http://eglobiotraining.com/

Effective Use of PowerPoint

as a Presentation tool.

http://eglobiotraining.com/

What is MS PowerPoint ?

PowerPoint is a complete presentation graphics package. It gives you everything you need to produce a professional-

looking presentation. PowerPoint offers word processing, outlining, drawing, graphing, and presentation

management tools- all designed to be easy to use and learn.

http://eglobiotraining.com/

PowerPoint History

The original version of PowerPoint was created by Thomas Rudkin and Dennis Austin of a company called Forethought. The first release in 1987 was called

"Presenter", designed for the 4 year old Macintosh computer. It was soon renamed "PowerPoint" because of to problems with trademark and copyright

issues. In August, Forethought was bought by Microsoft for $14M and became Microsoft's "Graphics Business Unit", which continued to focus further on the

software .PowerPoint improved dramatically with PowerPoint 97. Prior to PPT

97, presentations were linear, and always proceeded from one slide to the next. PowerPoint 97 allowed users to create transitions and special effects in a non-

linear movie-like style.PowerPoint 2000 introduced a clipboard that held multiple objects. And then there was the Office Assistant, whose frequent unsolicited appearances in PowerPoint 97

as a cute animated paperclip annoyed many users.

http://eglobiotraining.com/

PowerPoint VersionsVersions for Microsoft PowerPoint include:

1990 PowerPoint 2.0 for Windows 3.01992 PowerPoint 3.0 for Windows 3.1

1993 PowerPoint 4.0 (Office 4.x)1995 PowerPoint for Windows 95 (version 7.0; Office 95)

1997 PowerPoint 97 (version 8.0; Office 97)1999 PowerPoint 2000 (version 9.0; Office 2000)2001 PowerPoint 2002 (version 10; Office XP)

2003 Office PowerPoint 2003 (version 11; Office 2003)2007 Office PowerPoint 2007 (version 12; Office 2007)

2010 PowerPoint 2010 (version 14; Office 2010)2013 PowerPoint 2013 (version 15; Office 2013)

http://eglobiotraining.com/

Versions for the Mac OS include:

• 1987 PowerPoint 1.0 for Mac OS classic

• 1988 PowerPoint 2.0 for Mac OS classic

• 1992 PowerPoint 3.0 for Mac OS classic

• 1994 PowerPoint 4.0 for Mac OS classic

• 1998 PowerPoint 98 (8.0) for Mac OS classic (Office 1998 for Mac)

• 2000 PowerPoint 2001 (9.0) for Mac OS classic (Office 2001 for Mac)

• 2002 PowerPoint v. X (10.0) for Mac OS X (Office:Mac v. X)

• 2004 PowerPoint 2004 (11.0) for Mac OS X Office:Mac 2004

• 2008 PowerPoint 2008 (12.0) for Mac OS X Microsoft Office 2008 for Mac

• 2010 PowerPoint 2011 (14.0) for Mac OS X Microsoft Office 2011 for Mac

http://eglobiotraining.com/

PowerPoint Animation- is a form of animation which uses Microsoft PowerPoint and similar programs to create a game or movie. The artwork is generally created using PowerPoint's AutoShape features, and then animated slide-by-slide or by using Custom Animation. These animations can then be shared by

transferring the PowerPoint file they were created in, and can be

viewed with PowerPoint or Microsoft's free PowerPoint Viewer.

http://eglobiotraining.com/

Custom Animation

- is a set of effects which can be applied to objects in PowerPoint so that they will animate in the Slide Show. They can be added under the Custom

Animation function or through the use of Visual Basic for Applications (VBA). PowerPoint 2000 and earlier versions introduced basic effects such as Appear, Dissolve, Fly In and so forth. In PowerPoint 2002/XP and later

versions, the Custom Animation feature was improved, adding new animation effects grouped into four categories: Entrance, Emphasis, Exit, and Motion

Paths.[1] The effects were later modified inPowerPoint 2010.

Transitions are effects similar to Custom Animation, but are different in that they can only be applied singularly to individual slides as they change from one slide to another and are limited in options. More slide transitions were

added to the selection in PowerPoint 2010.

http://eglobiotraining.com/

Uses of MS PowerPoint

• Church ServicesPowerPoint presentations are frequently used to set a spiritual tone

during church services, and can assist a congregation with hymn lyrics, Bible scriptures, graphic elements or photographic images to illustrate a sermon. Important announcements for upcoming events can be shown before or after each service to keep the congregants informed. Church personnel can design a unique theme for specific holidays or religious celebrations, or utilize one of the many online companies that specialize in creating stock slides or looped-motion graphics. PowerPoint presentations for church use may be projected on one or more screens, depending on the shape and size of the sanctuary.

http://eglobiotraining.com/

• In The ClassroomPowerPoint can be used in an educational setting to teach a lesson or

concept or to present information or a procedure to students in a workshop or seminar. Students can view a PowerPoint presentation individually or share a computer with others. They can also present book reports and other homework assignments on PowerPoint slide format. PowerPoint can help keep parents informed with updates at open houses and other parent/teacher events, while teachers can enjoy the ease of use at which PowerPoint presentations can be recycled. This is handy for those lessons that a teacher may use every year.

http://eglobiotraining.com/

•Electronic Portfolio

Designers and artists who wish to showcase their work to garner new clients or interest in their art can use PowerPoint to create a cohesive and polished electronic portfolio. A slide can feature a single visual image or multiple graphics. An electronic portfolio can also be sent via email, as opposed to pre-electronic days when an artist or designer would have to create a printed portfolio and drop it off or schedule an appointment for viewing.

http://eglobiotraining.com/

Why should you use

Microsoft Office PowerPoint?

http://eglobiotraining.com/

1. Cost effective. Unlike other presentation programs, PowerPoint has a one-time initial cost and can be

used for years. Not only is it an affordable software, but it surpasses some of its’ pricier counterparts in ability and functionality.

2. Recall aid.

Just standing in front of an audience rarely makes an impact. Punch up your presentation

and increase your audiences’ ability to retain information by including bullet points, key phrases, pictures, video and dialogue in your presentation. Microsoft Office PowerPoint provides

a large variety of tools and plug-in capabilities that make including these elements easy.

http://eglobiotraining.com/

3. Collaborate with team members.PowerPoint 2010 allows multiple team members to edit the same presentation

simultaneously while in completely different locations with co-authoring. Other tools included in Microsoft Office 2010 are Lync, Office Communicator and an instant messaging application which allow you to see the availability of colleagues and

streamline discussions throughout the presentation’s development.

4. Grab attention with dynamic slides. Create an entire display with attention-grabbing slide transitions, dynamic animation effects and new customizable applications that make the entire look and feel of the presentation closer to watching a video. PowerPoint 2010 comes equipped with an

updated Animation Painter to improve your ability to create unique elements.

http://eglobiotraining.com/

5. Work on multiple devices. The latest edition of PowerPoint allows you to open completely separate windows for each

presentation. This enables you to multi task and edit more than one document simultaneously, either side-by-side or on different monitors if needed. The modern world requires

modern solutions.

6. Store and present anywhere.

Rarely is the device you create a presentation on the unit the document will be later displayed on for an audience. Therefore, it is crucial to use a program and file type that can be easily used on a variety of devices. Arriving at the lecture hall or boardroom only to find out you’re unable to open a document on a flash drive is both aggravating and a huge inconvenience. This rarely happens for those that build a presentation using PowerPoint because it is considered

standard industry software and is typically installed on a majority of devices.

http://eglobiotraining.com/

7. Transform images.

PowerPoint capabilities vary extensively. Due to the increased importance of visual learning cues, the software allows for you to edit images and create visually stimulating graphics to grab the attention of an audience.

Features include color saturation and

temperature, brightness, contrast, cropping and artistic filters.

http://eglobiotraining.com/

Some ways that you can do to

give your PowerPoint

presentations a Heartbeat

http://eglobiotraining.com/

#1: Make your diagrams movePowerPoint XP, 2003, and 2007 all have diagramming capability (in

PowerPoint 2007, the diagram tool is called SmartArt) — and diagrams are great because they break up slides full of bullet points and convey

information quickly and clearly.

You can go a step beyond your run-of-the-mill diagram by adding animation effects to it. Because the different shapes and text boxes in a diagram are all counted as separate objects in PowerPoint, you can assign animation and timing features to each of those elements so they slide in at just the right moment in your presentation. A little movement goes a long way, however, so be careful not to overdo it. You might do a simple slide-in-from-the-left for

all the elements in a pyramid chart, for example.

http://eglobiotraining.com/

#2: Make it easy for your audienceA truly great presentation offers smart, memorable content in a design that

helps reinforce the message and keeps people interested. You can write, edit, and organize the content in your presentation in a way that makes it easy for your audience members to follow your main points.

#3: Get great new backgroundsThe templates provided with PowerPoint XP and 2003 may be contributing

to the low-oxygen lag in your afternoon sessions. PowerPoint 2007 introduces some new templates (and you can always browse the offerings

on Microsoft Office Online to see what users like yourself have created and added).

http://eglobiotraining.com/#4: Let the Master do the work

If you don’t use PowerPoint often, you may not be comfortable working with the whole Master idea, but Masters can save you a lot of time and help keep your presentation

consistent. Suppose, for example, that there are three main sections in your presentation. By creating three Masters, one at the start of each section, you could add a colored bar as a tab along the right side of every side, with red for the first section, blue for the second, and green for the third. Tie the color scheme in with the slide title for each

section (as well as the summary slide), and you’ve got a color-coded presentation that continually lets audience members know which section is being discussed and how

many sections are left before the break.

#5: Create custom bulletsWe can get bored to death with bullet points, but even the biggest bullet-detractors

have to admit that they serve their purpose. Ideally, bullet points provide information in a succinct, easy-to-understand format. PowerPoint makes it easy for you to substitute other characters for the regular round (or square) bullets that are

part of the presentation template.

http://eglobiotraining.com/#6: It’s all in the timing

Getting the timing of your presentation right is really more of an art than a science. If you set up the presentation to advance automatically, you run the risk of going too fast (so not

everyone in the audience gets a chance to read everything on the slide) or going too slow (in which case they start heading for their respective mental hammocks). If you decide to advance the slides manually, you run the risk of wandering off topic or over-explaining

something that no one else is particularly interested in.

#7: Play show and tellIn today’s YouTube era, you don’t have to go far to be entertained by a video clip on

one of your favorite topics. Video clips are fun, fast-moving, and often funny. You can use video to your advantage in your PowerPoint presentation by including key

segments at important points.

http://eglobiotraining.com/

#8: A little musicPowerPoint makes it reasonably simple for you to add sound effects and songs to your presentations. But one caveat: Sound effects can be really annoying if they

are overused (especially the dinging sound of the cash register), so go easy on the bells and whistles (literally). You could add a little sound to mark the start of the new section of your presentation, to give audience members a break while you’re passing out materials, or to play in the background while a montage of images

displays on your slides. To add sound, choose Insert and select Sound. You can then specify whether you want to add sound from a file or from the Clip Organizer. You can also opt to play music from an audio track on a CD (remember to take the

CD when you present!) or record a new sound.

http://eglobiotraining.com/

#9: Mix it up, visuallyOnce you have a lock on your content, you need to think about the way all the design elements in your presentation will work together. (Some people prefer to

choose the design first and add content second –and that’s okay, too.) Templates (and Themes, in PowerPoint 2007) help you make all the elements in your presentation consistent. This ensures that the background, the slides, the heads and text, and the

bullets all look reasonably good together.

http://eglobiotraining.com/

Respectfully Submitted to:Prof. Erwin M. Globio

MSIT