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Welcome to Capital Asset Management
CAMS Mission
• The mission of the University Capital Asset Management department is to provide the highest quality service and guidance in asset management to university organizations, while fulfilling the financial recording and reporting requirements of the university.
Roles and Responsibilities
• Compliance Services
• Consulting Services
• System Support and Training Services
Asset Category's
• Capital Non-movable– Art and Museum – Buildings & Building Improvements– Infrastructure– Land– Lease Purchases– Library books
• Capital Movable– Movable Equipment– Movable Fabrications
• Non Capital
Major Components of CAMS
• Capital Asset Builder • Pre-Asset Tagging• CAMS FIS Documents and Maintenance Screens• Inventory Process• Depreciation• Reconciliation Reports
Capital Asset Builder
• Invoice Line Items
• General Ledger Transactions
• Quick Asset Creation
CAB Menu
Invoice Line Item Screen
Create View Asset Screen
General Ledger Transactions
Modify an Asset
Enter Pending Asset Information
Create View Asset Screen
Pre-asset Tagging
Pre-asset Tagging (tagging) screen
CAMS Documents
• Security and Asset Security Document• Add Asset• Asset Retirement• Asset Transfer• Equipment Loan/Return• Fabrication Request
Security
Security and the Capital Asset Management System.
Documents require no security ( route for approval).
Maintenance Screens do require security– University Capital Asset Office– Campus Capital Asset Offices– Organizations
Add Asset Document
Asset Retirement
Asset Transfer
Equipment Loan/Return
Fabrication
CAMS Maintenance Screens
• Capital Asset Maintenance
• Location Maintenance
• Tag an Asset
• Merge an Asset
• Separate an Asset
• System Manager Maintenance
Capital Asset Lookup
Capital Asset Maintenance
Location Maintenance
Physical Inventory
• Intermec Antares Trakkers scan equipment.
• Filecopy utility is used to extract file and copy to PC.
• File Uploaded to FIS
• Bar-code Error Document
• Inventory Reconciliation Report
Depreciation
• Depreciation expense is calculated from a stored procedure that updates the asset database on a monthly basis. The Straight Line method is the basis for the calculation, along with a method for Salvage Value. Federally owned payments are excluded from the depreciation calculation. In addition, no Deprecation will be taken on Art and Museum Objects, Land, or Leasehold Equities. Each asset is depreciated from the asset create date, and the assets useful life assigned to the asset type code. Non-Movable assets use a ½ year convention for assigning the create date. The Deprecation entries Debit Object Code 51XX, Depreciation Expense, and Credit the appropriate Accumulated Depreciation Object Code based on the Object Code Sub Types in the Asset Object Code Table.
Asset Object Code Table
Year Chart SubTY Cptlztn Accum Depr
2005 BA AM 8615
2005 BA BD 8601 8905 5112
2005 BA CM 8610 8910 5115
2005 BA CO
2005 BA IF 8604 8904 5157
Reconciliation
• Additions
• Retirements
• Transfers
• Depreciation Expense
• Ending Balances
Pre-Defined Queries
Capital Asset Management has made available the following reporting categories to assist organizations in asset management.
Inventory Control Reports Nbr of rpt 9
Depreciation Reports Nbr of rpt 4
Edit Reports Nbr of rpt 10
Summary Reports Nbr of rpt 4
Internal Reports Nbr of rpt 15
Screening Reports Nbr of rpt 1
Capital Lease Reports Nbr of rpt 2
Movable Equipment Activity
Current Fiscal Year
• Count of Movable Active Assets 15,644
• Count of Additions 1,052
• Count of Retirements 787
• Count of Documents – Count of Transfers 984– Count of ELR’s 372