POPBC Notes and Workshop and Answers

8/18/2019 POPBC Notes and Workshop and Answers

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PRINCIPLES OF PLANNING


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©Copyright 2007 by Eastwood Harris Pty Ltd. No part of this publication may be reproduced or used in any

form or by any method without the written permission of the author.

This presentation was developed by Eastwood Harris Pty Ltd for Laing O’Rourke Pty Ltd. This presentation

.

For further information please contact:Paul E Harris

Director

Eastwood Harris Pty Ltd

P.O. Box 4032

Doncaster Heights 3109

Victoria

Australia

Phone: [61] 03-9846-7700Mobile: [61] 04-1118-7701

Fax: [61] 03-9846-7900Email: [email protected]

Web: www.eh.com.au

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The instructor will outline:

Emergency Evacuation – the emergency evacuation procedures for the building.

Timings – the course timetable.

Meals – catering arrangements

Mobile Phones – please turn your mobile phones off or switch to silent.

Conduct of course – This course is lead by you instructor is based on a Power Point

presentation. There are group exercises that you will asked to conduct in groups to

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Introductions – After the instructor has introduced himself you will be asked to:

Introduce your self

Your position and projects you are currently working on

Your experience in project planning, scheduling and control.

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Plans are often created to meet contract requirements:

1. They are used to keep the client happy and off the Project Managers back,

2. They are left in the bottom drawer,3. Only updated to meet reporting requirements and

4. Are not used to manage the project.

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Risk Analysis

The process of planning a project may identify risks and this process may result in a requirement

for risk mitigation tasks to be added to the schedule before it is submitted for approval. A Risk Logis usually created and as risks are identified they are added to the Risk Log where they are

managed.

Risk Management

This is the process that should be continued throughout a project’s life. The Risk Log should be

regularly reviewed and responses updated if necessary.

AS/NZS 4360:2004 is a good guide to managing risks.

Stakeholder Analysis

A schedule is not complete unless it has included all the project tasks and all the work that has to

be undertaken by people outside the project team. It is important that a stakeholder analysis is

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Path but this calculation may be incorrect if all the tasks are not included in the schedule.

Therefore, tasks such as client review and approval of documents and plans or statutoryapplications and approvals must be included for the schedule to be completed and calculated

correctly.

Stakeholder Management

This process should be continued throughout the project life and the Communications Plan is the

normal method of managing stakeholders.

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If a programme is to be updated every month then try to avoid activities greater than one month

long and then the activity should be started one period and complete the next.

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PRINCIPLES OF PLANNING FOR BUILDING AND CONSTRUCTION

WORKSHOP 5 - QUESTION

Assuming that the start of the first activity is on 1 April and the project is working 7 days per week:

1. Calculate the Early Dates, Late dates and Total Float on the picture below.

2.

Draw a Gantt Chart on the next page.


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PRINCIPLES OF PLANNING FOR BUILDING AND CONSTRUCTION

WORKSHOP 5 – QUESTION CONTINUED


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Many project fail because:

- A programme is not created, or

- A poor programme is created, or - The programme is not used to manage the project.

Programming tends to be the worst performed project management skill and surveys by

companies such as Standish indicate that twice as many project failures can be attributed to poor

programming than any other factor.

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The Data Date is known by a number of other terms including Status Date, Current Date,

Report Date, Update Date and As-of-Date.

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Many companies keep historical records in document titled Lessons Learned Reports, or End

Project Reports or Project Close Out Report. The information for these reports is used to

improve the ability of the company to prepare tenders and perform work. These documents areprepared from project reports and other sources such as the Issues Log and Risk Log. It is

important that these reports are continued right to the end of the project so the final picture is

known.

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There is only so much that can be done with a programme, but any changes made to the

programme must be agreed to by the stakeholders.

-Contingent time must not be reduced without the project managers knowledge-Work should not be programmed in parallel unless it is possible to do the work safely.

-Shortening of the durations of activities by increasing resources should only be done if the

resources are available and they can all work effectively and safely in the area.

-Be careful with long shifts as people quickly become burnt out working long hours.

-Changing the method of executing such as changing from cast-in-situ concrete to pre-cast

concrete may resolve problems.

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POPBC Notes and Workshop and Answers

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