Powerful presentatiion nov 2010
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How to Give Powerful Presentations
Dr. K.C.Vora
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SAE
Powerful Presentations
Prepare
Design
Deliver
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SAE
What Do You Want to Accomplish?
Inform Persuade Motivate Entertain
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SAE
Planning Your Presentation
• Think like a reporter. Answer: – Who, What, When, Where, Why and How
• Have a clear purpose: – Explaining a project – Training or educating – Giving instructions – Define or solve a problem – Selling something
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PREPARATION • Start with the end in mind. • Know your audience as well as possible • Content, content, content • Keep it simple • Outline your content • Have a clear structure in mind • So what? • Confidence
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SAE
Consider the Audience Audience analysis is a mission critical aspect of making presentations… Who am I talking to ? Why do they need this information? What will they do with this information? How will this information help them in their jobs/lives? If I give them this information…..
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SAE
Adult Learning
Readiness to learn
Experiences Problem
Orientation
Time Perspective
Self- Mastery
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SAE
Adult Learning Rules of Thumb…
Link Content to Experiences Help Solve a Problem Use Visuals That Can Be Seen by All Create something for the Audience to Do End on Time
Clear Points, Clear Speech
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SAE
How Do People Process Information?
Globally Analytically Combination of both processes
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SAE
How Do People Process Information?
Global Look at the overview first, then assimilate the “facts” that
created the big picture. 60% of the audiences are global processors
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SAE
How Do People Process Information?
Analytic Starts with “facts” and then assemble the “big picture” after analysis 30% of audience are analytic processors 10% of audiences combine global and analytic processes
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SAE
How Do People Process Information?
Moral of the story…. Start with the big picture – you’ll
grab the attention of at least 70% of the audience!!
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SAE
Example of Big Picture
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SAE
Keep it Short & Simple!
Need to Know
The Ultimate Challenge!
Nice to Know
Don’t Need
Keep
Maybe
Out
• Could Help ?
• Reference ?
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SAE
Adding Visuals Visual – a graphic representation Picture Photograph Illustration Cartoon Chart Backdrop Films
Simplify the Message With Your Visual!
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SAE
Impact of Illustration
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SAE
Impact of Film
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SAE
Simple Slide Specifications
Keep to one Main
Message/ Slide
Strive for
Only3-6
Bullets/Slide
Use Upper
And Lower
Case Fonts
Use no more
Than 4
colors
PowerPoint
Presentations Use Visuals
Use spell
Check
(oops!)
Be
Consistent Use no more
than 2 fonts
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SAE
Presentation Format
• Opening 10 – 20% – Capture your audience’s attention – State your thesis or purpose
• Body 65 – 75% – Series of points or evidence – Best to start with a fact &/or observation followed by
supporting material • Closing 10 – 20%
– Brief review or summary – Call to action or a memorable statement
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SAE
Bookend Your Presentation
Opening Presentation •Orientation Programme is super
•Join SAE
•Participate in your SAE sections!
Closing
Make a Strong Opening Make a terrific 1st impression Make a smooth transition
Make a Strong Closing
Leave the audience excited
Exit gracefully
Tell them what you’re going to tell them Tell them Tell them what you told them
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SAE
Believability of Message
How Much Does This Count? Verbal: What You Say: _____%
Vocal: How You Say It: _____% Visual: How You Look and Act:____%
Visual Aids Reinforce the Message!!
_____ = 100%
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SAE
Principles for Powerful Persuasion
The art of persuasion is the art of finding the best available means of moving a specific audience in a specific situation to a specific decision
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SAE
Persuasion in the Real World
Presenter
Subject
Audience
Your Needs & Interests
Their Needs & Interests
Your Program’s Needs & Accomplishments
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SAE
Top Ten Mistake Made By Presenters
1. No Objectives 6. Lack of Facial Expressions
2. Mediocre 1st Impression 7. No Visual Aids
3. No preparation 8.No Audience Involvement
4. Lack of Enthusiasm 9. Sticky Floor Syndrome
5. Poor Eye Contact 10. Ineffective Close
Special Recognition Award Reading the Presentation
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SAE
Confidence Boosters
• Relax – take a deep breath • Use good posture • Concentrate on your message • Use Eye Contact • Do not apologize • Forget Perfection • Learn to laugh at yourself • Use appropriate humor • Use anecdotes
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SAE
Creating a Great presentation!! Prepare
Know your audience
Consider the audience
Talk about the big picture first
Remember how adults learn
Design
Organize the text
Choose colors and fords
Add visuals
Use spell check
Bookend your talk
Deliver Rehearse, rehearse, rehearse
Check the room and equipment
Be enthusiastic & show your passion
Start Strong and modulate your voice
Make eye contact and use body language
Watch audience body language and adjust
Move away from the podium
At all times: courteous & professional
Make a graceful exit
Hear the applause!!
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Voice Modulation
• Volume • Pronunciation • Pace • Pause • Pitch • Emphasis
SAE
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Application Of Skills SOFTEN Your Body Language
• Smile • Open posture • Forward lean • Touch • Eye contact • Nod in the affirmative
SAE
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There are no stupid questions Listen Carefully…for an underlying
meaning…… if any. Empathize without necessarily agreeing Questions need answers, personal remarks do
not.
SAE
Handling Questions
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SAE