Portal ExtremePresentationNovember 10, 2008

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◦http://pm440.pbwiki.com/PM440+Intranet+Group

Management Guide

Our Team

Jason Akai

Dmitriy Modin

Hussain Noordin

An TonRhaquel Valenci

a

Team DynamicsRoles

◦Assigned weeklyMeetings

◦Skype for audio, chat◦Google – backup chat◦Google Docs, Acrobat Connect for

Document sharingRepository

◦PB Wiki

Lessons LearnedRemote team is realistic, but

beneficial to meet in person – loss of physical queues

No PM assignment – positives/negatives

Would have assigned clear deliverables, decide on scoring earlier for deeper review of best of class applications

More advanced work done by all team before meetings

Intranet Portals

“One Stop Shopping” for all employees

Ease of Management

Employee Dashboard

Use Cases SimilaritiesDocument Management Access Control (security, audit trail)Document Workflow/Staffing (document check in/out, approval)

Integration

Calendar, Address Book, Mail, Tasks

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Similarities in the Market

Case 1Development Manager for Payroll

firm◦Seasonal impact on staff◦Manages internal (employees) and

external (contractors) team◦Team resides on and off site◦Needs:

Document Management Access Control Tool Integration Customized solution/interface

Case 1 - Solutions

GoogleIntelliEnterp

rise

Lotus/Domino

SharePoint/Groove

Case 2Manager in Hong KongLow company information streamLow collaboration tools in place

to communicate with world wide team

No central place to get document

Case 2 - Solutions

Central Desktop

Claromentis Groove

Huddle IntelliEnterprise

Instant Intranet Builder

Sharepoint

Weboffice Zoho

Case 3System Administrator in Project

Management officeNeeds a way to manage

access/changes in documents for individual groups

No central place for everyone to go to get project updates

Real Time Collaboration for document changes

Case 3 - Solutions

Google

Huddle

Lotus/Domino

Intranet Dashboard

Case 4VP of HRBig corporate experience in

smaller shopUsed to paper distribution, but is

not feasible in new roleNeeds a central spot to manage,

distribute, and collect forms for mostly travelling staff

Case 4 - SolutionsCentral Desktop

Claromentis Google Grou.ps

Groove/SharePoint Huddle Lotus/

DominoIntranet

Connections

Intranet Dashboard

OfficeZilla

Small World Labs

Teamsite

WebOffice Zoho

Case 5VP of MarketingNational teamHands on Manager who needs

immediate conversation toolsDocuments are massive – and

emailed constantly. Versions are usually out of sequence

Case 5 - Solutions

Claromentis Google

Groove Lotus/Domino

WebOffice Zoho

Best of Class applicationsLotus Domino Suite –

◦Sametime Chat and Meeting◦Quickr team room

Sharepoint/Groove (Microsoft)◦Intregrates with Microsoft

LiveMeeting, Exchange, OfficeGoogleHuddle and Zoho also scored

well.

Management GuideCostOpen SourceIntegrationReal Time CollaborationEasy to Use

Which to use?If already a Domino or Exchange

shop, stay with Domino or SharePoint – best collaboration across existing tools

If looking for cost effective solutions, Google and Zoho offers the best overall set of tools for the value.

Thank you for your ConsiderationPortal ExtremeNovember 10, 2008