POSTING DATE: July 14, 2020 PUBLIC ADVISORY

POSTING DATE: July 14, 2020 RE: REGULAR MEETING OPERATIONS COMMITTEE / BOARD OF DIRECTORS (OPERATIONS) PUBLIC ADVISORY To address public health concerns regarding coronavirus (COVID-19) and large group meetings, our offices are closed to the public. This meeting will be conducted remotely. The public may watch and participate in the meeting starting at 9:30 a.m. Friday, July 17, by using this link: https://us02web.zoom.us/j/87285891440 or by calling +1 669 900 9128 (Webinar ID: 872 8589 1440). During the public comment periods, the public may comment by clicking the “raise hand” button on the bottom of the Zoom screen; if you are joining by phone and would like to comment press *9 and we will call on you as appropriate.

You may also submit your comments in advance or during the meeting by emailing them to [email protected]. For emailed comments on information and/or discussion items, comments may be read aloud at the meeting or provided to members of the Board and posted on the District’s website. For emailed comments on approval items, comments will be read aloud at the meeting prior to the Board taking action on the item.

All comments should be limited to three minutes or less, or as determined by the Chair of the Operations Committee.

Thank you,

Marin Water Staff

https://us02web.zoom.us/j/87285891440

mailto:[email protected]

~ MARIN MUNICIPAL ~ WATER DISTRICT Posting Date: July 14, 2020

220 Nellen A venue Corte Madera CA 94925-1169

NOTICE OF REGULAR MEETING OPERATIONS COMMITTEE/

BOARD OF DIRECTORS {OPERATIONS)

Notice is hereby given that a Regular Meeting of the Marin Municipal Water District's Operations Committee/ Board of Directors (Operations) will be held as follows:

www.marinwater.org

MEETING DATE:

TIME:

Friday, July 17, 2020 9:30 a.m.

LOCATION:

Directors will participate in this meeting via teleconference pursuant to the Governor's Executive Order N-29-20. To participate in the meeting, please visit https://us02web.zoom.us/j/87285891440 or call +16699009128 (Webinar ID: 872 8589 1440).

During the public comment periods, the public may comment by clicking the "raise hand" button on the bottom of the Zoom screen; if you are joining by phone and would like to comment press *9 and we will call on you as appropriate.

You may also submit your comments in advance or during the meeting by emailing them to [email protected]. For emailed comments on information and/or discussion items, comments may be read aloud at the meeting or provided to members of the Board and posted on the District's website. For emailed comments on approval items, comments will be read aloud at the meeting prior to the Board taking action on the item. All comments should be limited to three minutes or less, or as determined by the Chair of the Operations Committee.

AGENDA

ITEM RECOMMENDATION

□ CALL TO ORDER

□ ADOPT AGENDA

□ PUBLIC EXPRESSION*

□ CALENDAR

1. Minutes of the June 19, 2020 Operations Committee/ Board of Directors Approve (Operations) Meeting

2. Resolution No. 8583- Approving the Azalea Hill Trail Project Grant Review and Refer to a Future Application Regular Bi-Monthly Meeting

for Approval 3. Amendment No. 2 to Contract No. 1836 with Forster and Kroeger Final Approval by Board of landscape Maintenance Inc. for Fuelbreak and Weed Maintenance Directors

MMWD BOARD OF DIRECTORS: Larry Bragman, Jack Gibson, Cynthia Koehler, Armando Quintero, Larry Russell

* Members of the public may comment on any items not listed on the agenda during this time. Comments will be limited to three minutes per speaker, and time limits may be reduced by the Board Chair to accommodate the number of speakers and ensure that the meeting is conducted in an efficient manner.

over-

4. Easement Agreement with San Rafael High School District for an Review and Refer to a Future Easement at San Rafael High School, 150 Third St, San Rafael Regular Bi-Monthly Meeting

for Approval 5. Purchase of North Marin Line Booster Pump No. 6 Review and Refer to a Future

Regular Bi-Monthly Meeting for Approval

6. Contract No. 1899, Piedmont Road Pipeline Replacement Project, for the Review and Refer to a Future Installation of 2,190 feet of Pipe to Replace 100-year old Pipe in Regular Bi-Monthly Meeting Coordination with Larkspur's Road Paving Project for Approval

7. Amendment No. 3 to Agreement MA-5671, Professional Engineering Final Approval by Board of Services, with Stanton Engineering, To Provide Design Services in Support Directors of the San Geronimo Treatment Plant Emergency Generator Project

8. CLOSED SESSION

a. Conference with Legal Counsel- Existing Litigation- Government Code Section 54956.9(d)(l)

i. Walker v. MMWD, Marin Superior Court Case No. CIV 1501914

b. Conference with Legal Counsel- Existing Litigation- Government Code Section 54956.9(d)(l)

i. COST, et al. v. MMWD, Marin Superior Court Case No. CIV 1903160

c. Conference with Legal Counsel- Significant Ex12osure to Litigation- Government Code Section 54956.9(d}{2}i(e}{l}

~~ Charisse Beronilla

Acting Board Secretary

ADA NOTICE AND HEARING IMPAIRED PROVISIONS: The board room is equipped with sound amplifying units for use by the hearing impaired. The units operate in conjunction with the room's sound system. You may request the personal sound amplifier from the Board Secretary for use during meetings.

In accordance with the Americans with Disabilities Act and California Law, it is the policy of the Marin Municipal Water District to offer its public programs, services, and meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require a copy of a public hearing notice, an agenda, and/or agenda packet in an appropriate alternative format, or if you require

other accommodation, please contact Charisse Beronilla at (415) 945-1448, at least two days in advance of the meeting. Advance notification within this guideline will enable the district to make reasonable arrangements to ensure accessibility.

INFORMATION PACKETS ARE AVAILABLE FOR REVIEW AT THE CIVIC CENTER LIBRARY, CORTE MADERA LIBRARY, FAIRFAX LIBRARY, MILL VALLEY LIBRARY, MMWD OFFICE AND MMWD WEBSITE (MARINWATER.ORG)

* * * * * * * * * * * * * * * *

FUTURE BOARD MEETINGS:

Tuesday, July 21 Regular Bi-Monthly Board of Directors Meeting, 7:30 p.m.

Thursday, July 23 Finance Committee/Board of Directors (Finance), 9:30 a.m.

Tuesday, August 4 Regular Bi-Monthly Board of Directors Meeting, 7:30 p.m.

Tuesday, August 18 Regular Bi-Monthly Board of Directors Meeting, 7:30 p.m.

ITEM NO. 1 MEETING DATE: July 17, 2020 MEETING: Operations

Committee/ Board of Directors (Operations)

STAFF REPORT

SUBJECT: Minutes of June 19, 2020 Operations Committee/ Board of Directors (Operations) Meeting

SUBMITTED BY: Board Secretary

RECOMMENDED ACTION: Approve minutes of the June 19, 2020 Meeting

ATTACHMENTS:

1. Minutes of the June 19, 2020 Meeting

** DRAFT ** MINUTES OF JUNE 19, 2020 MMWD OPERATIONS COMMITTEE MEETING

1

MARIN MUNICIPAL WATER DISTRICT OPERATIONS MEETING

Minutes of meeting of the Meeting of the Operations Committee/Board of Directors (Operations) meeting held on Friday, June 19, 2020, at 220 Nellen Avenue, Corte Madera, California. DIRECTORS PRESENT: Larry Bragman, John C. Gibson, Armando Quintero and Larry L.

Russell all participated via teleconference in accordance with Governor Newsom’s Executive Order N-29-20.

DIRECTORS ABSENT: Cynthia Koehler CALL TO ORDER: Vice-Chair Quintero called the meeting to order at 9:38 a.m. ADOPT AGENDA: On motion of Director Gibson, seconded by Director Bragman, the Operations Committee approved adoption of the agenda by the following roll call vote: Ayes: Directors Bragman, Gibson, Quintero and Russell Noes: None Absent: Director Koehler Abstain: None PUBLIC EXPRESSION: There was no public comment. ITEM 1. MINUTES OF MAY 15, 2020 OPERATIONS COMMITTEE MEETING On motion of Director Bragman, seconded by Director Gibson, the Operations Committee approved adoption of the minutes of the May 15, 2020 Operations Committee Meeting by the following roll call vote: Ayes: Directors Bragman, Gibson, Quintero and Russell Noes: None Absent: Director Koehler Abstain: None ITEM 2. RENEWAL OF ANNUAL INSURANCE POLICIES FOR FISCAL YEAR 2020-21 Chuck McBride, Finance Director, presented the staff report updating the Operations Committee on the Renewal of Annual Insurance Policies for Fiscal Year 2020-21. A slideshow was presented.


2

A question and answer period followed. There was no public comment. On motion of Director Gibson, seconded by Director Bragman, the Operations Committee approved referral of the Renewal of Annual Insurance Policies for Fiscal Year 2020-21 to the June 25, 2020 Finance Committee/Board of Directors (Finance) meeting for final approval with the Operations Committee’s recommendation for approval by following roll call vote: Ayes: Directors Bragman, Gibson, Quintero and Russell Noes: None Absent: Director Koehler Abstain: None ITEM 3. PUBLIC SAFETY POWER SHUTDOWN READINESS UPDATE Paul Sellier, Operations Division Manager, presented the staff report providing the Board with an update of the District’s Public Safety Power Shutdown Readiness. A brief discussion followed. There was no public comment. ITEM 4. ANNUAL 2020 DIVISION OF SAFETY OF DAMS INSPECTION OF DISTRICT DAMS Lucy Croy, Senior Engineer, presented the Board with the Annual 2020 Division of Safety of Dams Inspection of District Dams. A slideshow was presented. A question and answer period followed. There was no public comment. ITEM 5. EASEMENT AGREEMENT WITH THE TOWN OF TIBURON Mike Ban, Division Manager Environmental and Engineering Services, presented the staff report informing the Operations Committee of the Easement Agreement with the Town of Tiburon A question and answer period followed. There was no public comment.


3

On motion of Director Gibson, seconded by Director Bragman, the Operations Committee approved referral of the Easement Agreement with the Town of Tiburon to a future Bi-Monthly Meeting of the Board of Directors with the Operations Committee’s recommendation to authorize the General Manager to execute the Easement Agreement with the Town of Tiburon by following roll call vote: Ayes: Directors Bragman, Gibson, Quintero and Russell Noes: None Absent: Director Koehler Abstain: None ITEM 6. CONSENT TO ASSIGNMENT OF LEASE 59 FROM T-MOBILE WEST LLC TO VBT SUB 1, LLC Mike Ban, Division Manager Environmental and Engineering Services, presented the staff report updating the Operations Committee of the Consent to Assignment of Lease 59 from T-Mobile West LLC to Vertical Bridge Towers III, LLC (VBT Sub 1, LLC). A discussion followed. There was no public comment. On motion of Director Gibson, seconded by Director Russell, the Operations Committee approved to refer the Consent to Assignment of Lease 59 from T-Mobile West LLC to VBT Sub 1, LLC to a future Bi-Monthly Meeting of the Board of the Board of Directors with the Operations Committee’s recommendation to authorize the General Manager to execute the agreement. ADJOURNMENT There being no further business, the meeting of June 19, 2020 adjourned at 10:36 a.m.

ITEM NO. 2 MEETING DATE: July 17, 2020 MEETING: District Operations


STAFF REPORT

SUBJECT: Resolution No. 8583 Approving the Azalea Hill Trail Project Grant Application

SUBMITTED BY: Matt Sagues, Legislative and Grant Program Coordinator Shaun Horne, Watershed Resources Manager Crystal Yezman, Watershed and Facilities Division Manager

RECOMMENDED ACTION: Review and refer to a Future Regular Bi-monthly Meeting of the Board of Directors with the District Operations Committee’s recommendation to approve Resolution No. 8583 Approving the Azalea Hill Trail Project Grant Application

EXECUTIVE SUMMARY:

On May 14, 2019 the District Board of Directors adopted an Amendment of the Mt. Tamalpais Watershed Road and Trail Management Plan (RTMP) for the Restoration of Azalea Hill Trail (Project). The Project will allow decommissioning of up to 4.4 miles of non-system trails between Bull Frog Road and Bolinas-Fairfax Road, conversion and adoption of an existing non-system fisherman’s access trail and the existing Liberty Gulch Road along Alpine Lake to a Class IV road, and improvement to the Azalea Hill hiking and equestrian trail connecting Bull Frog Road and the Azalea Hill parking lot.

Major elements of the project will require grant funding to support implementation. To date, the District has submitted four grant proposals for the Project and applications for construction permits to facilitate work along the Liberty Gulch trail segment. In February of 2020, the District submitted a grant proposal in the amount of $795,455 to the California Department of Parks and Recreation for Phase III of Azalea Hill Trail Project.

Staff is requesting that the District Operations Committee review and refer this item to a Future Regular Bi-Monthly Meeting of the Board of Directors with the District Operations Committee’s recommendation to approve Resolution No. 8583, which approves filing of the Project grant application and authorizes the General Manager to negotiate and execute the grant documents.

FISCAL IMPACT: YES X NO FISCAL YEAR: 2020/21

EXPENDITURES FUNDING SOURCES Budgeted Amount $795,455 Operating Fund $

Azalea Hill Trail Project Grant Funding July 17, 2020

Page 2 Budget Augmentation Requested

$ Capital Fund $95,455

$ Other $700,000

$ Operating Reserves $

TOTAL EXPENDITURES $ 795,455 TOTAL SOURCES $ 795,455

FISCAL IMPACT NARRATIVE:

The Recreational Trails Program requires a 12% match from the applicant. The District’s project proposal had a total cost of $795,455, the district would fund $95,455 to match the $700,000 grant. The district has sufficient funds budgeted in FY 2021 Capital Project R-17008 - Fund center A1F06- Fund 20 to match the grant request.

BACKGROUND:

The Marin Municipal Water District adopted an Amendment to the Mt. Tamalpais Watershed Road and Trail Management Plan (RTMP) for the Restoration of Azalea Hill (Project) on May 14, 2019. The Project will: 1) remove approximately 4.4-miles of non-system roads and trails and restore those routes to natural conditions to improve habitat and water quality; 2) adopt and improve a 1.9-mile Class IV road comprised of the existing Liberty Gulch Road (1.2 miles) and convert an existing non-system trail (0.7 miles) to the wider, small vehicle route; 3) improve the hiking and equestrian route over Azalea Hill by correcting erosion and drainage problems along approximately 1.1 miles of existing Class VI trail, rerouting the trail around sensitive plants and adopting 250 feet of an existing non-system trail; and 4) treat the Azalea Hill parking lot to correct its erosion problems and improve the visitor amenities. Upon its completion, the Project will prevent up to an estimated 219 cubic yards of sediment from entering Azalea Hill’s creeks and Alpine Lake annually (or 4,380 cubic yards over 20 years) and will restore approximately one acre of habitat.

The Project consolidates use on the two existing routes proposed for upgrades and provides a much-needed connection and safety improvement between the “Lakes” and “Pine Mountain” areas. The District will continue to apply for grants to support the major trail segments as funding solicitations become available. The District recognizes that local organizations and community groups may be interested in volunteering or funding discrete project elements. Funding contributions for the project can be made to the Mt. Tamalpais Watershed Fund. Future volunteer opportunities will be available in coordination with major construction phases.

The district’s grant proposal to the Recreational Trails Program would support construction of Phase III of the Project. Specific Project activities would include the following tasks:

• Construct approximately 6,400 linear feet of new multi-use trail;


Page 3 • Construct one (1) new bridge; • Construct one (1) large retaining wall structure to support trail alignment and width for

multi-use trail; • Construct one (1) new causeway; • Construct 21 armored rock crossings; • Install one kiosk at Bull Frog Creek/Alpine Lake Trailhead in order to provide interpretive

displays and other educational materials and information; • Install directional trail signs and educational signage along trails; and • Construct drainage improvements along the trail route.

To facilitate fundraising efforts the Project has been divided into multiple phases based on major trail segments and major features. Each phase is being constructed as funding is secured.

Phase Description Status Phase I Includes work on the existing Azalea Hill Trail, performing slight re-

routes and increasing stability. It also includes upgrading the parking lot off of Bolinas-Fairfax Road to make it more sustainable and increase ease of visitor access.

Seeking grant funding-minor tread work initiated using California Conservation Corps trail crew

Phase II Entails improving the trail along the segments known as the “Old Ranch” and “Fishermen’s Trail.” This .75 mile segment of trail will include installation of six trail bridges, a puncheon, and an armored crossing. A major component of this phase includes adding a new 60ft bridge at the Bullfrog Quarry, which is necessary to support future phase of work.

Construction beginning in 2020- funding from CCNB and Prop 68

Phase III Consists of a long stretch of trail connecting the Fisherman’s Trail to Bolinas-Fairfax Road via Liberty Gulch. This 1.2 mile section requires only one bridge, but does need twenty rock-armored crossings, several puncheons, and construction of a small causeway. A major component of this phase is a significant soldier-pile wall to make the final connection to Bolinas-Fairfax Road along the northern trail segment near Bolinas Fairfax Road.

Pending grant funding-application submitted to RTMP Program February 3, 2020

Phase IV Includes the decommissioning of social trails and restoration of natural areas. This entails the decommissioning of up to 4.4 miles of non-system trails between Bull Frog Road and Bolinas-Fairfax Road. Decommissioning will include closure of certain areas for habitat restoration activities.

Seeking grant funding

Approval of Resolution No. 8583 is a requirement of the Recreational Trails Grant Program. Resolution No. 8583 confirms the district’s commitment to the Azalea Hill Trail Project, approves the filing of the grant application, and appoints the General Manager as the agent to negotiate and execute documents necessary for the Project.


Page 4

STRATEGIC PLAN ALIGNMENT:

The project aligns with the District’s strategic plan Goal 4 (Environmental Stewardship), Strategy 1, Objective 5 (continue to implement key road and trail management plan projects), Strategy 3, Objective 1 (review and evaluate watershed management policies), and Goal 3 (Communications), Strategy 3, Objective 2 (ensure the MMWD website reflects current information, programs, and issues). REVIEWED BY: A.S.D Manager/Treasurer NA General Counsel X NA General Manager X NA

ATTACHMENTS:

1. Resolution No. 8583

RESOLUTION NO. 8583

RESOLUTION OF THE BOARD OF DIRECTORS OF THE MARIN MUNICIPAL WATER DISTRICT

APPROVING THE APPLICATION FOR GRANT FUNDS FROM THE RECREATIONAL TRAILS PROGRAM

WHEREAS, the "Fixing America’s Surface Transportation Act (FAST-ACT)" provides funds to the State of California for grants to state, local and non-profit organizations to acquire, develop and/or maintain motorized and non-motorized trail purposes; and WHEREAS, the State Department of Parks and Recreation has been delegated the responsibility for the administration of the program within the State, setting up necessary procedures governing Project Application under the program; and WHEREAS, said procedures established by the State Department of Parks and Recreation require the Applicant to certify by resolution the approval of application(s) before submission of said Application(s) to the State; and WHEREAS, the Applicant will enter into a Contract with the State of California to complete the Project(s); NOW, THEREFORE, BE IT RESOLVED that the Board of Directors hereby: 1. Approves the filing of an Application for the Recreational Trails Program; and 2. Certifies that the Project is consistent with the Applicant’s general plan or the

equivalent planning document; and 3. Certifies that said Applicant has or will have available prior to commencement of any

work on the Project(s) included in this Application, sufficient funds to operate and maintain the Project(s); and

4. Certifies that the Applicant has reviewed, understands, and agrees to the General Provisions contained in the Contract shown in the Procedural Guide; and

5. Appoints the General Manager of Marin Municipal Water District as agent to conduct all negotiations, execute and submit all documents, including, but not limited to applications, agreements, amendments and payment requests, which may be necessary for the completion of the Project.

6. Agrees to comply with all applicable federal, state and local laws, ordinances, rules, regulations and guidelines.

APPROVED AND ADOPTED the 21st day of July, 2020. I, the undersigned, hereby certify that the foregoing Resolution Number 8583 was duly adopted by the Marin Municipal Water District Board of Directors following a roll call vote: AYES: NOES: ABSENT: ______________________________

President, Board of Directors ATTEST: ______________________________ Secretary

ITEM NO. 3 MEETING DATE: July 17, 2020 MEETING District Operations


STAFF REPORT

SUBJECT: Second Amendment to Contract No. 1836 with Forster and Kroeger Landscape Maintenance Inc. for Fuelbreak and Weed Maintenance

SUBMITTED BY: Carl Sanders, Natural Resources Program Manager Shaun Horne, Watershed Resources Manager Crystal Yezman, Facilities and Watershed Division Manager

RECOMMENDED ACTION: Final approval by the Board of Directors authorizing the General Manger to execute the Second Amendment to Contract No. 1836 exercising an option to extend the contract term for one additional year.

EXECUTIVE SUMMARY:

On April 4, 2017 the Board of Directors approved a two-year contract with Forster and Kroeger for fuelbreak and weed maintenance. The contract included an option to extend the contract in one (1) year increments for up to an additional two years. Over the past three years, Forster and Kroeger has performed well, has met all the vegetation management requirements in the contract and completed work on schedule and within budget.

The current contract with Forster and Kroeger expired on June 30, 2020. Staff is requesting that the Board of Directors authorize the General Manger to execute the Second Amendment to Contract No. 1836 exercising an option to extend the contract term for one additional year. This will ensure continued critical fuelbreak and weed maintenance work on the watershed and at water infrastructure facilities.

FISCAL IMPACT: YES X NO FISCAL YEAR: 2020/21

EXPENDITURES FUNDING SOURCES Budgeted Amount $406,120 Operating Fund $ 20,306

Budget Augmentation Requested


$ Other $

$ Operating Reserves $

TOTAL EXPENDITURES $ 406,120 TOTAL SOURCES $ 406,120

Multi-Year Fuelbreaks and Weed Maintenance Contract CN 1836

July 17, 2020 Page 2


The District has sufficient funds budgeted in the FY 2021 vegetation management budget to support this critical work.

BACKGROUND:

This contract and work are supporting the scaling up of vegetation management work on the watershed from the 5,800 hours of labor in the 2014-2016 (extended through the first half of FY 2017) contract to approximately 11,680 hours for each of Fiscal Years 2018, 2019, 2020 and 2021. While the majority of the work was performed on watershed lands, approximately 5% of the work is to be performed at tank sites or other off-watershed District facilities. In accordance with Section 1000, Paragraph 1.5 of the contract “The district has the option to extend this contract in one (1) year increments for an additional two years.” On July 16, 2019 the District Board of Directors authorized Amendment 1 to the contract which extended the contract term for one (1) additional year. The current contract term extension expired on June 30, 2020. To continue critical vegetation management work in Fiscal 2021, staff is recommending that the Board of Directors authorize the General Manger to execute the Second Amendment to Contract No. 1836 exercising an option to extend the contract term for one additional year. Per the terms of the contract this extension will be the final extension for this contract.

STRATEGIC PLAN ALIGNMENT: The requested action aligns with the district’s Strategic Plan Goal 4 (Environmental Stewardship), Strategy 3 (Enhance ecosystem resiliency), Objective 1 (Implement vegetation management plan to protect communities and habitats from wildfire).

ATTACHMENTS: 1. Amendment No. 2 to Contract No. 1836

REVIEWED BY: Finance Manager NA General Counsel X NA General Manager X NA

AMENDMENT NO. 2 TO FUELS AND VEGETATION MANAGEMETN CONTRACT BETWEEN MARIN

MUNICIPAL WATER DISTRICT and FORSTER AND KROEGER LANDSCAPE MAINTENANCE INC.

(CONTRACT NO. 1836)

This Contract Amendment ("Amendment No. 2") is entered into by and between Marin Municipal Water District ("District") and Forster and Kroeger Landscape Maintenance Inc. ("Contractor"). For good and valuable consideration the receipt and adequacy of which is hereby acknowledged, the parties hereto agree as follows:

Section 1. Recitals: A. On April 4, 2017, the District and the Contractor entered into Contract No. 1836 for Fuels and

Vegetation Management Services (“Contract”) for a period of two years. B. The Contract contains an option for the District to extend the term in one year increments for up to

an additional two years. On June 30, 2019, the initial two-year Contract term expired. C. On July 16, 2019, the District Board of Directors authorized an amendment (Amendment No. 1)

extending the contract term for one additional year. On June 30, 2020, this contract extension expired.

D. At this time, the Parties desire to execute an amendment (“Amendment No. 2”) to the Contract to

extend the services of Contractor for an additional one year term until June 30, 2021. Section 2. Terms: A. Amendment to Contract: This Amendment No. 2 modifies the Contract. Except for the

modifications contained herein, all the terms of the Contract shall apply. B. Terms:

1. Special Provisions Part 1-General- Paragraph 1.5 entitled “CONTRACT COMPLETION DATE” is amended to read as follows:

This contract shall commence upon the execution of Amendment No. 2 and terminate on June 30, 2021 unless otherwise terminated pursuant to Article 46 of the standard specifications.

Executed by the parties as follows: Forster & Kroeger

Dated: By:

Raul Garcia, President

Marin Municipal Water District

Dated: By:

Bennett Horenstein, General Manager


Committee/Board of Directors (Operations)

STAFF REPORT

SUBJECT: Easement Agreement with San Rafael High School District for an Easement at San Rafael High School, 150 Third St, San Rafael

SUBMITTED BY: Stanley Graham, Real Property Agent Michael Ban, P.E., Division Manager Environmental and Engineering Services Division

RECOMMENDED ACTION: For review and referral to a Future Bi-Monthly Meeting of the Board of Directors with the Operations Committee’s recommendation to authorize the General Manager to execute the Easement Agreement with San Rafael City Schools

EXECUTIVE SUMMARY: Construction of San Rafael High School’s Madrone-Admin-Cafeteria—Kitchen (MACK) project is underway. This project includes the construction of a new two-story building that will consist of administrative offices, a kitchen, general student common areas and classrooms and support spaces for Madrone High School. The project also includes the addition of (2) new firelines and the conversion of an existing hydrant to a private fireline and private hydrant. While preparing for the project, MMWD staff discovered that in 1985 the City of San Rafael had conveyed a roadway (formerly known as High Street) to the school district and an easement for MMWD’s pipeline, which runs through the school parcel, had not been offered to MMWD at the time this took place. To remedy this situation, MMWD and San Rafael High School District staff have jointly prepared the Easement Agreement. A location map for the easement is provided in Attachment 1 and the Easement Agreement is provided in Attachment 2. The no cost Easement Agreement provides a 20-foot wide easement comprising approximately 6,781 square feet, and includes the existing facilities and the new facilities to be installed.

STRATEGIC PLAN ALIGNMENT: This action aligns with the District’s 5-Year Strategic Plan goal 2 (Financial Stewardship and Strategy 3 (Manage MMWD assets efficiently to achieve MMWD’s priorities).

REVIEWED BY: A.S.D Manager/Treasurer NA General Counsel X NA General Manager X NA

ATTACHMENTS:

1. Location Map 2. Easement Agreement

Attachment 1

LOCATION MAP – 150 Third St, San Rafael (San Rafael High School)

Attachment 2



STAFF REPORT

SUBJECT: Purchase of North Marin Line Booster Pump No. 6

SUBMITTED BY: Kristin Arnold, P.E., Associate Engineer Michael Ban, P.E., Manager Environmental and Engineering Services Division

RECOMMENDED ACTION: Review and refer to a Regular Bi-Monthly Meeting of the Board of Directors with the Operations Committee’s recommendation to authorize the General Manager to purchase a Gould pump and motor from Pump Repair Service Company at a cost of $147,893.91.

EXECUTIVE SUMMARY:

The existing North Marin Line Booster Pump #6 is 50 years old, has reached the end of its useful life and needs to be replaced. The recommended replacement pump and motor meet the District’s specifications and NSF 61 standards. The new pump and motor will improve system reliability by reducing the risk associated with pump and motor failure at the North Marin Line Booster Pump Station.

FISCAL IMPACT: YES X NO FISCAL YEAR: 2020-2021 EXPENDITURES FUNDING SOURCES Budgeted Amount $147,893.91 Operating Fund $


$ Capital Fund $147,893.91

TOTAL EXPENDITURES $147,893.91 TOTAL SOURCES $147,893.91


This project is funded in the FY 2020-2021 capital improvement budget.

BACKGROUND: The North Marin Line (NML) Booster Pump Station has eight pumps that transfer potable water from the San Geronimo Treatment Plant to Smith Saddle Tanks and the Fairfax Transmission Line. The existing NML Booster Pump #6 was originally installed in 1970, has been repaired and rebuilt multiple times, and is well beyond its useful life. This pump needs to be replaced before it potentially fails and causes an unexpected interruption in service.

North Marin Line Booster Pump No. 6 Purchase July 17, 2020

Page 2

The existing 50-year old pump has a 400 HP motor and provides 4,000 gpm at 350 feet of pressure head. The NML Booster Pump Station comprises eight pumps driven by four (4) 450 HP motors, three (3) 400 HP motors and one (1) 200 HP motor. Having most of the pumps being driven by large HP motors limits the ability of the operators to meet the range of flows experienced by the pump station. In order to provide the operators with more flexibility, the new pump will be driven by a 350 HP motor that provides 2,700 gpm at 350 feet of pressure head.

Staff prepared the pump and motor assembly specifications for the replacement of the existing NML Booster Pump #6 and requested quotes from six companies. Staff received and reviewed the following two quotes:

Parameter Pacific Water Resources Pump Repair Service Company

Pump Flowserve Gould Total Price Quote $176,430.00 $147,893.91 Electrical Cost/first 5 years $772,617.36 $505,000.00 Total Cost for first 5 years $949,047.36 $652,893.91 Pump Model 24ECY/24ECM - 3 stage VIC-FLCM 18CHC, 6 stages Pump Efficiency 80.5% 82.0% Coating, No206N, or equal Scotchkote 134 Scotchkote 134 Pump NSF 61 Certified Yes Yes Nominal RPM 1200 1200 Motor Type and HP Nidec Motor 350 HP Nidec Motor 350 HP Motor Eff. 94.1% 95.4% Net Pressure Suction Head required (NPSHr), ft 10.2 19.8 Expected Life 25 years 30 years Lead Time 28 weeks 24 weeks Flow, gpm 2,700 2,700 Head, ft 350 350 Shutoff Head 484.58 523

The quotes ranged in price from $147,894 to $176,430. Both pumps meet the flow and pressure requirements and have the same motor. Therefore, the pump and motor assembly that best meets the District’s needs is the Gould pump submitted by Pump Repair Service Company. This pump is NSF 61 certified, meets the design parameter of 2,700 gpm at 350 feet

North Marin Line Booster Pump No. 6 Purchase July 17, 2020

Page 3

of pressure head with an efficiency of 82%. Additionally, the dimensions of the Gould pump match the existing pump with respect to size and alignment and will fit in the existing pump’s location.

Based on the information above, the Gould pump and motor is recommended for purchase at a cost of $147,893.91. This pump and motor has a 24 week lead time and District crews will install the pump and motor once delivered.

In summary, District Staff recommends that this item be referred to a Regular Bi-Monthly Meeting of the Board of Directors with the Operations Committee’s recommendation to authorize the General Manager to purchase a Gould pump and motor from Pump Repair Service Company at a cost of $147,893.91.


The requested action aligns with the district’s Strategic Plan Goal 1 (water supply resiliency), Strategy 4 (ensure facilities and equipment are maintained and sufficient to support water resiliency), Objective 4 (facility modernization/replacement options), and Objective 6 (Provide for 100% compliance with regulations).

REVIEWED BY: Finance Director/Treasurer NA General Counsel X NA General Manager X NA

ATTACHMENTS:

None


Committee/Board of Directors (Operations)

STAFF REPORT

SUBJECT: Contract No. 1899, Piedmont Road Pipeline Replacement Project, for the Installation of 2,190 feet of Pipe to Replace 100-year old Pipe in Coordination with Larkspur’s Road Paving Project

SUBMITTED BY: Jake Miller, Associate Engineer Michael Ban, Division Manager Environmental and Engineering Services Division

RECOMMENDED ACTION: For review and referral to a Future Regular Bi-Monthly Meeting of the Board of Directors with the Operations Committee’s recommendation to proceed with the project.

EXECUTIVE SUMMARY:

On July 28th, 2020, the District will open bids for Contract No. 1899 which includes the installation of 2,190 feet of pipe to replace 100-year old pipe in coordination with Larkspur’s road paving project. If all bid documents are acceptable, staff will make a recommendation for contract award at the August 18th Regular Bi-Monthly Meeting of the Board of Directors . The project will be completed in December 2021.

FISCAL IMPACT: YES X NO FISCAL YEAR: 2020-2021 EXPENDITURES FUNDING SOURCES Budgeted Amount $482,000 Operating Fund $



TOTAL EXPENDITURES $482,000 TOTAL SOURCES $482,000


The total cost to complete the Piedmont Road Pipeline Replacement Project is estimated to be $742,000.

Piedmont Rd Pipeline Replacement Project July 17, 2020

Page 2

Contract No: 1899 Project No: D19007 Engineer’s Estimate: $482,000

Budget: Contract Award: $482,000 Materials and Professional Fees: $89,000 District Labor/Inspection: $171,000 Total Budget: $742,000 Budget Category: A1A02A

Estimated Project Implementation: Project Advertisement: July 14, 2020 Project Award: August 18, 2020 Estimated Completion Date: December 31, 2020 Duration: 135 days

BACKGROUND:

The Piedmont Road Pipeline Replacement Project is a component of the District’s Capital Improvement Program. This project will replace leak prone piping installed as early as 1909 in coordination with the City of Larkspur’s road paving project. The locations are noted in the table below.

Street Length Installation Date Existing Size & Type Piedmont Rd 1,200 ft 1909/ 1930 4" GTP/CI Shady Ln 230 ft 1909 4" GTP Bridge Rd 760 ft 1922 2" GTP

CI= cast iron / GTP = galvanized threaded pipe

These street segments were evaluated for the installation of recycled water piping. There are no recycled water pipelines near the project site and there is no plan for recycled water services in these areas at this time. Therefore, installation of recycled water pipelines was not included in this project.

ENVIRONMENTAL REVIEW:

The Manager of Environmental and Engineering Services has determined that the project is Categorically Exempt pursuant to California Environmental Quality Act (CEQA) Guidelines Section 15302(c), Replacement or Reconstruction. The project qualifies for exemption pursuant to Section 15302(c) inasmuch as it is the replacement of water pipeline involving negligible or no expansion of capacity. A copy of the draft Notice of Exemption is enclosed as Attachment 2.

Piedmont Rd Pipeline Replacement Project July 17, 2020

Page 3

PUBLIC OUTREACH EFFORTS

MMWD’s multi-step process for notifying customers about this project began in February 2019 when district staff initiated discussions with the City of Larkspur. District staff has continually coordinated with the public works departments and has discussed the project with other stakeholders. In October 2018, the district sent information letters and maps to customers located near the project site. Public outreach steps to be taken are described in the table below.

Department Action Engineering Issued preliminary notice in October 2018 to all customers along the project route

letting them know District staff would be in their neighborhood collecting design information for the project.

Engineering Upon approval of the contract by the Board, send project information letter with a map to all customers along the project route.

Public Information Issue news release to local media (print and online outlets). Public Information Post on MMWD website. Public Information Post on MMWD Nextdoor page for affected neighborhoods. Public Information Send notice to the City of Larkspur for posting on their website. Engineering Provide signage at project site throughout the construction period.


The requested action aligns with the District’s 5-Year Strategic Plan Goal 1 (Water Supply Resiliency) and Strategy 4 (Ensure facilities and equipment are maintained and sufficient to support resiliency, water quality, watershed management and a productive workforce).


ATTACHMENTS:

1. Site Map 2. Notice of Exemption

Sources: Esri, HERE, Garmin, USGS, Intermap, INCREMENT P, NRCan, Esri Japan, METI, Esri China(Hong Kong), Esri Korea, Esri (Thailand), NGCC, (c) OpenStreetMap contributors, and the GIS UserCommunity

MMWD PIPELINE REPLACEMENT PROJECT

PIEDMONT RD, LARKSPUR³

marinwater.org

415-945-1455

[email protected]

0 100 20050 Feet

1 inch = 200 feet

PIPELINE

REPLACEMENT

Attachment 1

Attachment 2 - Notice of Exemption

Filing Requested By and When Filed Return To: Marin Municipal Water District 220 Nellen Ave Corte Madera, CA 94925 Attn: Mike Ban, Manager of Environmental & Engineering Services

Project Title: Piedmont Rd Pipeline Replacement Project (D19007)

Project Location: City of Larkspur Project Location – County: Marin

Project Description: The Piedmont Rd Pipeline Replacement Project is a component of the District’s Capital Improvement Program. This project will install approximately 2,190 lineal feet of pipe to replace old, leak prone pipe in the water distribution system in coordination with the City of Larkspur’s street overlay program located in Marin County, CA.

The streets involved are shown in Figure 1, and described in the table below:

Street Length Installation Date Existing Size & Type Piedmont Rd 1,200 ft 1909/ 1930 4" GTP/CI Shady Ln 230 ft 1909 4" GTP Bridge Rd 760 ft 1922 2" GTP

* CI= Cast Iron

Public Agency Approving Project: Marin Municipal Water District

Name of Person or Agency Carrying Out Project: Marin Municipal Water District

CEQA Exemption Status: Categorical Exemption Section 15302(c), Replacement or Reconstruction.

Reason for Exemption: The project qualifies for exemption pursuant to Section 15302(c) inasmuch as it is the replacement of existing water pipelines with negligible or no expansion of capacity.

Project Approval: The Marin Municipal Water District Board of Directors approved the award of a contract for project construction, which represents project approval as defined by Section 15352 of the Guidelines for Implementation of the California Environmental Quality Act, at their regularly scheduled meeting on August 18, 2020.

Lead Agency Contact Person: Michael Ban, Marin Municipal Water District Telephone: (415) 945-1435

________________________________________________________________ _________________________

Michael Ban, Manager of Environmental and Engineering Services Date

Figure 1: Piedmont Rd Pipeline Replacement Project

SOURCE: MMWD 2020


Committee/Board of Directors / (Operations)

STAFF REPORT

SUBJECT: Amendment No. 3 to Agreement MA-5671, Professional Engineering Services, with Stanton Engineering, To Provide Design Services in Support of the San Geronimo Treatment Plant Emergency Generator Project

SUBMITTED BY: Alex Anaya, Senior Engineer Michael Ban, Division Manager Environmental and Engineering Services Division

RECOMMENDED ACTION: Final approval by the Board of Directors of Resolution No. 8585 Authorizing the General Manager to Execute Amendment No. 3 and any other necessary amendments, which do not exceed the contingency amount of $30,000, with Stanton Engineering for Design Services in Support of the San Geronimo Treatment Plant Emergency Generator Project

EXECUTIVE SUMMARY: Design of the San Geronimo Treatment Plant Emergency Generator Project is being provided by Stanton Engineering. Amendment No. 3 to the agreement with Stanton will incorporate design improvements for the Project made in response to the results of testing conducted with the portable 2 MW generator in 2019 and the District’s experience with PG&E’s Public Safety Power Shutoff events in fall 2019. These improvements include the design of a 3 MW emergency power plant using two (2) 2,400-volt 1.5MW package generators, two (2) 10,000 above ground fuel tanks to provide 5-days of emergency power, and other improvements to support maintenance and operation of the emergency power plant. Staff requests final approval by the Board of Directors of Resolution No. 8585 Authorizing the General Manager to Execute Amendment No. 3 and any other necessary amendments, which do not exceed the contingency amount of $30,000, with Stanton Engineering for Design Services in Support of the San Geronimo Treatment Plant Emergency Generator Project.

FISCAL IMPACT: YES X NO FISCAL YEAR: 2020-2021 EXPENDITURES FUNDING SOURCES Budgeted Amount $57,375 Operating Fund $



TOTAL EXPENDITURES $57,375 TOTAL SOURCES $57,375


Amendment No. 3 with Stanton Engineering in the amount of $57,375 would increase the total contract amount from $156,730 to $214,105. District staff also requests the Board authorize a contingency of $30,000 for a total authorized amount of $244,105. Funds for the Project (D19027) are included in the FY 2020-2021 budget in fund center category A1A04.

BACKGROUND:

The San Geronimo Treatment Plant (SGTP) is the source for approximately 50% of the District’s water supply. Originally constructed in 1961, SGTP has been expanded since then to meet increasing water demands and upgraded to improve treatment capability and seismic reliability. In 2019, in response to a warning from PG&E that it was going to implement a Public Safety Power Shut-off (PSPS) program wherein PG&E would shut-off electrical power to District facilities, including the SGTP, during certain weather events, the District initiated a two-phased approach to provide emergency power for SGTP. Phase 1 includes the rental of a 2 MW portable generator for use in summer/fall 2019 and 2020. Phase 2 is the design and installation of a permanent diesel powered, stationary emergency generator power plant under the San Geronimo Treatment Plant Emergency Generator Project (Project). In 2019, the District hired Stanton Engineering to provide professional design services for the Project. In the summer of 2019, Stanton Engineering and the District’s project team, including staff from Facilities and Watershed, Operations and Engineering, participated in the start-up and testing of the portable 2 MW generator, with the objective of further determining the appropriate size of the permanent generator system. The data from this test indicated a 2 MW generator system was insufficient to power SGTP and the associated pumps. This experience demonstrated, and subsequent engineering calculations confirmed, a 3 MW power plant would be needed to provide emergency power to run SGTP and all of the associated treatment and distribution pumps. The initial configuration for the 3 MW power plant was based on the use of three (3) 480-volt 1 MW package generators with six (6) engines. However, this configuration would require additional maintenance and the installation of transformer, which would require a lead-time of ten months. The project team determined to proceed with a configuration based on two (2) 2,400-volt 1.5 MW package generators with two (2) engines, which do not require the installation of a transformer and have less maintenance requirements. Also, based on the District’s experience during PG&E’s fall 2019 PSPS events, during which PG&E shut off power to the SGTP, it was determined the emergency power plant should include a 5-day supply of fuel instead of a 3-day supply as originally planned. These changes in approach, and other design improvements, have resulted in the need for Amendment No. 3 to Stanton Engineers’ scope of work. These improvements include the following tasks:

• Design an emergency power plant with two (2) 2,400-volt 1.5MW generators with two (2) engines.

• Design and specify 2,400-volt medium voltage distribution equipment. • Design new 200-amp service and automatic transfer switch for power plant auxiliary

power. • Add a 23’ x 48’ gravel parking area adjacent to the generators for maintenance

equipment and vehicles. • Provide two (2) 10,000 gallon above ground storage tanks for a 5-day supply of fuel,

including filling station, transfer pumps, double wall pipe, and leak detection. • Expand the size of the concrete generator pad to accommodate the fuel tanks. • Add a 12-inch spill containment berm around the generator and tank pad and a field

fuel spill kit. • Provide an overhead canopy for protection of District operations and maintenance staff.

The cost for Amendment No. 3 is $57,375, which increases the total contract amount from $156,730 to $214,105 (see Attachment 2). This total contract amount is approximately 11% of the construction cost estimate of $1.9M. In addition to authorization for the General Manager to execute Amendment No. 3 to the Contract, District staff requests a contingency in the amount of $30,000, for a total authorized amount of $244,105, and authorization for the General Manager to execute any additional necessary amendments to this contract which do not exceed the $30,000 contingency amount. District staff anticipate awarding the construction contract for the Project in October 2020 and completing construction of the Project by June 1, 2021. At this time, staff requests final approval by the Board of Directors of Resolution No. 8585 Authorizing the General Manager to Execute Amendment No. 3 and any other necessary amendments, which do not exceed the contingency amount of $30,000, with Stanton Engineering for Design Services in Support of the San Geronimo Treatment Plant Emergency Generator Project.


The requested action aligns with the district’s Strategic Plan Goal 1 (Water Supply Resiliency)


ATTACHMENTS:

1. Resolution No. 8585 2. Amendment No. 3

Attachment 1 - Resolution

MARIN MUNICIPAL WATER DISTRICT

RESOLUTION NO. 8585

RESOLUTION OF THE BOARD OF DIRECTORS OF THE MARIN MUNICIPAL WATER DISTRICT AUTHORIZING THE GENERAL MANAGER TO EXECUTE

AMENDMENT NO. 3 WITH STANTON ENGINEERING IN SUPPORT OF THE SAN GERONIMO TREATMENT PLANT EMERGENCY GENERATOR PROJECT (D19027)

WHEREAS, the San Geronimo Treatment Plant (SGTP) was constructed in 1961 and supplies approximately 50% of the water produced and distributed to the District’s customers; and WHEREAS, historically, PG&E power outages affecting the SGTP have been short term and have occurred during winter storms when demand is low and the impact to plant operations has been minimal; and WHEREAS, in response to PG&E warning the District that power to SGTP may be shut-off during Public Safety Power Shutoff events, the District is a proceeding with a two phased approach to provide emergency power at SGTP, with Phase 1 comprising the rental of a 2 MW emergency generator for use in summer/fall 2019 and 2020, and Phase 2 comprising the installation of a permanent emergency power plant; and WHEREAS, in February 2019 the District hired Stanton Engineering to provide professional design engineering services in support of the San Geronimo Treatment Plant Emergency Generator Project (MA 5671); and WHEREAS, Amendment No. 3 to the agreement with Stanton Engineering is being requested in order to incorporate design improvements for the Project made in response to the results of testing conducted with the portable 2 MW generator in 2019 and the District’s experience with PG&E’s Public Safety Power Shutoff events in fall 2019, including the design of a 3 MW emergency power plant using two (2) 2,400-volt 1.5MW package generators, two (2) 10,000 above ground fuel tanks to provide 5-days of emergency power, and other improvements to support maintenance and operation of the emergency power plant; and WHEREAS, the cost for Amendment No. 3 is $57,375, which increases the total contract amount from $156,730 to $214,105; and WHEREAS, District staff requests the Board authorize a contingency of $30,000 for a total authorized amount of $244,105; and NOW, THEREFORE, THE BOARD OF DIRECTORS RESOLVES that:

1. The General Manager is authorized to execute Amendment No. 3 with Stanton Engineering in an amount not to exceed $57,375, for a total contract amount of $214,105.

2. The General Manager is authorized to execute further amendments to the agreement with Stanton Engineering, without further Board action, in an amount not to exceed $30,000 for a total authorized amount of $244,105.

PASSED AND ADOPTED this 17th day of July, 2020, by the following vote of the Board. AYES: NOES: ABSENT:

President, Board of Directors

ATTEST: Secretary

AMENDMENT NO. 3 TO AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN

MARIN MUNICIPAL WATER DISTRICT and Stanton Engineering (Miscellaneous Agreement No. 5671)

This Contract Amendment (“Third Amendment”) is entered into by and between Marin Municipal Water District (“District”) and Stanton Engineering (“Consultant”).

For good and valuable consideration the receipt and adequacy of which is hereby acknowledged, the parties hereto agree as follows:

Section 1. Recitals:

A. District and Consultant entered into an Agreement for Professional Services dated February 20,2019 (“Agreement”), which originally expired April 4, 2019. The term of the Agreement wasextended to August 1, 2020 by Amendment No. 1. Design modification for Civil and Electricalwere made by Amendment No. 2 on September 6, 2019

B. The parties desire to enter into a Third amendment to the Agreement to provide additionalservices beyond the original scope of work and Amendments 1 & 2.

Section 2. Terms:

A. Amendment to Agreement: This Third Amendment modifies the Agreement. Except for themodifications contained herein, all the terms of the Agreement shall apply.

B. Terms:

1. Add the following to PART A – SPECIFIC PROVISIONS:

a. Provide civil engineering services as described in Attachment A in the amount of$17,100, plus prime consultant management of $855; for a budget increase of 17,955.Please see man hour breakdown in Attachment A.

b. Provide electrical engineering design changes as described in Attachment Arequested by District staff in the amount of $31,320.

c. Provide mechanical engineering design services as described in Attachment A in theamount of $8,100.

d. The total cost of Amendment No. 3 is a not-too-exceed amount of $57,375, whichshall increase the total not-too-exceed contract amount from $156,730 to $214,105.

e. The term of Amendment No. 3 terminates on August 1, 2020 in accordance withSection 8.

Dated: STANTON ENGINEERING

By Ed David, P.E., Principal

Dated: MARIN MUNICIPAL WATER DISTRICT

By Ben Horenstein, General Manager

06/29/2020

Attachment 2

1819 K Street, Suite 250 Sacramento, CA 95811

(916) 288-6250 www.stantoneng.com

June 25, 2020 Jake Miller, P.E., Project Manager MARIN MUNICIPAL WATER DISTRICT 230 Nellen Avenue Corte Madera, California 94925 Re: Fee Increase Proposal for Electrical Engineering Services – Amendment No. 3

San Geronimo Treatment Plant (SGTP) Standby Generator Plant Dear Jake: As recently discussed, we request an amendment to our design services agreement to include design changes to the SGTP Standby Generator Plant. Changes include the following items:

1. Civil Engineering: Provide civil engineering design services as described in Attachment A in the amount of $17,100, plus prime consultant management of $855; for a budget increase of $17,955. Please see scope and man-hour breakdown in Attachment A; file ‘Ltr (062420).pdf’.

2. Electrical Engineering: Provide electrical engineering design changes that include the following:

a. Change power plant design from (3) 480-volt 1MW package generators to (2) 2,400-volt 1.5MW package generators. This revision includes completely revised power plant layout, load calculations, and single line diagrams. Estimated engineering task hours are estimated at 120-hours.

b. Design and specify 2400-volt medium voltage distribution equipment. Estimated engineering task hours are estimated at 80-hours

c. Design new 200-amp service and automatic transfer switch for power plant auxiliary power. Estimated engineering task hours are estimated at 32-hours.

We estimate this effort to be 232-hours of engineering time at an average rate of $135/hr.; or, $31,320.

3. Mechanical Engineering: Provide fuel piping design for connection of (2) 10,000-gallon fuel tanks to (2) engine generator base tanks. Design will include filling station specification, transfer pumps, double wall piping, and leak detection. Estimated engineering task hours are estimated at 60-hours of engineering time at an average rate of $135/hr.; or $8,100.

Attachment A

4. Amendment Total: The total cost of Amendment No. 3 is $57,375. Acceptance of this proposal will increase the total authorized contract amount from $156,730 to $214,105.

Thank you, Jake, please contact us with any questions or concerns. Best regards, STANTON ENGINEERING Ed David, P.E. Principal

Via Email

June 24, 2020

Mr. Ed David, PE Stanton Engineering 1819 K Street, Suite 250 Sacramento, CA 95811 Re: Additional Tasks ‐ Civil Engineering Services for San Geronimo WTP Permanent Generator

Dear Ed,

This letter transmits a proposed Scope of Work and cost estimate to modify the civil site plans for the Permanent Generator Project at the San Geronimo Water Treatment Plan (WTP).

Scope of Work

Task 6. Update Site Plan and Prepare Revised 90% Civil Site Plans

Stetson Engineers will revise the current Civil Site Plans, dated September 2019, based on the following:

1. Site layout will be as provided by Jerry Campbell on 6/18/2020. Per that layout, the site will be expanded east to accommodate a gravel service parking area. The site will include a 36’ wide concrete paving area, 72’ wide concrete slab for the generator and fuel tanks, and a 23’ wide gravel service parking area. This wider site layout will require a revised grading plan.

2. Site plan will incorporate lowered generator slab and curb for spill containment. Separate drainage for the generator slab will be provided to discharge into existing stormdrain system.

3. The wall footings for a future sound wall will be retained, but he the location and dimensions will be modified to only surround the generators.

4. Prepare revised foundation design for a larger 3MW CAT generator. Stanton Engineers to provide specifications for the generator. Anchor bolt design will be by others.

5. Prepare revised layout for the prefabricated equipment canopy. Stanton to provide required dimensions of the canopy. Stetson will coordinate with the manufacturer to provide preliminary designs for a prefabricated equipment canopy.

Based on the above listed changes, Stetson will prepare a full revised 90% set of plans for the civil site work.

June 24, 2020 Page 2

Task 7. Update Engineers Cost Estimate and Technical Specifications

Based on changes to the civil site plans made in Task 6, Stetson will update the Engineers Cost Estimate and Technical Specifications, as needed.

Task 8. Construction Logistics

Stetson will assist in determining construction logistics with Stanton Engineers and the generator manufacture for importing and installing the larger generator. Stetson will provide minimum clearance dimensions based on the site layout. Stetson will prepare an anticipated construction schedule for the civil site work. Stetson will budget for one on‐site meeting to review draft plans and construction details.

Cost Estimate

The total cost estimate to perform these additional tasks is $17,100. Attached is a cost proposal table identifying the key participants and their anticipated level of effort. Please let me know if you have any questions.

Sincerely,

Julian Fulwiler, P.E. Supervising Engineer Stetson Engineers Inc.

Enclosure (Attachment)

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Task Billing rate ($/hour) $237 $185 $149 $122 TotalTask 6 Update and Prepare Revised 90% Civil Site Plans

6.1 Prepared Revised Generator Foundation Design 1 24 32 14 $11,153Rounded: $11,200

Task 7 Update Cost Estimate and Technical Specifications7.1 Engineers Cost Estimate 0 2 4 10 $2,1867.2 Technical Specifications 0 1 0 4 $673

Subtotal, Task 7: 0 3 4 14 $2,859Rounded: $2,900

Task 8 Construction Logistics8.1 Coordination/Meetings 0 12 0 0 $2,2208.2 Prepare Construction Schedule 0 2 0 4 $858

Subtotal, Task 8: 0 14 0 4 $3,078Rounded: $3,100

Project Labor Subtotal 1 41 36 32 $17,100TOTAL $17,100

24-Jun-20

Additional Tasks - San Geronimo WTP Permanent Emergency Generator

Stetson Engineers Cost Proposal

POSTING DATE: July 14, 2020 PUBLIC ADVISORY

Documents

Transcript of POSTING DATE: July 14, 2020 PUBLIC ADVISORY