Portfolio of Qualifying Experience

Understanding the Submission Process

Who are you? – What do you do?Investment/Commercial Land

Commercial Leasing

Residential Investment

Mortgage/Finance

Asset/Portfolio Manager

Managing Brokers/Owners

Consultants/Exchange Facilitators

Development Principals

Corporate Executives

Identify your specific profession and follow the guidelines

Requirements for the CCIM Designation:

• Become a Candidate of the CCIM Institute.

• Complete all four Core Classes

• Complete 8 hours of Negotiation Training (online)

– Must be completed prior to taking CI 103 or CI 104.

• Complete two Electives

• Complete free online CCIM Ethics training

• Submit and have approved a Portfolio of Qualifying Experience

• Successfully Pass the Comprehensive Exam

COURSE CURRICULUM UPDATES

Effective January 1, 2011:

CI-101: Financial Analysis for Commercial Real Estate

Strongly recommend retaking if prior to 1992

CI-102: Market Analysis for Commercial Real Estate

Strongly recommend retaking if prior to 1999

CI-103: User Decision Analysis for Commercial Investment Real EstateStrongly recommend retaking if prior to 2000

CI-104: Investment Analysis for Commercial Investment Real EstateStrongly recommend retaking if prior to 1999

Misuse of the Designation, Logo, and Candidacy Status

Institute Candidate members who are pursuing the

CCIM designation may NOT display the CCIM

designation or logo in any manner, and may ONLY

refer to their candidate status “ in a resume to a

prospective employer or broker”.

When should you submit your portfolio?

• Portfolios may be submitted at any point during candidacy

following completion of CI-101.

• The published portfolio deadline is the last date for which

portfolios will be accepted to allow sufficient time prior to the

Comprehensive Examination for review and grading.

• You are strongly encouraged to start compiling your portfolio

file once you complete CI-101.

Fall 2012- Spring 2013 Candidate Guidance Schedule

Chapter Recommendation Deadline

Usually 2 weeks prior Usually 2 weeks prior

Portfolio Submission Deadline

July 27 February 1 (Tentative)

Exam Registration Deadline

September 6 March 15 (Tentative)

Course Concepts ReviewOctober 13-14Las Vegas, NV

April 15-16Chicago, IL

Comprehensive Examination

October 15Las Vegas, NV

April 17Chicago, IL

Comprehensive Examination Retake

October 16Las Vegas, NV

April 18Chicago, IL

Portfolio Volume Requirements

Volume Requirements through December 31, 2013:

All transactions must have been completed in the past five (5) years.

• Exactly 10 qualifying activities that total $5 million or more; OR

• 20 qualifying activities without regard to total volume

These volume requirements will increase on January 1, 2014 back to 10 activities totaling $10 million or 30 qualifying activities.

What are Qualifying Activities?

Qualifying Activities are defined as:

Completed/Closed Commercial Real Estate activities in

which you materially participated within FIVE years of the

Portfolio Submittal Date.

Qualifying Activities

• Sale/Purchase/Exchange

– Must involve a Deed

– Value based on closing price

• Commercial Investment Real Estate Lease

– 1 year or longer

– Value equal to the total “Base Rent” due

– Residential Leases do not qualify

– Renewals usually do not qualify

Qualifying Activities

• Commercial Real Estate Development

– Must be completed

– Value based on sale of property or 3rd party appraisal

• Commercial Mortgage Financing of Commercial Real Estate

– Must be a Lender or Mortgage Broker

– First-position loans only

– Loans acquired for you/your company do not qualify

Qualifying Activities

• Commercial Real Estate Consulting

– Must be third-party consulting agreement

– Full copy of the consulting report and proof of payment

• Residential Investment Real Estate

– Must supply all required additional documentation

Qualifying Activities

• Commercial Appraisals by commercial Appraisers

• Active Managers of Commercial Investment Real Estate

Representatives/Agents

• Commercial Investment Real Estate Active Advisor

– ($500,000 in fees)

• Non-Transactional Professionals - Asset Managers/Corporate

RE Exec, etc. (large commercial organizations)

Non-Qualifying Activities• Apartment Management and Apartment/Residential Leasing• Assumption Loans • Construction/Building, Space Planning, Remodeling, Project Management of commercial or

investment real estate• Sale of Businesses• Land: sales of less than four single-family unimproved lots i.e. residential land• Leasing of self storage units, boat slips, billboards • Mortgage financing on residential property of less than four units. • Property Management Duties• Referral fees from any source including commercial real estate • Secondary or underlying loans of commercial real estate • The sale or purchase or exchange of personal residences • Commercial lease renewals that DO NOT materially change the original lease

Other activities not listed here may not qualify. If you have a question on Qualification, please contact CCIM Designation Department.

Traditional PortfolioTraditional Portfolio – Hard Copy or On-Line:The traditional is for those Commercial Real Estate Professionals regardless of time in the commercial real estate industry.• Submit online application• Submit a summary of qualifying activities, transactions, projects or work products• Submit activity data form for each activity• Provide copies of closing or settlement documentation for each activity• Provide a detailed explanation of role and responsibilities• Provide at least two proofs of material participation in each activity. Examples include:

• Commission checks• Signature on settlement or closing documents• Copy of deed showing candidate as grantee or grantor• Signed listing agreement with candidates name • Notarized statement from client or supervisor

• Provide a recommendation from the local Chapter Representative (or authorized representative)

Assembling Traditional Hard Bound Portfolio

Each portfolio submitted should contain thefollowing in this order:

– Portfolio Submission Form– Portfolio Cover Sheet– Summary of Qualifying Activity– Portfolio checklist

• FOR EACH ACTIVITY:– Activity Data Form– Settlement Documentation– 2 Proofs (at least ) of Candidate’s Role– Required submission of examples of – CCIM Skill Sets has been eliminated

Streamlined PortfolioStreamlined Portfolio – On-Line:The Streamlined Portfolio is only available for Commercial Real Estate Professionals with five (5) or more years in the Commercial real estate industry. Candidates must still have access to all the documentation required in a Traditional Portfolio and must present additional documentation if requested by a Grader.• Submit Streamline online application• Submit a professional resume of work experience (employment history) confirming at least

five (5) years in the commercial real estate industry. • Submit a summary of your qualifying activities, transactions, projects or work products with

verification. • A signed and notarized affidavit from a Managing Broker, Supervisor, CPA, etc.• Provide a detailed explanation of role and responsibilities• Provide three recommendation forms, one from each of the following :

• CCIM Designee (who does not work in the same firm or is related to you)• Client (someone whom you have worked for in a professional capacity)• Local chapter representative (or authorized representative)

Not sure which option is best for your type of Activities?

QUICK TIPS:

• If you plan to submit Commercial Lease Renewals or Residential Investment Income Properties MUST use the Traditional Portfolio option.

• If your title is listed below and has been for the past 5 years you may qualify as a Non-Transactional Professional and should use the Streamlined Portfolio option.

• Asset Managers/Portfolio Managers• Commercial Property Tax Consultants• Corporate Real Estate Department (Leaders/Officers)• Managing Brokerage Officers/Managers of large firms

Non-Transactional Commercial ProfessionalsThis category is made up of those high-level full time commercial real estate professionals whose primary function is a Substantial contribution to commercial property which does not include brokering actual transactions. • This category will include:

– Asset Managers/Portfolio Managers– Commercial Property Tax Consultants– Corporate Real Estate Department (Leaders/Officers)– Managing Brokerage Officers/Managers of large firms

• Submit Streamline Online application• Submit a professional resume of work experience (employment history) confirming five (5) years in

commercial real estate and AT least five (5) years with the same title. • Submit Affidavit which includes verification of at least five years with the same title• Provide a detailed explanation of role and responsibilities, including examples of projects worked on• Provide a company organizational chart• Provide three recommendation forms, one from each of the following:

• CCIM Designee (who does not work in the same firm or is related to you)• Client (someone whom you have worked for in a professional capacity)• Local chapter representative (or authorized representative)

Submitting Your Portfolio Online

Step 1: Login

Step 2: Submit Agreement

Step 3: Upload documentsindividually by selecting each link.

Step 4: Select the appropriate form to upload and click the upload button.

Step 5: Confirm document.

Step 6: Click Submit Portfolio.

Step 7: Apply Payment .

Chapter Recommendation Procedure

• Candidates must send the Verification and Recommendation Form to your chapter to complete by the published deadline -typically TWO WEEKS before the published Portfolio deadline.

• Candidates will be asked by the Chapter Representative(s) to set up time for a face or phone interview. Face to face meeting should be done in the Candidate’s work environment.

During the Interview:• Provide a completed professional résumé for review prior to and during the

interview. • Discuss your past work history in commercial real estate• Get familiar with the your local CCIM chapter benefits and services

DO NOT WAIT TO GET INVOLVED IN YOUR LOCAL CCIM CHAPTER!

Questions About Qualifications

• Where there is a question of whether your specialization

qualifies for the designation, refer it to the overall principal:

There must be substantial involvement with real property of

a commercial and/or investment nature.

Questions About Qualifications (Continued)

Question: How would Commercial Property Managers qualify?

Answer: A property manager can qualify in two ways:

1. If the person holds the CPM or RPA designation, he or she can apply through the Fast Track Program OR

2. If the commercial property manager can document significant material involvement in the commercial leasing of or the sale/purchase/ exchange of a qualifying commercial property, he or she may qualify.

Questions about Closing & Settlement

Question: I am working on a development or consulting project but

the transaction has not closed yet. May I submit the transaction?

Answer: Only completed activities may be submitted even in the case

of developments and consulting.

Question: I cannot retrieve the settlement documentation. May I bypass that

requirement?

Answer: All activities require some form of settlement documentation to show

completion/closing for the traditional portfolio. For on-line resume of experience you

will submit an affidavit with your transaction summary.

Frequently Asked Questions

Question: I worked on a lot of deals that are confidential in nature and I cannot

submit the required information for security reasons. What should I do?

Answer: Adequate documentation is required to verify your activity and material

participation. CCIM keeps contents of the portfolio strictly confidential. Portfolios

are destroyed after approval.

To avoid conflicts of interest, graders do not review portfolios that are submitted

from their own state or from persons/firms with whom they are familiar.

Contact your client for permission to disclose.

Frequently Asked Questions

Question: Can I sign my own affidavit if I am the owner of the company?

Answer: No, you must have a CPA verify ownership of business and the potential

volume in commercial activity.

Question: If I am submitting a Streamlined portfolio and can reach the required

dollar volume in less then five years is that okay?

Answer: No, you must submit work experience confirming at least five (5) years in

the commercial real estate industry.

Frequently Asked Questions

Question: Why are most traditional portfolio’s disapproved?

Answer: Portfolios are generally disapproved due to:

• Failure to show 2 proofs of transaction.

• Failure to show candidate’s material participation.

• Failure to include activity in the proper category.

• Failure to submit transactions within the last five years time

• Failure to use a completed development or activity.

Visit CCIM.com

• Please visit http://portfolio.ccim.com/pdf/portfoliohandbook.pdf for the Porfolio Writing Handbook that contains more complete details.

• The most recent forms are available at: http://portfolio.ccim.com/howtos/process.action

The Designation Requirements found on the CCIM Website always supersede what is written and distributed in the Designation Handbook/ or Portfolio Workshop PowerPoint.