Portal Website for Discipline+Staff

Portal Website for Discipline+Staff

"Electronic Document Management for Power Plant Project"

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Staff

Discipline(Leader)

Contractor

Admin Project

Automatic Work Flow by file-name format

Assistant DirectorDirector

E-Mail Notification

E-Mail Notification

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Admin Project

Mail ServerEGAT

(MS Exchange)

Contractor

Portal Web Application

Document VersioningManagement

- login เขา Portal สงเอกสาร- รบเมลตอบรบ วาเอกสารเขาระบบแลว-- Menu Download : Original IN

- Task Inbox วามเอกสารเขามาจาก contractor

E-Mail Notification

E-Mail Notification

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Work Flow on System Design

Mail ServerEGAT

(MS Exchange)



Discipline(Leader)

Submit Task Inbox เอกสารจาก contractor

Admin Project

Auto E-Mail Notification

EGAT DirectorAssistant Director

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Work Flow on System Design

Mail ServerEGAT

(MS Exchange)



Staff

Discipline(Leader)

E-Mail Notificationto Login System

- check in / out เอกสารเพอแกไข- ระบบเกบ version เอกสาร


Admin Project

Mail ServerEGAT

(MS Exchange)

Contractor



-รบเมลตอบรบ พรอม Link เอกสารให Download-- Menu Download : Original OUT

E-Mail NotificationDiscipline(Leader)

E-Mail + Link Donwload

E-Mail + Link Donwload

- Update Drawing status- Stamp ลงลายเซนต- create Transmittal /Letter

- ตรวจสอบเอกสาร ใบปะหนา transmittal/letter- scan เอกสาร เขาระบบ- submit Task เพอตอบกลบ contractor 6

User Interface

Electronic Document Management System (EDMS)

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[email protected]

http://edmpxxx.egat.co.th

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Discipline(Leader)

Submit Task Inbox เอกสารจาก contractor

Admin Project

Auto E-Mail Notification


To : [email protected]

Subject : PROJCODE Discipline XX : [Corr-Number]

To : Discipline [email protected]

Subject : Task [Corr-Number]

File Name Format (Correspondence)

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Example Transmittal : GSRC-MPS-OEE-T-C-19-0001Project

CodeSender Receiver

Document

TypeDiscipline Year

Running

Number

GSRC GSR = Gulf SRC Company

Limited

OEE = Owner’s Engineer

(EGAT)

MPS = MHPS-PTC

MHQ = Mitsubishi Hitachi

Power Systems, LTD

Headquarter

TGO = Mitsubishi Hitachi

Power Systems, LTD

Takasago

HTC = Mitsubishi Hitachi

Power Systems, LTD Hitachi

MEL = Mitsubishi Electric

Corporation Kobe

SNT = Sino-Thai

Engineering & Construction

Public Company Limited

GSR = Gulf SRC Company

Limited

OEE = Owner’s Engineer

(EGAT)

MPS = MHPS-PTC

MHQ = Mitsubishi Hitachi

Power Systems, LTD

Headquarter

TGO = Mitsubishi Hitachi

Power Systems, LTD

Takasago

HTC = Mitsubishi Hitachi

Power Systems, LTD Hitachi

MEL = Mitsubishi Electric

Corporation Kobe

SNT = Sino-Thai

Engineering & Construction

Public Company Limited

L = Letter

T = Transmittal

B = General Project Issue

C = Civil/Structural/Architectural

M = Mechanical

E = Electrical

I = Instrumentation and Control

G = General Correspondence

S = Safety and Environmental

Issue

O = Commissioning

19 = 2019

20 = 2020

21 = 2021

NNNN

File Name Format (Attachment)

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Example Drawing : GSRC-MPS-EA-10KKS-0001Project

CodeInitiator Code Discipline

Type of

Document

Block and Unit

Designators

KKS

Code

Running

Number

GSRC MPS = submission from

MHPS-PTC

MHQ = submission from

Mitsubishi Hitachi Power

Systems, LTD Headquarter

TGO = submission from


Systems, LTD Takasago

HTC = submission from


Systems, LTD Hitachi

MEL = submission from

Mitsubishi Electric

Corporation Kobe

SNT = submission from

Sino-Thai Engineering &

Construction Public

Company Limited

C = Civil, Structural and Architectural

E = Electrical

I = Instrumentation and Control

M = Mechanical

N = Environmental

O = Non-specific

S = Commissioning

Drawing

A = Arrangement

D = Diagrams

F = Physical Design

G = Physical Construction

Technical Information

B = Concept Documents

C = Calculations

E = Method Statements

L = Lists ex. Equipment

O = Manuals

M = Erection Procedures

P = Specifications

S = System Descriptions

T = Test Procedures

U = Commissioning Procedures

X = Studies

Y = Other

10 = Block 1

20 = Block 2

30 = Block 3

40 = Block 4

90 = non-Block

91 = Block 1 and

Block 2 related

Common Facilities

92 = Block 3 and

Block 4 related

Common Facilities

KKS NNNN

Discipline (Tasks : In)Electronic Document Management System (EDMS)

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Discipline(Leader)

[8 ]

[ 2 ]

[ 3 ] PROJCODE-T-XEC-0001

PROJCODE-T-XEC-0002

PROJCODE-T-XEC-0003

PROJCODE-T-XEC-0004

PROJCODE-L-XEC-0005

PROJCODE-T-XEC-0006

PROJCODE-T-XEC-0007

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PRJCODE-T-XEC-0010

PRJCODE-T-XEC-0001.PDF PRJCODE-T-XEC-0001.XLS

PRJCODE-D-XEC-KKS-0001PRJCODE-D-XEC-KKS-0002PRJCODE-D-XEC-KKS-0003PRJCODE-D-XEC-KKS-0004

Discipline(Leader)

[8 ]

[ 2 ]

[ 3 ]

Discipline : Submit Task

PRJCODE-D-XEC-KKS-0001PRJCODE-D-XEC-KKS-0002PRJCODE-D-XEC-KKS-0003 3

45

6123456123567

** ถาตองการสงใหหนวยอนใหเลอก ขอ 5. Add new Disciplineขอ 6. เลอกหนวยทตองการขอ 7. คลก Insert

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PRJCODE-T-XEC-0010



Discipline(Leader)

[8 ]

[ 2 ]

[ 3 ]

Discipline : Submit Task

123567123456 8

9 10

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Discipline(Leader)

[8 ]

[ 3 ]

[ 3 ]

Status สขาว : ยงไมอยชวง due-date

Status สเหลอง : อยชวงครบ due-date ใน 3 วน

Status สแดง : เลยก าหนด due-date แลว

Letter/Transmittal StatusStatus : Open รอการตอบกลบ ContractorStatus : Pending ตอบกลบ Drawing บางสวนStatus : Close ตอบกลบแลว (รอสงออก)

PROJCODE-T-XEC-0123PROJCODE-T-XEC-0124

PROJCODE-T-XEC-0121PROJCODE-T-ECC-0001

1PROJCODE-T-XEC-0124

PROJCODE-T-XEC-0123

PROJCODE-T-XEC-0122

PROJCODE-T-XEC-01214

drawing

drawing drawing 2017-09-23 15.15 2017-10-10

drawing

drawing

Sent Lit to Team-Staff

2

StaffElectronic Document Management System (EDMS)

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Mail ServerEGAT

(MS Exchange)



Staff

Discipline(Leader)


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Staff

Discipline(Leader)


Email Notification : Discipline to Team-Staff

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Task สขาว : ยงไมอยชวง due-date ของ Discipline

Task สเหลอง : อยชวงครบ due-date ใน 3 วน

Task สแดง : เลยก าหนด due-date ของ Discipline แลว

Task StatusStatus : Job-In Discipline assignmentStatus : Job-Closed Discipline generate transmittal

แลว (รอ Project Admin สงออก)

Staff

1Task from

Discipline XX

PROJCODE-T-XEC-0124

PROJCODE-T-XEC-0120

PROJCODE-T-XEC-0122

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Staff

Staff : comment


PRJCODE-D-XEC-KKS-0001


PRJCODE-D-XEC-KKS-0003PRJCODE-D-XEC-KKS-0001


( PROJCODE-T-XEC-0124.PDF )

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5

Download Last Vesion 4





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Staff

Staff : comment

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8





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Staff

Staff : comment

REVIEWING

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( PROJCODE-T-XEC-0124.PDF )

Discipline (Tasks : Out)Electronic Document Management System (EDMS)

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Discipline(Leader)

[8 ]

[ 3 ]

[ 3 ]

Discipline : comment , stamp

PROJCODE-T-XEC-0124

PROJCODE-T-XEC-0120

PROJCODE-T-XEC-0122

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drawing

drawing

PROJCODE-T-XEC-0121

PROJCODE-T-XEC-0124

PROJCODE-T-XEC-0123

PROJCODE-T-XEC-0122

PROJCODE-T-XEC-0122

drawing

drawing

drawing

drawing

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Discipline(Leader)

[8 ]

[ 3 ]

[ 3 ]





Assignment History

Drawing 1Drawing 2Drawing 3

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Discipline(Leader)

[8 ]

[ 3 ]

[ 3 ]

Discipline : comment , stampRJCODE-T-XEC-0124..PDF RJCODE-T-XEC-0124..XLS




PRJCODE-D-XEC-KKS-0001.PDF

PRJCODE-D-XEC-KKS-0001.PDF

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[8 ]

[ 3 ]

[ 3 ]






Discipline(Leader)

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89

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[8 ]

[ 3 ]

[ 3 ]






Discipline(Leader)

Drawing Status :

No Exception Noted (NE)

Exception as Noted (EN)

Returned for Correction (RC)

…

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[8 ]

[ 3 ]

[ 3 ]

PRJCODE-T-XEC-0124.PDF PRJCODE-T-XEC-0124XLS




Discipline : Stamp & Generate

Discipline(Leader)

Exception Noted

waiting

No Exception Noted

1

2PRJCODE-T-BAC-0036.pdf

PRJCODE-T-BAC-0036.odt

3

PRJCODE-T-ABC-0022

PRJCODE-T-BAC-0036

PRJCODE-D-ABC-

KKS Code-0012

PRJCODE-T-BAC-0036.pdf


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Example : Generate & Download (.PDF)

PRJCODE-T-BAC-0036.pdf


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Example : Generate & Download (.ODT)

Example Email Notification : Discipline to Admin Project

E-Mail Notification

Discipline(Leader)

- Update Drawing status- Stamp ลงลายเซนต- Create Letter / Transmittal

- ตรวจสอบเอกสาร ใบปะหนา Letter / Transmittal- Scan เอกสาร เขาระบบฯ- Submit Task เพอตอบกลบ contractor

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AdminProject

Functions - Reports

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PRJCODE-L-ECC-0001.PDF

PRJCODE-L-ECC-0001.XLS

Discipline(Leader)

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Create New Letter

Discipline(Leader)



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3

2

Cancel

1



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3

Reject

E-Mail NotificationDiscipline(Leader)

- ตองการ Reject Task- ตรวจสอบทเมน Task Reject- Confirm เพอแจง contractor



Staff

Discipline(Leader)

Assignment


Email Notification : Discipline to Team-Staff

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Resend Task

Discipline(Leader)



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3

No Reply

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4 แสดง Detail

Dashboard

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ถาทราบขอมลสามารถระบได


Drawing List Report

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3



Correspondence List Report

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ถาทราบขอมลสามารถระบได2

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Progress Report

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น ำ File Excel มำใชในกำร Tracking Report

Tracking Report ใชส ำหรบกำรตรวจสอบเปรยบเทยบขอมลระหวำง Egat และ Contractor โดยน ำขอมลใน Excel File มำตรวจสอบในระบบวำม Report ตรงกนหรอไม

Tracking Report

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2

3


Reject Report (Correspondence)

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1

2


3

Download

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ถาทราบขอมลสามารถระบได แนะน าใหตามดวยเครองหมาย *2

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คลกเลอกโฟลเดอรเพอดไฟลภายในโฟลเดอร

Folder Project

Workshop

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Questions ?

THANK YOU for YOUR Cooperation

Electronic Document Management System for Power Plant (EDMS for pp )

Contact IT

Email : [email protected] : +66 (02) 436-1634, +66 (02) 436-1637

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Portal Website for Discipline+Staff

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