Postdoctoral Researchers

Policy & Procedures

Effective July 1, 2008

www.ovpr.uga.edu/forms/#pra

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OVPR

New Policy and Procedures for Postdoctoral Research Scholars

UGA has a new policy and procedures effective July 1, 2008

• Postdoctoral research scholars are no longer considered faculty; OVPR will take over from OFA on July 1

• Policy … Was developed in consultation with faculty Defines postdoctoral research as extension of training Strongly encourages minimum compensation level Sets a maximum time limit for occupying the position Outlines the roles and responsibilities for the postdoctoral

research scholar and the mentor Details the differences between Postdoctoral Research

Associates and Postdoctoral Research Fellows

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OVPR

Definitions

Postdoctoral Research Scholars (generic term)

• Appointee has received a Ph.D. or equivalent doctorate (e.g., D.V.M., Sc.D., M.D.), usually recently, in a field directly related to the postdoctoral research appointee’s assigned duties

• Assigned responsibilities of the appointee are substantially research and/or scholarship

• Appointment is full time, limited term• Appointment is viewed as preparatory for a full-time academic

and/or research career

Term of Appointment

• Five years maximum (one-year grace period for current fifth-year postdoctoral research scholars)

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OVPR

Types of Postdoctoral Research Scholars

Postdoctoral Research Associate

• Funded from UGA-administered awards; considered employees of UGA, salary paid for required services

Postdoctoral Research Fellow

• Have primarily educational or training status; paid a stipend for which no service is required (no taxes withheld, no 1099 filed)

• Stipend can be paid from outside source through UGA (e.g., a training grant stipend) or …

Postdoctoral Research Fellow Adjunct

• … Stipend can be paid directly from outside source (e.g., foundation, agency)

• Fellows and Adjuncts are appointed as employees at $0 for the purposes of UGA-related benefits

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OVPR

Summary of Postdoctoral Research Positions Postdoctoral Postdoctoral Postdoctoral

Research Associate Research Fellow Research Fellow Adj.Term of Appointment 5 years max. 5 years max. 5 years max.Compensation Salary Stipend StipendRecommended Min. Salary $30,000/yr (set by sponsor) (set by sponsor)Income Tax Owed Yes Yes YesIncome Tax Withheld Yes No No1099 Filed by UGA Yes No NoUGA MyID Required Required RequiredUGA Card Required Required RequiredUGA Parking Eligible Yes Yes YesUGA Services (library, etc.) Yes Yes YesBackground Investigation Required Required RequiredRight-to-Know Training Required Required RequiredLaboratory Safety Training Required Required RequiredRetirement Benefits TRS or ORP (none) (none)Health Insurance Employee Not currently offered Not currently offeredEmployer Contribution State (sponsor) (sponsor)Annual Leave (no accrual) 10 hours/month 10 hours/month 10 hours/monthSick Leave (no accrual) 8 hours/month 8 hours/month 8 hours/month

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OVPR

Postdoctoral Research ScholarAppointment Package

Personnel packages should come to OVPR with Routing Form …

• Signed letter of offer that includes annual compensation and terms of appointment

• Official Transcript (English or Notarized Translation)• Curriculum vitae• Provost Approval (Request to Fill, if applicable)• e-Personnel Report, including all required assurances, etc.• Signed Intellectual Property Agreement form• Signed Security Questionnaire / Loyalty Oath• Completed Background Investigation

OVPR will now retain centralized records

• Including an annual review of time in position for all postdoctoral research scholars