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Power School Attendance (Secondary)

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Daily and Meeting (Period) Attendance In Power School, a student is considered “present” unless he/she is marked absent or tardy. Teachers will post attendance through the PowerTeacher.

Find Teachers who have not taken attendance. Log In to Power School. On the Start Page, click System Reports. Click Power Teacher Attendance.

Click Then Click

Present

B Absent (Undoc) Click to Open comment Box Atendance Code Dropdown

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View the Report The Power school report queue opens when a print job is requested. To view the report click the View under the Status column. If the View status is not available, click the Refresh to update the status until the report reaches completed.

The following teachers have not submitted attendance for the first period. Follow building procedures to have the teachers submit the attendance.

Current Date is Default Choose Period 1 Defaults Choose No Leave as default

Choose ASAP from Dropdown For Special Reports Check both boxes to set defaults Click

Click link to return to report details Click to view report

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Run Absentee Report Run the Absentee Report to receive a list of all students marked absent. On the start Page, click Attendance. Click Absentee Report.

At the Absentee Report screen Attendance Mode Choose Daily Students to Include Choose All Students Grades Leave Blank for All Grades Attendance Code Choose B (absent undocumented) Date to Scan Current Date Processing Option ASAP

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Click

Choose Daily Choose All Leave Blank Choose B (abs. undoc.) Choose Current Date (default) Choose ASAP

Check

Leave

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The Absentee Report is listed below with verification lines. Names are links to student files.

Absentee Report

Update Meeting Attendance When the Meeting Attendance needs to be changed for a particular student, perform a student search from the student page and select the student. Choose the Attendance page from the Academics Files to open the student attendance page Choose, then Open Meeting

Student Info

Week as Links Days

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This student was marked absent from first period but checked in. The “B” needs to be changed to “D” Check-in. Click on Week to open Edit Meeting Attendance

At the Edit Meeting Attendance Screen, Use the dropdown for Current Attendance Code to choose D (Check In). Click the code box for the appropriate day and the requested code will appear.

Click the caption to open the dialogue box to enter time and reason for the check in.

Change to “D”

Click in box to change to chosen attendance code

Click on caption to open comment box. Click to save changes

Enter time and reason for attendance change Click OK to close

Click dropdown to choose Attendance Code

Click in Attendance Box to change code

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Daily Attendance

When the Daily Attendance needs to be changed for a particular student, perform a student search from the student page and select the student. PowerSchool is set to update Daily Attendance when the First Period Attendance is submitted by the teacher. Therefore, First Period Meeting (period) Attendance does not need to be converted to Daily Attendance Choose the Attendance page from the Academics Files to open the student Daily Attendance page.

At the Edit Daily Attendance Screen, Use the Attendance Code dropdown to choose the correct Attendance Code. If you are changing a B (absent undocumented) because of a check-in, choose D (check-in) from the dropdown. Enter a comment if desired. Click Submit to save changes.

Student Info

Weeks

Days as Links Click on Day to Open

Click to select Correct Code Click in box to enter comments

Click

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Daily Attendance Changed

Change Attendance for Multiple Days To change the attendance page when you need to change attendance for a student with an upcoming leave or vacation and will miss multiple consecutive days. From the Start Page, select the student. Select Attendance

Click Click Change Multiple Days Link

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Change Attendance For a Group Use this function to change attendance for a group, such as a homeroom or class. From the Start Page, Click Teacher Schedules. Choose a teacher to open the teacher schedule.

Add Comments Click

Enter Absence First Date Enter Absence Last Date Leave at ALL (Default) Choose Attendance Code to set Choose Overwrite (Don’t Overwrite is Default)

Click Choose teacher

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At the Class Roster page, Click .

Click the Enrollment Number to Open the class

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At Group Functions, click Attendance Change.

Attendance Reports Find Students with Chronic Attendance Problems Search by Grades/Attendance Use this function to identify students with a minimum number of an attendance code you specify within a time frame. On the Start Page, click Attendance. Click Search by Grades/Attendance

Choose Start and End Dates Leave At All Choose Desired Code Leave

Add Comments

Click

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Attendance Count Report Use this report to identify students with a minimum number of total occurrences of an attendance code you specify in a specific time frame. On the Start Page, click Attendance. Click Attendance Count.

Select students Choose Daily for Mode Choose Comparator, = Scan All or enter dates

Clear all Grade boxes Check Choose Code from dropdown, B, Absent Undoc Keep

Click

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Choose Daily Usually Blank For All Select Code to Search For Usually B, Absent Undoc. Usual Default Check 1 period M-F for Daily Attendance Choose ASAP

Leave Unchecked

Choose Number of Absences

Click

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Consecutive Absences Report Use this report at the beginning of the year to identify students Who have not attended school at all. On the Start Page, click Attendance. Click Consecutive Absences.

Choose Daily Select code to Scan For. B, Absent Undocumented Enter First Day of School in both Dates Choose ASAP Enter Number of Consc. Days- 1 Check if Needed Click

Leave As Is

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Attendance Audit Reports Use the audit report to double-check attendance records. Student Attendance Audit On the Start Page, Click System Reports. Click Student Attendance Audit.

Select Daily Select Select Date ASAP Click

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ADA/ADM by Student Average Daily Attendance and Average Daily Membership Reports Use these reports to calculate the school’s average daily attendance values. Use this report to review attendance records for students enrolled during the date range you specify. This report shows the number of days a student is absent or present, even if your school uses meeting attendance. On the Start Page, click System Reports. Click ADA/ADM by Student

Select Daily Select As Needed ASAP Check Click

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ADA/ADM by Date Use this report to compare the number of students enrolled (membership) to the number of students who actually attended school on a specific day. Use it to check if the school gained or lost students during a time period. The total number should match the values displayed in the ADA/ADM by Student report. On the Start Page, Click System Reports. Click ADA/ADM by Date.

Select Daily Select As Needed ASAP Check Click