POLICY GUIDELINES ON THE GRANT OF

VACATION SERVICE CREDITS

TO TEACHERS

I. In view of the policy to improve delivery of education services and to periodically review rules and regulation for organizational efficiency and affectivity, the grant of vacation service credits to teachers on teacher’s leave basis are hereby formulated:

A. Statement of PolicyThe basic policy in the grant of vacation

service credits is that it should be given only for work beyond regular functions/or work hours/days where payment of honorarium or overtime pay is not possible. In addition, there are situations wherein extraordinary work is demented from teachers including those which expose their lives and/or safety and for which monetary compensation may not be enough.

B. Definition of Terms

a. The term “teacher” shall refer to teachers who do not have to report for work during the Christmas and long summer vacation and still are entitled to regular compensation.

B. Definition of Terms

b. The term “teacher vacation service credits” refers to the leave credits earned for services rendered on activities during summer or Christmas vacation or in the course of regular academic year as authorized by proper authority.

B. Definition of Terms

c. The term normal teaching load shall refer to eight (8) hours of actual classroom teaching a day.

C. Use of vacation service credits

Vacation service credits are used to offset absences of a teacher due to illness. To offset absences on account of illness , one(1) work day service credit is used to offset one(1) day of absence.

• Service credit may be granted for the following activities:

1. Services rendered during registration and election days as long as these are mandated duties under existing laws, rules or regulations;

2. Services rendered during calamities and rehabilitation when schools are used as evacuation centers;

3. Services rendered in connection with the conduct of remedial classes during summer or Christmas vacation or outside of regular school days;

D. Activities which could be granted service credit

• Service credit may be granted for the following activities:

4. Services rendered in connection with early opening (or late closing) of the school days;

5. Services rendered during sports/cultural competition held outside of regular school days;

6. Services rendered by those who train teachers in addition to their normal teaching loads;

7. Teaching outside non-formal and/or extension classes carrying a normal teaching load;

D. Activities which could be granted service credit

D. Activities which could be granted service credit• Cont’n…:

8. Work done during regular school days if it is in addition to the normal teaching load;

9. Conduct of testing activities held outside of school days; and

10.Attendance/participation to special projects and activities which are short-term in duration such as planning workshop curriculum/instructional materials writing, various subjects training, etc. if such are held during the summer/Christmas vacation, or during weekends

E. Activities not covered for Grant of Service Credits• Service credit shall not be granted for the following activities:

a. In-service training programs fully funded by the government;

b. Assignment or designation to clerical work, such as checking of forms and finishing reports commonly required in connection with the opening and closing of classes;

E. Activities not covered for Grant of Service Credits• Service credit shall not be granted for the following activities:

c. Reassignment of teachers to duty in another bureau or office of the government;

d. Assignment in connection with exhibits or at a fair; and

e. Time spent in travelling to and from station to the place where services are rendered.

F. Procedure in the Grant of Service Credits

• The following steps shall be observed in the grant of service credits:

a. Head of Unit/College recommends approval of request to render vacation service;

b. College President approves/disapproves request;

c. If reason for request is not among those listed, request may be considered depending on the discretion of the college President;

F. Procedure in the Grant of Service Credits

• The following steps shall be observed in the grant of service credits:

d. The following documents/requirement shall be accomplished/submitted after completion of vacation service:1) Accomplishment report duly signed by the

grantee and concurred by the immediate supervisor

2) Duly signed DTR/Biometric Report of Attendance (CS Form 48)

G. Others Rules• The following rules shall also apply in the grant

or use of service credits:

a. One workday of vacation service credits is granted for one day(eight hours) of service;

b. The number of days of vacation service credits granted to a teacher shall not exceed 15 workdays in one year except in cases authorized by the College President;

G. Others Rules• Cont’n:……

c. Vacation service credits shall not be granted for service rendered without previous authority/approval;

d. Teachers detailed and/or designated in certain offices with administration functions and/or non-teaching jobs and are considered to be vacation-sick-leave basis should not be granted service credits;

G. Others Rules• Cont’n:……

e. In the monetization of teachers’ leave credits, unused vacation service credits may be converted into vacation-sick-leave credits. After monetization, the remaining vacation-sick-leave credits shall be converted back to vacation service credits.

The Formula in the conversion of vacation service credits and sick leave credits is as follows:

Vacation and Sick Leave = 30Y/69 where: 30 = Number of days in a month

Y = Total number of teacher’s service credits 69 = 58 days of summer vacation + 11 days of Christmas

*Number of days derived shall be divided equally into vacation and sick leave

G. Others Rules• Cont’n:……

Formula in obtaining 69 days

84Total number of days of summer/Christmas vacation

- 15 (12 days Saturday/Sundays during summer vacation days-Christmas Day, Rizal Day, New Year’s Day)

69 Days

G. Others Rules• Cont’n:…… The formula in the conversion of vacation and sick leave

credits to vacation service credits is as follows:

f.The vacation service credits of a teacher who transfer to a non-teaching position converted into vacation-sick leave credits and vice-versa;g.Unused vacation service credits of teachers who resigned, retired, or one who separated from the service through no fault of their own may be paid the money value of their unused vacation service credits converted to vacation and sick leave credits; andh.This policy guidelines shall take effect immediately upon approval by the Board of Trustees.

THANK YOU