Post Asset Depreciation - University of Cincinnati · Web viewPurpose Use this procedure to post...

Work InstructionFunctional Area: Asset Accounting Post Asset Depreciation

Purpose

Use this procedure to post asset depreciation.

Trigger

Perform this procedure at month end.

Prerequisites

None

Menu Path

Use the following menu path to begin this transaction:

Select Accounting Financial Accounting Fixed Assets Periodic Processing Depreciation Run Execute to go to the Depreciation Posting Run screen.

Transaction Code

AFABN

Business Process Information

Every asset transaction in the R/3 Asset Accounting (FI-AA) component immediately causes a change to the forecasted depreciation. However, it does not immediately cause an update of the depreciation and value adjustment accounts for the balance sheet and profit and loss statements. The planned depreciation is posted to the general ledger when you run the periodic depreciation posting. This process posts the planned depreciation to each posting level for each individual asset as a lump sum amount.

When the system posts depreciation it creates collective documents. It does not create separate FI documents for each asset.

The results of depreciation posting are validated by the Fixed Asset postings.

Helpful Hints

The R/O/C column in the field description tables below defines whether the field is required R), optional (O), or conditional C).

On certain screens you may have to scroll to view some data entry fields.


Procedure

1. Start the transaction using the menu path or transaction code.

The example shown would only be used if a depreciation posting run is to be handled manually. The plan is for the Schedule Manager to automatically perform these tasks.

Depreciation Posting Run

2. As required, complete/review the following fields:

Field R/O/C Description

Company Code Required Organizational unit within Financial Accounting

Example:UC

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AA_AFABN_PostAssetDepreciation_0_FinancialProcessorAssets.udc

© University of Cincinnati 2/31



Fiscal year Required The fiscal year for which this transaction is relevant

Example:2005

Posting Period Required The fiscal period in which a transaction in SAP will be posted to the appropriate accounts; the period is determined from the posting date

Example:7

3. Perform one of the following:If You Want To Then

Show the next regular depreciation posting run Select to the right of Planned posting run.

Repeat the depreciation posting run Select to the right of Repeat.

Post with a restart option Select to the right of Restart.

Skip over normal posting cycles Select to the right of Unplanned posting run.



Planned posting run OptionalExample:

Repeat Optional Indicator for repeating the depreciation posting run; Is used to repeat the posting run within the period last posted; Unlike the first posting run, the repeat can be restricted to specific assets; The repeat run posts changes to depreciation, compared to the depreciation amounts from the previous run

Example:

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Restart Optional Posting with a restart option; If a program is terminated during a posting run, the program has to be started again in the restart mode to clear the database of possible inconsistencies

Example:

Unplanned posting run Optional Indicator for unplanned depreciation runs; Allows the user to skip over normal posting cycles; The system does not check for the connection to the previous period

Example:

5. Perform one of the following:If ThenYou want to show what assets are being depreciated Select to the left of List assets.

Manual depreciation is utilizedSelect to the left of List of manual depreciation.

This will not be used at UC, at this time.



Layout Optional Name of the layout that impacts how planning information is presented by the transaction using it.

Example:

Not being used at this time.

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Server Group Optional You use the server group to determine which application server the transaction will use. Parallel processing enables the workload to be distributed to several application servers, thereby considerably reducing the runtime. If you enter a server group, the transaction is carried out within one work process and not distributed to others.

Example:

Not being used at this time.

7.Select to the left of Test Run.


If you enter something here you are running in test mode for only one asset. If you leave blank you will be test running all assets within the parameter selected above.

9.Click .

Limitation online

10. Click .

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Depreciation Posting Run for company code UC

11. Review the displayed information.

12.Click .

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Depreciation Posting Run (2)

13.Deselect to the left of Test Run.

14. Select Program Execute in Background F9.

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Background Print Parameters

15.Click .

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Start Time

16. Click to execute the program immediately versus at a scheduled time.

17. Click .

18.Click .

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Information

19.Click .

Depreciation Posting Run (3)

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20. Enter /nsm37 in the Command field to see the status of the job submitted.

The system displays the message, ”Background job was scheduled for program XXXX.”

21.Click .

Simple Job Selection

22. Click .

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Job Overview

23.Select to the left of the appropriate Job to display the Asset Depreciation Posting Run results.

24. Click .

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Output Controller: List of Spool Requests

25.Select to the left of the appropriate Spool no.

26.Click .

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Graphical display of spool request 1788 in system RD1


28. Enter /nfb03 in the Command field to review the depreciation document line items posted.

29.Click .

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Display Document: Initial Screen

30. Click .

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Document List



Document type Required Key that identifies to which group of documents this document will be assigned; Documents of the same type contain common information which is relevant to posting and updating of the value fields in the database

Example:AF

AF = Asset Depreciation

32.Click .

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Information (2)

33.Click .

Document List (2)

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34.Click to the left of the line you want to review.

35.Click .

Document Overview - Display


37. Select Environment Document environment Accounting documents.

This will display the accounting results in all the related SAP modules.

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List of Documents in Accounting

38. Double-click on Spec. purpose ledger.

Ledger

39. Double-click on ZA.

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Display FI-SL local actual single docs


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Display FI-SL local actual single docs

41.Click .

List of Documents in Accounting (2)

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42. Double-click on Spec. purpose ledger.

Ledger (2)

43. Double-click on ZU.

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Display FI-SL local actual single docs (2)


45.Click .

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46. Double-click on C ontrolling Document.

Display Actual Cost Documents

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47. Click .

Display Actual Cost Documents (2)


49.Click .

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Display Actual Cost Documents (3)

50. Click .


51. Double-click on Funds Management doc.

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Display FM Document: Overview


53.Click .

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54. Double-click on Grants Mgm. Doc.

Grants Management Document

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56.Click .


57.Click .

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Document Overview – Display (2)


59.Click .

60.Click until you return to the SAP Easy Access screen.

61. You have completed this transaction.

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Result

You have posted asset depreciation.

Comments

None

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Post Asset Depreciation - University of Cincinnati · Web viewPurpose Use this procedure to post...

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