important information7. Proposed timeline and contact information

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1. Welcome and Introductions

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Anna Saunders – Head of Commissioning

Michael Cleary – Commissioning Manager

Sean Chadney – Senior Commissioning Officer

Amy Wilson – Category Specialist

Stacey Holloway – Contract Manager

Lance Wosko – Finance Business Partner

Brid Boraks – Operational Service Manager

Karin Foster – Operational Team Leader

Alex Hamilton – Project Manager4

2. Context

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• A clear message that the approach needs rethinking

• Individuals responded to our enquiries and told us they want progressive, meaningful opportunities to:

– work in whatever way is meaningful to them– be part of their community – develop and maintain skills– continue doing the things that matter to them

• The market told us that the current model doesn’t allow innovation and progressive offers

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• Developing a new model to respond to this feedback

• Quality-based framework model with individual mini-competitions to balance

– the need for personalisation– the need for fair market competition, and;– the need for the Council to ensure best value.

• Sharing and testing our work with the market through the development process

3. Spring Provider Feedback

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In spring 2017, we held a series of events to engage with the market.

You fed back on various issues. We have taken these away, reflected on them and developed our model and some highlights we’d like to share with you are:

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You said Our proposalCQC fundamental standards are a good measure of quality

Has CQC fundamental standards as part of our framework quality standards

It’s important for providers to meet with individuals before placement

Attempts to give an opportunity for a meeting before a placement is made in the process

The market has a variety of providers of different sizes and backgrounds and the process needs to work for all

Has been checked with providers of different sizes and backgrounds throughout its development to inform how the process could work best

You needed adequate time to complete the tender as staff are busy with day to day pressures

Gives 60 days to complete tender (double the legal requirement)

4. Day Opportunities Process Overview

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Proposed Framework

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• We will implement a framework of providers who offer a wide range of opportunities which support people to achieve their goals and aspirations.

• Admission to the framework will be a one-stage process including minimum quality criteria that all bidders must pass to gain entry to the framework.

• The quality criteria will ensure that all minimum quality standards are met and that only safe and competent providers are part of the framework.

• From framework go live, ECC will not make any placements with providers who are not part of the framework.

• Arrangements for existing placements will remain unchanged until the point of the individual’s review.

• Prices submitted as part of the call-off process will not apply to existing placements.

The Call-off Process (High Level)

• Assessment completed• Care and Support Plan developed/Personal Budget

calculated• Essential elements of care highlighted on ISP• SPT use filtering tool to find appropriate providers• Filtered providers sent ISP and asked to register

interest• Providers undertake assessment with individual

(confirming need)

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The Call-off Process (High Level)

• Providers submit price to support individual to SPT• Transport costs added following Passenger Transport

quotes• Lowest total cost (Care cost + Transport) within

personal budget awarded package• In the case of a tie between two providers, distance is

used to award• If no price is within the indicative personal budget SPT

place at the lowest price using standard escalation process

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5. Bidding Information

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BiP Delta Overview

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• Essex County Council has adopted a new e-sourcing platform, BiP Delta

• The new system designed to improve the accessibility of the authority’s procurement opportunities to prospective suppliers and enhance the experience of participating in procurement opportunities

• This portal will enable providers to:– Register for a free account– Locate the Council’s current tender opportunities– Express interest in relevant procurements– Administer clarifications and submit tender responses electronically 

• If your organisation is not currently registered with BiP Delta, it would be advisable to register for an account via the following link in order to gain access to potential business opportunities as they arise and engage in forthcoming procurements:

https://www.delta-esourcing.com/

Register for an Account

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Click here to register for an

account

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Select the option to “register as a supplier” and complete the all the mandatory fields

Register for an Account

Access to tender documents: • Once registered, log in to your account and locate the Day Opportunities

procurement documents via the access code which you will be provided in due course

• Accept the opportunity to progress to stage one: Overview

BiP Delta

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Stage One: Download tender documents

21The example documents above are for illustration only

Stage 2: Prepare response – upload completed documents

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Stage 3: Submit Response

23The example tender above is for illustration only

6. Other Important Information

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• Invoiced four-weekly in arrears (payment in 30 days)

• E-invoicing

• Email contact – multiple individuals with access

• Direct payments and pre-paid cards

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7. Proposed Timeline and Contact Information

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Proposed Timeline

Framework launch (1 Oct)

Tender

Mar Apr May Jun Jul Aug Sep OctFebJan

Tender opens

(10 Jan)

Tender closes

(11 Mar)

EvaluationContract award and

preparation for launch

Contact Information

Contact the team via email at:

RethinkingDayOpportunities@essex.gov.uk

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