Position Pool Request Form -...
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Position Pool Request Form Instructions for Completing and Submitting this Form • To Request a swept position complete Section 1. General Information and signature page. Include additional attachments if necessary. • To Request New Positions complete all sections of the form, include appropriate attachments, and provide sufficient detail to support this request. Include additional attachments if necessary. • Request the titles/job series you intend to fill. Attempts to reclassify the position before you fill it will require beginning the position request process again, and might result in loss of the position. • You will be required to attend a meeting of the position review committee to support this request and respond to questions about the request. • Submit requests to Melissa Mazza-Paquette [email protected] Review and Decision-Making Process Requests for positions through the position pool will be reviewed on a regular basis. The Secretary of Administration’s Position Review Committee will include the Commissioner of Human Resources, the Commissioner of Finance & Management, and the Deputy Secretary of Administration. All decisions will be communicated to the individual listed as the agency/department contact on this form. Normal turnaround time for these requests will be based on the regularly scheduled position review committee meetings. Requests to expedite position requests will not be considered unless there is a bona fide emergency or similar critical incident requiring urgency. ______________________________________________________________________________________________ State of Vermont Agency of Administration Office of the Secretary [phone] 802-828-3322 [fax] 802-828-3320 Susanne R. Young, Secretary
Transcript of Position Pool Request Form -...
Position Pool Request Form
Instructions for Completing and Submitting this Form
• To Request a swept position complete Section 1. General Information and signature page. Include additional attachments if necessary.
• To Request New Positions complete all sections of the form, include appropriate attachments, and provide sufficient detail to support this request. Include additional attachments if necessary.
• Request the titles/job series you intend to fill. Attempts to reclassify the position before you fill it will require beginning the position request process again, and might result in loss of the position.
• You will be required to attend a meeting of the position review committee to support this request and respond to questions about the request.
• Submit requests to Melissa Mazza-Paquette [email protected]
Review and Decision-Making Process
Requests for positions through the position pool will be reviewed on a regular basis. The Secretary of Administration’s Position Review Committee will include the Commissioner of Human Resources, the Commissioner of Finance & Management, and the Deputy Secretary of Administration. All decisions will be communicated to the individual listed as the agency/department contact on this form. Normal turnaround time for these requests will be based on the regularly scheduled position review committee meetings.
Requests to expedite position requests will not be considered unless there is a bona fide emergency or similar critical incident requiring urgency.
______________________________________________________________________________________________
State of VermontAgency of AdministrationOffice of the Secretary
[phone] 802-828-3322[fax] 802-828-3320
Susanne R. Young, Secretary
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Section 1. General Information (New and Swept positions)
1. Agency/Department:
2. Date:
3. Contact Name
4. Request is for a New Position
Phone
Request is to return a position that has been swept
If this is a request to return a swept position please explain, why it has been vacant for six or more months.
5. List the title(s) for the position(s) you are requesting: (Name and position number(s) of the supervisor(s):
6. Total number of vacant positions in your department currently is:
Please provide a thorough explanation as to why you are unable to reallocate these vacancies to meet this need.
7. An updated organizational chart showing to whom the new position(s) would report must be attached
to this form.
Complete all sections Complete Section 1. (1-7)
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Section 2. Budget Impact/Costs (New Positions)
1. Identify all sources of funding for this position.
Are you confident the funding stream(s) will continue to be available?
2. What is the full impact on the current budget, and the budget for the next fiscal year by adding this
position? Your response should include information outlined below. You may provide this information
by attaching an Excel worksheet.
a. Outline the salary and benefit costs (In responding to this question please consider all costs,such as salary, benefits, retirement, FICA, anticipated overtime, special pay under the contracts,or other applicable).
b. Include operating costs, such as space, include any new furniture, workstation components,costs for re-configuring current workspaces, impact on fee for space, and technical costs:computer, phone, hand held devices, include specific items and cost of each item.
c. If appropriate include special costs associated with this position, such as tools, equipment,vehicles, clothing, boots/shoes, and other work specific gear?
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Section 3. Plan for Recruitment (New positions)
1. Outline your plan for recruiting and/or filling this position, keeping in mind that if you do not fill the positionin less than six months the position will return to the pool.
2. How many other positions do you currently have under recruitment?
3. Do you anticipate this position will be difficult to fill? Explain.
Section 4. Impact on the organization/State (positive/negative) (New Positions)
1. Include a brief list of the major job duties, or you can include a copy of the current Job Specification ifavailable.
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2. Explain why this position is needed now. Include information about how this position will support theagency/department mission and core responsibilities. If the position was identified as part of LEAN,PIVOT, a succession plan, workforce plan, a strategic plan, or other formal planning process pleaseexplain.
3. If not already addressed above, please explain how the position(s) protects vulnerable Vermonters,grows Vermont’s economy, and/or makes Vermont a more affordable place to live, work and dobusiness.
4. Will the position(s) help reduce reliance on: overtime, temporary workers, and/or contracts? Pleasequantify.
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5. If this request is not approved what is the impact? What alternative(s) will you use to meet this need?
6. Priority – how essential is the position(s)? How important is it in terms of other work of the department?Would you request this position if you knew you could not request any additional positions for the nextyear? Or next two years?
I certify that this information is correct and that necessary funding, space, and equipment for the above position(s) are available. I understand that I will be responsible for effective management of this position, including ensuring all coding is up to date in the VTHR system, and if it is a limited service position it is my responsibility to ensure the position end date is up to date in VTHR. I also understand I may be required to provide regular reports and presentations showing that this position has met the expectations identified in this request, continues to be affordable within the agency/department budget, and has achieved the results anticipated, or that there is a corrective plan in place.
Print or Type Name and Title of Appointing Authority:
Signature of Appointing Authority: _______________________________ Date:__________________
Secretary of Administration Signature: _____________________________________ Date:________
Request is: Approved Denied
